Legal Secretary in Glasgow

At Thorntons Law, every moment matters. Join our Commercial Property department as a Legal Secretary and you’ll feel inspired, connected, and like you belong. We’ve created a different kind of law firm where you’ll build lasting relationships with clients and colleagues, helping shape what happens now and in the future.

About the role:

• Legal Secretarial Support – providing comprehensive secretarial and administrative support to Solicitors and Partners across our commercial teams.
• Client Service – dealing professionally with client enquiries and coordinating meetings and appointments.
• Document Production – audio and copy typing of correspondence, legal documents and reports to a high standard, ensuring accuracy and consistency.
• File Management – using our case management system to open, maintain and update files accurately and in line with internal procedures.
• Legal Administration – assisting with the preparation and submission of documentation including LBTT returns, Registers of Scotland applications and searches, using the appropriate online portals.
• Team Collaboration – working closely with colleagues across multiple locations to ensure a consistent and high-quality service.
• Additional duties – providing general administrative and office support including managing incoming and outgoing mail, scanning, photocopying and invoicing.

Please note due to the requirements of this role, the successful candidate will be required to work in the office five days per week.

What you’ll need:

• Excellent communication skills, with a professional, friendly and approachable manner when dealing with clients and colleagues.
• Confidence using IT systems, including Microsoft Word, Outlook and SharePoint, as well as databases, with a willingness to learn new tools (training and support provided).
• Strong time management skills, with the ability to prioritise tasks, meet deadlines and respond to occasional ad hoc requests.
• A proactive and solution-focused approach, with the confidence to take initiative and suggest improvements to day-to-day processes.
• A collaborative, team‑focused mindset, with a willingness to support colleagues and contribute to the smooth running of the wider team and office.
• A careful and responsible approach to handling confidential and sensitive information.
• Strong organisational skills and a high level of attention to detail, particularly when working with important legal documents.
• Previous legal secretarial experience in any practice area is preferred.
• Experience of using a case management system and digital dictation software is preferred.

What we offer:

• 39 Days Annual Leave (includes 5 fixed public holidays).
• Contributory Pension Scheme with salary exchange.
• Private Medical Insurance.
• Critical Illness Cover.
• Income Protection Cover.
• Group Life Assurance.
• Exceptional maternity, paternity, partner and adoption leave packages.
• Health care cash plan to support everyday health expenses.
• Free Legal fees for moving home and life planning.
• Cycle to Work Scheme.
• Retail Discounts.
• Hybrid Working.
• Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive. As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.

We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.

If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply. Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.

All you need to do is apply by 1st March and we’ll be in touch.