At a Glance
- Tasks: Support daily operations, manage communications, and assist with HR and finance tasks.
- Company: Join Thomas Robinson Architects, a creative and innovative architectural practice.
- Benefits: Competitive salary, flexible hours, and a collaborative work environment.
- Other info: 14-month maternity cover role with opportunities for growth.
- Why this job: Be part of a passionate team shaping exceptional designs and solutions.
- Qualifications: Previous office experience and proficiency in Office 365 required.
The predicted salary is between 24300 - 29700 £ per year.
We are looking for a proactive and detail-oriented Office Administrator to join our team on a temporary basis of 14 months.
About us
Thomas Robinson Architects is a thriving architectural practice working across Scotland, delivering exceptional designs and innovative solutions.
We are looking for a proactive and detail-oriented Office Administrator to join our unique team on a temporary basis of 14 months.
The Office Administrator will work as part of a team to ensure the smooth day-to-day operations of the practice.
- What you’ll be doing
- Answering the phone.
- Providing administrative and diary support to the directors.
- Monitoring shared office inboxes, directing enquiries and ensuring matters are followed up promptly.
- Confidently navigating our project management software – full training will be provided.
- Raising IT support tickets as and when required and ensuring these are followed up.
- Coordinating annual leave requests, balancing staff availability with operational requirements.
- Assisting the directors with routine HR administration and supporting the consistent application of practice policies and procedures.
- Managing office supplies and maintaining accurate supplier and contact records.
- Coordinating utilities and service contracts, including provider details, key terms and renewal dates.
- Organising practice memberships such as RIAS and RIBA.
- Assisting the directors with the practice’s insurance arrangements, including professional indemnity and contents cover.
- Supporting Project Architects with the production of SCA Appointment Contracts.
- Planning and coordinating practice social events.
- Assisting the Head of Finance where required for end-of-month reporting.
- What we’re looking for
- We’re seeking a candidate who brings the right skills and a great attitude to the team:
- Experience: Previous experience in an office environment is essential, with at least 2 years in an office setting preferred.
- Tech-Savviness: Proficiency in Office 365, particularly Excel, and the ability to navigate various different financial and project management software’s with ease.
- Details
- Hours: 22.5 – 30 hours per week
- Salary: Competitive / dependent on experience
- Start date: To be agreed
Why join us?
At TRA, we pride ourselves on fostering a collaborative and innovative work environment.
Joining our team means you’ll play a vital role in shaping the future of a practice that has a passion for design and people.
- Things to note
- As part of the selection process, we will also ask you to undertake a lightweight Management Styles quiz.
- This is a fully office-based role, and you must be able to commute by car to G63 0EU.
We look forward to hearing from you.
- Competitive / dependent on experience
- Maternity Cover – 14 months
- 22.5 – 30 hours per week
- Practice
- Thomas Robinson Architects Ltd
- The Red House
Croftamie
GLASGOW G63 0EU
United Kingdom
The Royal Incorporation of Architects in Scotland, 15 Rutland Square, Edinburgh EH1 2BE
t: +44 131 229 7545 e: info@rias. org. uk
RIAS Offices are open from 10am until 5pm, Monday to Friday.
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Office Administrator in Glasgow employer: Thomas Robinson Architects Ltd
Thomas Robinson Architects Ltd offers a collaborative and supportive work environment, encouraging professional development and growth. The company values proactive team members who contribute to the smooth operation of the practice. Employees can expect a dynamic role with opportunities to engage in various administrative tasks while supporting the architectural team's objectives.
Contact Details:
Thomas Robinson Architects Ltd Recruitment Team
