At a Glance
- Tasks: Be the heartbeat of our office, ensuring smooth operations and supporting HR processes.
- Company: Join a well-known distribution company in a dynamic e-commerce environment.
- Benefits: Starting salary of £35,000+, 33 days leave, onsite gym, and free parking.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Enjoy a varied role where no two days are the same and make a real impact.
- Qualifications: Exceptional organisation skills and experience in office administration or facilities coordination.
Thorn Baker Industrial Recruitment are currently recruiting for a Facilities & HR Coordinator to join a busy, well-known distribution company based in the Bingham area of Nottingham.
Job Overview
We're looking for a proactive, highly organised Facilities & HR Coordinator to become the heartbeat of our busy office. This is a varied, hands-on position where no two days are the same. You'll be responsible for ensuring our workplace runs smoothly while supporting our people processes and providing essential administrative support across the business. Working within a fast-paced e-commerce FMCG environment, you'll take ownership of our office operations, facilities coordination and employee administration. This role would suit someone who enjoys solving problems, takes pride in staying organised and is always one step ahead.
Pay & Benefits
- Starting Salary of £35,000+
- Working Monday - Friday 10am - 6pm
- 33 days annual leave (including bank holidays)
- Onsite Gym and Games Room
- Free onsite parking
- Newly renovated office space
Office & Facilities
- Manage the day-to-day running of the office and ensure everything operates efficiently.
- Coordinate office maintenance, repairs and contractor visits.
- Manage relationships with service providers.
- Monitor and renew contracts including telecoms and office services.
- Oversee office security systems including alarms, CCTV and access arrangements.
- Coordinate waste collection and recycling services.
- Order stationery, office supplies and workplace consumables.
- Ensure the office remains clean, safe and fully operational at all times.
- Identify improvements and proactively resolve issues before they become problems.
HR & Administration
- Support the onboarding process for new employees.
- Prepare offer letters, contracts and new starter documentation.
- Maintain accurate employee records and HR administration.
- Liaise with our external HR provider when required.
- Provide general administrative support across the business.
- Assist with internal communications and office initiatives.
About You
We're looking for someone who is:
- Exceptionally organised with excellent attention to detail.
- Proactive and confident taking ownership of tasks.
- Comfortable managing multiple priorities in a fast-paced environment.
- A strong communicator who enjoys building relationships with colleagues and suppliers.
- Practical and solutions-focused with a "can-do" attitude.
- Experienced in office administration, office management, facilities coordination or a similar role.
- Familiar with basic HR administration such as onboarding and employee documentation (full HR support is provided externally for more complex employee matters).
- Confident using Microsoft Office and general business systems.
How to Apply
Apply now with your CV or call and ask for Gemma in the Nottingham office for more information. If this role isn't quite right for you, visit our jobs page to browse other exciting opportunities.
Facilities & Office Coordinator employer: Thorn Baker Industrial
Thorn Baker is an exceptional employer that prioritises the growth and success of its employees within a dynamic and supportive team environment. With structured training, ongoing mentoring, and exciting incentives, you'll have the opportunity to thrive in your recruitment career while enjoying a vibrant work culture filled with team socials and celebrations. Located in Nottingham, this role offers a unique chance to build strong client relationships and make a meaningful impact in the industrial recruitment sector.
