At a Glance
- Tasks: Support subsidiary boards and committees, ensuring compliance and effective governance.
- Company: Join a leading global financial services group with a collaborative culture.
- Benefits: Flexible working options, inclusive environment, and opportunities for personal growth.
- Other info: Work in a dynamic team focused on continuous improvement and collaboration.
- Why this job: Make a real impact in governance while developing your professional skills.
- Qualifications: Qualified governance professional or solicitor with board support experience.
The predicted salary is between 55000 - 65000 £ per year.
An opportunity for a qualified governance professional to join the UK Company Secretarial team as an Assistant Company Secretary. The scope of your role will be UK and international subsidiary and fund boards, plus support to committees, where relevant. Your role will also involve governance related project work, when the opportunity arises.
How you'll spend your time… The role will primarily support the Group’s subsidiaries, providing high quality, efficient support to UK and ex UK entities (regulated and unregulated) and their branches, and committees. Primarily the candidate will be required to:
- Act as lead company secretary to subsidiary Boards, LLPs and Committees
- Prepare agendas in consultation with the respective Chairs, and assemble and distribute Board, Committee and Shareholder packs in electronic format
- Attend and minute Board meetings, shareholder meetings and other committee meetings
- Prepare action lists and co-ordinate the timely follow up of actions, including execution of documents according to local requirements
- Attend and contribute to any pre-meetings in advance of Board meetings
- Support working with the General Counsel's Organisation ensuring compliance with statutory and regulatory requirements, the articles of incorporation (or equivalent), and with good corporate governance practices
- Arrange relevant statutory filings, maintain local statutory records as necessary and checklists of filing requirements in multiple jurisdictions (including for branches) and liaise with external company secretaries / external service providers as needed
- Assist with maintenance of the Group’s statutory registers via Diligent Entities
Additionally, the role will support the organisation's general legal and regulatory compliance functions as required, for example:
- Maintain various corporate governance charts, guides, policies and terms of reference
- Provide general assistance on group wide projects as and when needed
- Contributing to team meetings and assisting the team in continuously improving processes and governance practices
To be successful in this role you will have… Must be a qualified governance professional or qualified solicitor. Previous demonstrable board support experience, ideally in Financial Services and maintaining corporate filings, ideally in multiple jurisdictions. Good knowledge of applicable laws, governance codes and regulations. The candidate must be able to demonstrate accuracy and attention to detail; be proactive, a self-starter, and extremely well organised. Fluent business English will be needed. Working within a global financial services group ideally including matrix management. Using electronic board packs and company filing databases (e.g. Diligent Entities, Nasdaq Board Vantage and similar software). Minuting board meetings. Corporate actions. Subsidiary governance.
In-Office Collaboration: We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.
Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential. We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.
Assistant Company Secretary employer: Threadneedle group
Columbia Threadneedle Investments is an exceptional employer, offering a dynamic work environment that prioritises collaboration and personal connection. With a strong commitment to employee growth and inclusivity, the company provides opportunities for professional development while maintaining a healthy work-life balance. Located in a vibrant financial services hub, employees benefit from engaging with diverse teams and contributing to meaningful governance practices across UK and international boards.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Threadneedle group looking for candidates who are engaged and informed.
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Threadneedle group. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Threadneedle group
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Threadneedle group’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
