Admissions Officer in Gloucester

Salary: £30,518 to £32,597 annual full time equivalent (Pro rata actual salary: £17,858 to £19,505 based on 5 years service or more) |

Pay award pending Grade: NJC SCP 16 to 20 Hours: 24 hours per week

Contract Type: 41 weeks per annum (Term time plus specified weeks)

Reporting To: Exams Officer (or other designated member of staff nominated by the Headteacher)

Supervisory Responsibility: None

Are you an organised administrative professional looking for a rewarding part time role in education?

Do you excel at managing processes and building positive relationships with families?

Ready to take ownership of a vital admissions function and make a real impact?

Job Purpose

The Admissions Officer will manage the end to end admissions process for pupils aged 11 to 16, encompassing the standard annual intake and mid term transfers. The role involves overseeing the school entrance test, delivering critical assistance to the examinations department, and providing high quality administrative support to ensure the efficient operation of the school.

Main Duties and Responsibilities

Admissions Management

• Coordinate the comprehensive admissions lifecycle for pupils aged 11 to 16.
• Collaborate closely with the entrance test provider and the local testing consortium on all administrative requirements.
• Organise and manage student data, logistics, and processes for the entrance testing day.
• Oversee the appeals process, including preparing documentation and liaising directly with families.
• Partner with the Marketing and Communications Officer to plan and execute successful school open days.
• Manage parent and student induction information meetings, serving as a primary coordinator.
• Process mid term and in year admissions efficiently to optimise student numbers on the school roll and manage waiting lists.
• Handle telephone and email enquiries from prospective families in an independent, professional, and welcoming manner.
• Conduct personalised school tours and visits for prospective parents and students.
• Represent the school positively, ensuring all communications uphold the core ethos, values, and profile of the institution.

Administrative and Examination Support

• Provide operational support to the Exams Officer during both internal and public examination periods.
• Assist with the administration and invigilation preparation for internal students and external candidates.
• Maintain accurate, secure database records and general administrative systems across the department.

Person Specification:

Essential Criteria

• Proven experience working within a school environment, ideally within a dedicated admissions capacity.
• Outstanding administrative skills with a thorough understanding of modern office practices.
• Strong IT literacy, specifically with Microsoft Office software and school management information systems.
• Exceptional communication skills, with the ability to convey complex criteria clearly to parents and stakeholders.
• Demonstrated capability to handle confidential, sensitive data in line with data protection regulations.
• High level of attention to detail and accuracy under pressure.

Personal Attributes

• Excellent organisational skills with a structured approach to managing workloads.
• Resourceful and adaptable, with the ability to modify tasks to meet shifting operational demands.
• Self motivated and able to work independently using personal initiative to prioritise tasks.

Working Conditions and Contacts

• Headteacher, Executive Assistant to the Headteacher, Senior Leadership Team, teaching and support staff, students, parents, supply staff, and external visitors.
• This job description outlines the core duties at the time of formulation. Responsibilities may be adjusted naturally over time to meet school needs without altering the fundamental character or grading of the position.

If you are interested and have the relevant experience, please apply with an up-to-date copy of your CV. As champions of diversity and inclusion in the workplace, THOMAS Professional commit to reviewing applications we receive with complete fairness and equality.

At THOMAS Professional, we are committed to creating an inclusive and accessible recruitment process. If you require any reasonable adjustments during the application or interview process, please let us know, and we’ll be happy to accommodate your needs.

THOMAS Professional is acting as an agency on behalf of the client for this position.

THOMAS Professional is proud to be a corporate member of the REC, the recruitment industry's leading professional body.

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