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For Companies At a Glance
- Tasks: Be the face of our London office, supporting engineers and managing admin tasks.
- Company: Join a creative and innovative team at Thornton Tomasetti.
- Benefits: Opportunities for career growth in a supportive environment.
- Why this job: Make a real impact by ensuring a welcoming and efficient workspace.
- Qualifications: 2+ years in administration, strong multitasking and communication skills required.
- Other info: Dynamic office culture with a focus on collaboration and inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.
The Role
As the Office Assistant, you’ll be the face of our London office, supporting engineers, managing administrative tasks, and ensuring a welcoming, efficient workspace. This is an office-based role.
Responsibilities
- Coordinate RFPs/proposals with Marketing and track submissions in Microsoft Dynamics.
- Manage client follow-ups for proposals, contracts, and invoices to ensure timely responses and completion.
- Provide administrative support on complex projects, including invoicing and expenses tracking.
- Support the Office Manager with daily office operations – including greeting visitors, receiving deliveries, answering calls, monitoring supplies and booking meeting rooms.
- Maintain a clean, organised and well‑maintained office environment.
- Assist the Office Manager with coordinating catering and preparing meeting rooms for lunch meetings, training sessions/presentations, along with larger in‑house events.
Requirements
- 2+ years of experience in administration or team coordination.
- Proven ability to multitask, prioritize, and solve problems proactively.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office Suite.
- Highly organised and adaptable to shifting priorities.
- First Aid qualified would be advantageous.
Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, colour, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
Office Assistant employer: Thornton Tomasetti
Contact Detail:
Thornton Tomasetti Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Be proactive! Instead of waiting for job postings, directly contact companies you admire. Express your interest and ask if they have any upcoming opportunities. It shows initiative and can set you apart from the crowd.
✨Tip Number 3
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, and think about how your skills align with what they’re looking for. This will help you stand out as a candidate who truly gets them.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant achievements that show you can multitask and solve problems effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Assistant role. Mention your strong interpersonal skills and how you can contribute to a welcoming office environment.
Showcase Your Microsoft Skills: Since proficiency in Microsoft Office Suite is a must, be sure to mention any specific tools or projects where you've used these skills. This will demonstrate your capability to handle the administrative tasks required in the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen on joining our team!
How to prepare for a job interview at Thornton Tomasetti
✨Know the Company Inside Out
Before your interview, take some time to research Thornton Tomasetti. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects. Highlight your proficiency in Microsoft Office Suite and how it has helped you streamline processes in previous roles.
✨Practice Your Communication Skills
Strong interpersonal skills are crucial for this position. Practice answering common interview questions clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with articulating your thoughts and experiences.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, office culture, or specific projects you might be involved in. This shows that you're engaged and eager to contribute to the team.