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- Tasks: Support executives by managing schedules, organising meetings, and booking travel arrangements.
- Company: Join a rapidly growing fintech valued at $2.7bn with a fantastic workplace culture.
- Benefits: Enjoy competitive salary, flexible hours, generous leave, and access to learning resources.
- Why this job: Be part of a mission to revolutionise banking technology while working in a fun environment.
- Qualifications: 3+ years as a Personal Assistant with strong organisational and communication skills.
- Other info: Diverse team culture that values all backgrounds and encourages professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Thought Machine’s mission is bold - to properly and permanently rid the world’s banks of legacy technology. To achieve this, we have developed the foundations of modern banking through core and payments technology which run natively in the cloud. We have grown rapidly in the past few years - growing our team to more than 550 individuals across offices in London, New York, Singapore and Sydney. We have created a culture enabling our team to produce the best work in the industry, ensuring we have fun along the way.
Thought Machine is looking for a Personal Assistant (PA) who will support executives in London. The successful candidate will be an ambitious, strong communicator and a driven individual who can demonstrate commitment and a get-it-done attitude.
Duties- Be a point of contact among executives, clients, and other external partners
- Organise and schedule meetings
- Book business travel arrangements, including flights, transportation, and accommodation
- Manage the calendars and schedules of senior management
- Liaise with clients and business guests
- Liaise with other staff members on behalf of senior management
- Perform administrative tasks for the executive team
- Assist with the planning and organisation of department offsites and training events
- 3+ years experience working as a Personal Assistant to multiple stakeholders
- Exceptional organisational skills, time management, and the ability to effectively engage and liaise with senior stakeholders
- Able to work in an environment which is fast paced and subject to frequent change; attention to detail is essential together with the capability to learn quickly
- Excellent skills in document, slide and spreadsheet management including the Google productivity suite
- To be forward-thinking, proactive and the ability to adapt to all situations
- To maintain confidentiality and handle sensitive issues in a discreet manner
- Confident decision maker and able to show good initiative
- Resilient with a flexible attitude
- Strong work ethic and ability to collaborate with other colleagues
- Highly competitive salary
- Pension plan (match up to 5%)
- Life insurance - three times annual salary
- Competitive maternity (six months fully paid) and paternity leave (four weeks fully paid)
- Shared parental leave (matched to our maternity leave for the same point in time)
- 25 days holiday and bank holidays
- Flexible working hours
- Cycle-to-work scheme
- Electric car scheme
- Season ticket loan
- Access to outstanding learning materials and courses
- Sports and hobby clubs, subsidised by Thought Machine
- All the latest tech you need
- Start the day properly with fresh fruit and cereals
- Huge range of healthy (and not-so-healthy) snacks, smoothies and drinks
- A talented and experienced team as your colleagues
- An environment where we encourage learning and progress
- Two charity days a year
- Weekly food pop-up
Thought Machine is committed to making a measurable positive impact on people’s everyday lives. We are an equal‑opportunity employer and value diversity at our company. We actively hire candidates who demonstrate technical excellence in their field and welcome people of all ages and backgrounds, providing everyone with equal access to professional development. You are encouraged to apply even if your experience doesn’t accurately match the job description. We also encourage applications from those with different abilities, including candidates with ADHD, autism, dyslexia or dyspraxia.
Personal Assistant employer: Thought Machine
Contact Detail:
Thought Machine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences at Thought Machine. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Thought Machine loves innovation and teamwork, so think of examples from your past that showcase your adaptability and collaborative spirit.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a well-structured portfolio or a list of your achievements that highlight your ability to manage multiple tasks and stakeholders effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Thought Machine team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in supporting multiple stakeholders and showcase your organisational skills. We want to see how you can fit into our fast-paced environment!
Show Off Your Communication Skills: As a PA, you'll be the go-to person for executives and clients alike. Use your application to demonstrate your strong communication abilities. Whether it's through clear writing or examples of past interactions, let us know how you excel in this area.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, share examples of how you've been forward-thinking in previous roles. This could be anything from streamlining processes to anticipating the needs of your team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows us you're serious about joining our fantastic team at Thought Machine!
How to prepare for a job interview at Thought Machine
✨Know the Company Inside Out
Before your interview, take some time to research Thought Machine thoroughly. Understand their mission to rid banks of legacy technology and their innovative approach to modern banking. This will not only show your genuine interest but also help you align your answers with their values.
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are crucial. Prepare examples from your past experience where you successfully managed multiple tasks or stakeholders. Be ready to discuss how you prioritise tasks and handle changes in a fast-paced environment.
✨Communicate Clearly and Confidently
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to engage with senior stakeholders effectively.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the executives face. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
