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For Companies At a Glance
- Tasks: Organise operations, manage paperwork, and ensure health & safety compliance.
- Company: Join Thorntons Law, one of Scotland's largest and most respected law firms.
- Benefits: Enjoy 39 days annual leave, hybrid working, and private medical insurance.
- Why this job: Be part of a supportive culture that values your growth and development.
- Qualifications: Must be organised, tech-savvy, and willing to learn about health & safety.
- Other info: Flexible working arrangements available to suit your lifestyle.
The predicted salary is between 24000 - 36000 £ per year.
At Thorntons Law, every moment matters. Join our Estates and Office Services team as a Facilities and Health & Safety Administrator and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.
About the role
Are you someone who thrives on getting things organised, solving problems, and keeping everything running smoothly behind the scenes? If you’ve got a “can-do” attitude, enjoy variety in your day, and love being the go-to person for getting things done—this could be the perfect role for you.
It’s about:
- Day-to-day Operations – processing paperwork and invoices, managing incoming mail, and ensuring everything is accurately recorded and securely filed.
- Supplier & Helpdesk Support – checking invoices against orders, tracking maintenance issues through our helpdesk system, and ensuring suppliers have the correct documentation.
- Facilities Support – helping with health & safety tasks, risk assessments, and equipment checks, while keeping accurate records and logs.
- Communication & Coordination – liaising with colleagues across the business, sharing clear updates, and helping to ensure the smooth running of the office environment.
What you’ll need
- Highly organised with great time management and attention to detail.
- A strong communicator—clear, confident, and able to work well with people at all levels.
- Tech-savvy with a good working knowledge of Microsoft Office.
- Flexible and proactive—you’re always ready to pitch in and adapt to changing priorities.
- Safety-conscious, ideally with some knowledge of health and safety or willingness to learn.
- Some previous knowledge of Health and Safety is preferred but not essential.
What we offer
We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:
- 39 Days Annual Leave (includes 5 fixed public holidays)
- Contributory Pension Scheme with salary exchange
- Private Medical Insurance
- Critical Illness Cover
- Income Protection Cover
- Group Life Assurance
- Exceptional maternity, paternity, partner and adoption leave packages
- Health care cash plan to support everyday health expenses
- Free Legal fees for moving home and life planning
- Cycle to Work Scheme
- Retail Discounts
- Hybrid Working
- Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.
Belonging
At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive. As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.
We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.
Make the moment matter
If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply. Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.
All you need to do is apply by 29th June and we’ll be in touch.
Facilities and Health & Safety Administrator employer: Thorntons Law LLP
Contact Detail:
Thorntons Law LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities and Health & Safety Administrator
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to the role. Understanding the basics will not only help you in the interview but also show your proactive approach to learning.
✨Tip Number 2
Network with current or former employees of Thorntons Law LLP on platforms like LinkedIn. They can provide valuable insights into the company culture and what they look for in candidates.
✨Tip Number 3
Prepare specific examples from your past experiences that demonstrate your organisational skills and ability to manage multiple tasks. This will help you stand out during any discussions.
✨Tip Number 4
Research Thorntons Law LLP's values and recent initiatives. Being able to discuss how your personal values align with theirs can make a strong impression during the interview process.
We think you need these skills to ace Facilities and Health & Safety Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and health & safety. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and problem-solving abilities. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Communication Skills: Since the role requires liaising with colleagues, emphasise your communication skills in both your CV and cover letter. Provide examples of how you've effectively communicated in past positions.
Show Willingness to Learn: If you lack extensive health and safety knowledge, express your eagerness to learn. Mention any relevant courses or certifications you are willing to pursue to enhance your skills.
How to prepare for a job interview at Thorntons Law LLP
✨Show Your Organisational Skills
As a Facilities and Health & Safety Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Communication Abilities
This role requires clear communication with colleagues at all levels. Be ready to discuss how you've effectively communicated in previous roles, whether through emails, meetings, or presentations, and how you ensure everyone is on the same page.
✨Highlight Tech Savviness
Since the job involves using Microsoft Office and possibly other tech tools, be prepared to talk about your experience with these applications. Mention any specific projects where your tech skills made a difference in efficiency or organisation.
✨Express Willingness to Learn
While some knowledge of health and safety is preferred, showing a proactive attitude towards learning can set you apart. Discuss any relevant training you've undertaken or your eagerness to gain new skills in this area.
