Finance Administrator in Oxford

Location: Chalgrove, Oxfordshire (OX44)

Salary: c. £30,000 (base salary + very strong benefits)

Hours: Full-time, office based (flexible working pattern and also open to Part-time)

Experience: Credit Control, Xero (or similar), Invoicing, Accounts Payable, Expenses, Finance Administration, Data Accuracy, Client Communication, Process Improvement

The Opportunity

Thompson & Terry Recruitment are really excited to be working with a wonderful local business who are seeking a confident and detail-focused Finance Administrator to take real ownership of their day-to-day finance operations. As Finance Administrator, you will work closely with the Management Team and external accountants to manage the full invoicing and credit control process, from raising invoices and reconciling payments in Xero, through to proactively calling clients to resolve queries and chase overdue balances in a friendly but effective way.

The successful Finance Administrator will be responsible for credit control from day one, ensuring aged receivables are reduced, invoices and purchase orders are accurate, and supplier payments and staff expenses are processed smoothly. You will be encouraged to suggest improvements, embrace digital and AI tools, and develop your skills with a clear route to progress into a more senior finance role as the business continues to grow. This is an ideal opportunity for someone who genuinely enjoys finance administration, is confident on the phone, and wants to build a long-term career within a thriving, sustainability-led SME where your work directly supports major environmental projects across the UK.

The Company

Our client is a leading, values-driven consultancy working on projects from high-end residential developments through to major commercial schemes and long-term environmental projects. Their specialists deliver expert surveys and reports on protected species and habitats, helping developers and landowners meet strict legislation around biodiversity, carbon neutrality and environmental impact. The business is genuinely people-first, with a strong focus on professional development, unlimited training budget, and real opportunities to grow and shape your role as the company continues to scale. You will be based in their dog-friendly, sociable office in Chalgrove, with perks including unlimited annual leave (Plus bank holidays and Christmas shutdown), flexible working patterns, colleague-nominated bonuses, charity initiatives, and memorable team events such as end-of-season awards and challenge events.

Responsibilities

• Take full ownership of credit control, managing aged receivables and proactively phoning clients to chase overdue payments while building strong relationships.
• Raise and send client invoices through Xero, ensuring accurate use of purchase order numbers, project details and agreed terms.
• Liaise with the external accountants to support automated payment runs for accounts payable and ensure suppliers are paid on time.
• Assist the external accountants with processing staff expenses and ensuring accurate coding and supporting documentation.
• Reconcile payments in Xero, maintain accurate financial records and help keep the accounts up to date for management reporting.
• Provide general administrative and logistical support to the wider team where needed, while remaining primarily focused on finance.
• Use Microsoft Office (particularly Excel, Word and Outlook) confidently and be open to adopting digital and AI-based tools to improve efficiency.
• Work closely with the team and external finance partners, contributing ideas to refine and improve finance processes as the business grows.

Requirements

• Proven experience in a finance or accounts administration role, with hands-on credit control and invoicing responsibility.
• Confident using Xero, or similar accounting software such as Sage or QuickBooks, and able to pick up new systems with minimal hand-holding.
• Strong attention to detail, numeracy and accuracy, with a highly organised approach and the ability to prioritise in a busy environment.
• Comfortable picking up the phone to speak with clients and suppliers, able to communicate in a friendly, professional and commercially aware way.
• Proactive, ambitious and keen to learn, with a genuine interest in developing your career in finance (funding and study support for relevant qualifications can be provided).
• A positive, sociable team player who will enjoy being part of a close-knit, dog-friendly office and getting involved in company events and charity activities.
• Must live within a commutable distance of Chalgrove, Oxfordshire and be happy to work office-based.

Working with Thompson & Terry Recruitment

Thompson & Terry Ltd, trading as Thompson & Terry Recruitment, are an Abingdon-based recruitment agency specialising in placing candidates into roles across Oxfordshire and beyond, including Office Administration, Finance, Sales, Marketing, Biotech and Executive Search appointments.

No terminology used in this advert is intended to discriminate on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We encourage applications from all suitably qualified individuals. If you have any accessibility requirements or would like to discuss reasonable adjustments in the recruitment process, please let us know.

PLEASE NOTE: Due to a high volume of applications, if you have not heard from us within 5 working days, unfortunately, your application has been unsuccessful at this time.