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- Tasks: Support senior leaders with diary management, travel organisation, and meeting coordination.
- Company: Join a well-known charity in Aberdeen making a real difference in the community.
- Benefits: Enjoy hybrid working options and a supportive work environment.
- Why this job: Be part of a mission-driven team while developing your organisational and communication skills.
- Qualifications: Must be organised, reliable, and proficient in Microsoft Office with excellent communication skills.
- Other info: This role offers a chance to engage in meaningful events and support charitable initiatives.
The predicted salary is between 30000 - 42000 £ per year.
Working exclusively with a local, well-known charity in Aberdeen, two senior level support requirements have arisen - Personal Assistant and Executive Assistant. Both roles will be based in the city centre with hybrid working available and supporting 35 hours per week.
Duties and responsibilities will vary between each role, but general outline includes:
- Diary management
- Organising travel
- Administrative support
- Coordinating management meetings including preparing agendas/minutes
- Managing correspondence of report line
- Managing expenses
- Supporting any relevant events including fundraisers/staff events/entertainment
- Preparing the agenda for Board and Committee meetings (EA)
- Collating papers and sending out to trustees in advance of meetings (EA)
- Attending Board and Committee meetings and taking accurate minutes (EA)
- Proofreading papers and minutes to ensure they are accurate, and all actions are acted upon (EA)
- Maintaining paperwork required of trustees under regulatory requirements (EA)
Applicants to this role require:
- Ability to exercise confidentiality and discretion
- Presentable with a friendly and pleasant manner
- Reliable, with an organised, self-motivated approach and ability to work with minimal supervision
- Excellent communication skills
- Strong working knowledge of Microsoft Office packages
Executive Assistant/Personal Assistant - VR/31079 employer: Thorpe Molloy McCulloch Recruitment Ltd
Contact Detail:
Thorpe Molloy McCulloch Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Personal Assistant - VR/31079
✨Tip Number 1
Familiarise yourself with the charity's mission and values. Understanding their goals will not only help you align your application but also prepare you for potential interview questions about how you can contribute to their cause.
✨Tip Number 2
Network with current or former employees of the charity. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Brush up on your diary management and administrative skills. Since these roles heavily involve organisation and coordination, being able to demonstrate your proficiency in these areas during an interview will set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed correspondence and taken minutes in previous roles. Being able to share specific instances where you've excelled in similar tasks will showcase your capability and reliability.
We think you need these skills to ace Executive Assistant/Personal Assistant - VR/31079
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the duties of an Executive Assistant or Personal Assistant. Focus on skills like diary management, travel organisation, and administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to maintain confidentiality and discretion. Mention specific examples of how you've successfully managed correspondence and organised meetings in previous roles.
Highlight Communication Skills: Since excellent communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively, both verbally and in writing.
Showcase Technical Proficiency: Emphasise your strong working knowledge of Microsoft Office packages. You might want to mention any specific projects where you used these tools to enhance productivity or organisation.
How to prepare for a job interview at Thorpe Molloy McCulloch Recruitment Ltd
✨Showcase Your Organisational Skills
As an Executive or Personal Assistant, your ability to manage diaries and organise travel is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple schedules or coordinated complex travel arrangements in the past.
✨Demonstrate Discretion and Confidentiality
Given the nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you had to handle sensitive information and explain how you ensured discretion in those situations.
✨Highlight Your Communication Skills
Excellent communication is key for these roles. Prepare to discuss how you've effectively communicated with various stakeholders, whether through managing correspondence or taking minutes at meetings. Consider providing examples that showcase your clarity and professionalism.
✨Familiarise Yourself with Microsoft Office
Strong knowledge of Microsoft Office is essential. Brush up on your skills, especially in Word and Excel, and be ready to discuss how you've used these tools in previous roles to enhance productivity and efficiency.
