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- Tasks: Join our team as a Billing Co-ordinator, managing project setups and billing accuracy.
- Company: Thornton Tomasetti is a global leader in engineering and design, dedicated to innovative solutions.
- Benefits: Enjoy hybrid working options and opportunities for career growth in a supportive environment.
- Why this job: Be part of a creative team making a real impact while developing your skills in a dynamic setting.
- Qualifications: Proficiency in Microsoft Office, especially Excel, and strong communication skills are essential.
- Other info: We welcome part-time applications and value diversity in our workplace.
The predicted salary is between 36000 - 60000 £ per year.
Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients\’ ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.
The Role
We are currently looking for a full-time Billing Co-ordinator to join the support team at our London office. The role will partner with the entire accounting team to achieve our common goals, one of which is accuracy in project setup and billing that leads to accurate reporting. An eye for detail and good Excel skills are a must.
The full-time role is based at our London office but hybrid working is possible. Part-time applications will also be considered.
The position will require someone who is hands on and well organized in their work. A strong communicator, both verbal and written, along with good listening skills. The successful candidate will be adaptable, enjoy learning new processes and systems with a can-do approach to all tasks.
Responsibilities
- Set up new projects and monitor the status of existing projects in the accounting system
- Maintain project budget, change orders and other contract modification, approvals, and any additional service-related to billing
- Compile, analyze, & process project bills to clients monthly with appropriate backup (timesheets, expenses, sub-consultants, payroll journals, other documents)
- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines
- Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department
- Assists project managers with monitoring the financial health of projects
- Communicate professionally with project managers, clients and other staff providing accurate information and respond timely to inquiries and completion of assignments
- Investigate billing errors, resolve discrepancies and reconcile the account
- Assist with special projects as needed
- Provide support to other accounting staff
Requirements
- Highly developed interpersonal and communication skills with a positive and approachable manner.
- Excellent attention to detail.
- Use initiative to make decisions.
- Able to multi-task with a demonstrated willingness to learn.
- Acts responsibly to conserve energy and reduce waste in the office environment
Qualifications
- Experienced in using Microsoft Office suite programs – Word, Outlook, and Excel.
Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, colour, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
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Beware Of Recruitment Fraud: Scammers may attempt to impersonate Thornton Tomasetti. Messages from our firm come only from the ThorntonTomasetti.com domain, Thornton Tomasetti does not use any third-party recruiters. When in doubt, please contact us through our web form here and see how you can protect yourself online here.
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Accounting/Auditing and Finance
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Industries
Design Services
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Billing Co-ordinator employer: Thornton Tomasetti
Contact Detail:
Thornton Tomasetti Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific accounting software and systems used by Thornton Tomasetti. Understanding their processes will not only help you during the interview but also demonstrate your proactive approach and eagerness to contribute effectively from day one.
✨Tip Number 2
Brush up on your Excel skills, particularly in areas like pivot tables, VLOOKUP, and data analysis. Being able to showcase your proficiency in these areas can set you apart, as attention to detail and accuracy are crucial for the Billing Co-ordinator role.
✨Tip Number 3
Prepare to discuss your previous experiences where you successfully managed multiple tasks or projects simultaneously. Highlighting your organisational skills and ability to adapt to new processes will resonate well with the hiring team.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role requires professional interaction with project managers and clients, being able to articulate your thoughts clearly and confidently will be key in making a positive impression.
We think you need these skills to ace Billing Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Billing Co-ordinator role. Emphasise your attention to detail, Excel proficiency, and any previous experience in accounting or project management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and adaptability. Mention specific examples of how you've successfully managed billing processes or resolved discrepancies in past roles.
Highlight Relevant Skills: In your application, clearly outline your interpersonal skills and ability to multi-task. Use bullet points to make these stand out, as they are crucial for the role at Thornton Tomasetti.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Billing Co-ordinator position.
How to prepare for a job interview at Thornton Tomasetti
✨Showcase Your Attention to Detail
As a Billing Co-ordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Excel Skills
Since good Excel skills are a must for this role, brush up on your knowledge of functions, formulas, and data analysis. You might be asked to solve a problem or demonstrate your proficiency during the interview.
✨Communicate Clearly and Professionally
Strong communication skills are essential. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or clients in the past.
✨Emphasise Your Adaptability
The role requires someone who enjoys learning new processes. Be prepared to discuss times when you successfully adapted to changes or learned new systems quickly, showcasing your can-do attitude.
