Billing Co-ordinator

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

We are currently looking for a full-time Billing Co-ordinator to join the support team at our London office. The role will partner with the entire accounting team to achieve our common goals, one of which is accuracy in project setup and billing that leads to accurate reporting. An eye for detail and good Excel skills are a must. The full-time role is based at our London office but hybrid working is possible. Part-time applications will also be considered. The position will require someone who is hands on and well organized in their work. A strong communicator, both verbal and written, along with good listening skills. The successful candidate will be adaptable, enjoy learning new processes and systems with a can-do approach to all tasks.

Responsibilities

• Set up new projects and monitor the status of existing projects in the accounting system.
• Maintain project budget, change orders and other contract modification, approvals, and any additional service-related to billing.
• Compile, analyze, & process project bills to clients monthly with appropriate backup (timesheets, expenses, sub-consultants, payroll journals, other documents).
• Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
• Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department.
• Assist project managers with monitoring the financial health of projects.
• Communicate professionally with project managers, clients and other staff providing accurate information and respond timely to inquiries and completion of assignments.
• Investigate billing errors, resolve discrepancies and reconcile the account.
• Assist with special projects as needed.
• Provide support to other accounting staff.

Requirements

• Highly developed interpersonal and communication skills with a positive and approachable manner.
• Excellent attention to detail.
• Use initiative to make decisions.
• Able to multi-task with a demonstrated willingness to learn.
• Acts responsibly to conserve energy and reduce waste in the office environment.

Qualifications

• Experienced in using Microsoft Office suite programs – Word, Outlook, and Excel.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, colour, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.