At a Glance
- Tasks: Support global payroll processes and ensure compliance across multiple countries.
- Company: Join a fast-growing tech company with a dynamic team in Lisbon.
- Benefits: Competitive salary, flexible hours, generous leave, and learning opportunities.
- Other info: Inclusive workplace welcoming diverse backgrounds and abilities.
- Why this job: Be part of a crucial team driving payroll excellence in a global environment.
- Qualifications: Experience in payroll processing and strong organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
Position Overview
Reporting to the Payroll Lead, the Payroll Assistant will support the company’s payroll affairs globally, covering the UK, APAC, EMEA and North/South America entities.
The company has recently launched the Thought Machine Lisbon Engineering Hub with an engineering team of 30 to start with, adding more responsibilities to the payroll team.
This newly created role will work with finance and non‑finance teams with support from external payroll advisors to drive the highest standards of payroll.
The role will play an integral part in scaling the payroll processes and procedures of a fast‑growing business, delivering best‑in‑class payroll process, reporting and compliance through the group companies.
Duties
- Support global payroll process and controls with support from external payroll providers.
- Timely execution of payroll deliverables, payments and statutory reporting for all seven countries while ensuring compliance with local payroll legislation in different countries.
- Engage in payroll implementations and lead any process optimisation in partnership with HR.
- Work with the accounting team to ensure that payroll related spend is accounted for correctly and timely.
- Support or lead ad hoc projects as the team and business expands internationally.
- Respond to payroll related queries and support user accounts, resetting passwords.
- Ensure benefits are aligned with employees and providers and avoid leakage.
- Adhere to strict timelines for cut off and payroll scheduling.
- Perform general administration of portals, user accounts and resetting passwords.
Requirements
Essential Requirements
- Experience in payroll processing across various countries
- Attention to detail and accuracy
- Strong time management and organisational skills
- Strong Excel skills
- Good understanding of controls and payroll best practices
- Proactive and providing solutions to challenges that arise
- Excellent communication skills with the ability to articulate payroll matters to HR, Finance and Employees
Desirable Requirements
- Proven experience working within a group environment
- Industry experience in a fast‑growing technology company
- Payroll systems implementation experience
- Workday system experience for HR or Finance
Benefits
- Highly competitive salary and commission
- Pension plan (match up to 5%)
- Life insurance - three times annual salary
- Competitive maternity (six months fully paid) and paternity leave (four weeks fully paid)
- Shared parental leave (matched to our maternity leave for the same point in time)
- 25 days holiday and bank holidays
- Flexible working hours
- Cycle-to-work scheme
- Electric car scheme
- Season ticket loan
- Access to outstanding learning materials and courses
- Sports and hobby clubs, subsidised by Thought Machine
- All the latest tech you need
- Start the day properly with fresh fruit and cereals
- Huge range of healthy (and not‑so‑healthy) snacks, smoothies and drinks
- A talented and experienced team as your colleagues
- An environment where we encourage learning and progress
- Two charity days a year
- Weekly food pop‑up
We actively hire candidates who demonstrate technical excellence in their field and welcome people of all ages and backgrounds, providing everyone with equal access to professional development.
You are encouraged to apply even if your experience doesn't accurately match the job description.
We also encourage applications from those with different abilities, including candidates with ADHD, autism, dyslexia or dyspraxia.
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Payroll Assistant employer: Thought Machine
Thought Machine is an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. With a focus on employee growth, the company provides ample opportunities for professional development while ensuring a healthy work-life balance through flexible working hours and comprehensive benefits. Located in the UK, Thought Machine stands out for its commitment to empowering engineers to work closely with clients, making a tangible impact in the cloud technology space.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Thought Machine!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Thought Machine.
We think you need these skills to ace Payroll Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Thought Machine. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Thought Machine and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Thought Machine. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Thought Machine's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Thought Machine
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Thought Machine.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Thought Machine will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Thought Machine and how you would contribute to adapting HR strategies.
