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- Tasks: Support the purchasing team and manage fleet administration tasks.
- Company: Join Thomas Franks, a fresh food catering business with a focus on excellence.
- Benefits: Competitive salary, discounts, training opportunities, and social events.
- Why this job: Gain valuable experience while working towards a CIPS qualification.
- Qualifications: Organised, detail-oriented, and proficient in Microsoft Office.
- Other info: Great career progression and a vibrant team culture.
The predicted salary is between 27000 - 37800 £ per year.
Contract: Full Time, Permanent
Salary: £27,000 per annum
Hours: 40 per week
Our head offices are based in the beautiful village of Hook Norton near Banbury. Here you will find our teams of finance, HR, purchasing, marketing & creative that support all of our locations across the Thomas Franks family. There is ample parking space available when visiting.
As the Purchasing & Fleet Administrator for Thomas Franks, you will be a key member of the purchasing team and provide admin support for Thomas Franks fleet. You will be responsible for administering the supplier database and supporting the team with data analysis, onboarding new suppliers and approving supplier catalogues. You will be responsible for maintaining the fleet database and managing the inbox. We are able to offer this role as an apprenticeship to study and achieve a CIPS qualification whereby you will be expected to complete your study within and alongside your day-to-day duties.
KEY ROLES AND RESPONSIBILITIES:
- Administrating the process to set up suppliers and new accounts, ensuring all relevant parties are notified in a timely manner.
- Updating the Supplier bible.
- Tracking supplier accreditations and certifications expiry dates.
- Approving supplier catalogues.
- Supporting the team in data analysis.
- Point of contact for the Purchasing and Fleet inbox to ensure internal and external queries are dealt with or forwarded in a timely manner.
- Attending internal and external meetings, taking minutes and following up with attendees on their actions.
- Updating the supplier comments log.
- Maintaining the fleet database, including liaising with internal and external stakeholders.
- Managing the process for ordering ETI probes.
- Carrying out any other tasks as reasonably requested from time to time.
ESSENTIAL REQUIREMENTS:
- Professional, organised, presentable, efficient and self-motivated.
- Excellent communication (written and verbal) skills.
- Computer literate. Must be a proficient user of Microsoft suite of packages including Excel, Word, Outlook.
- Ability to set up Teams calls.
- Must be able to multi-task - this can be a varied role.
- Must have an excellent eye for detail.
- A driver’s licence and willingness to travel around the country at times and occasionally be away from home.
DESIRABLE EXPERIENCE:
- Experience of working in a similar admin role is an advantage.
- Experience in a purchasing team.
- Wider wallet scheme (discounts at major retailers, restaurants, gyms etc).
- Volunteers leave - up to one day per year.
- Enhanced maternity, paternity and adoptive leave.
- Cycle to work scheme.
- Recommend a friend bonus.
- Unrivalled individual training and development.
- Well established apprenticeship programme.
- Team & company social events.
- Employee assistance programme.
- Excellent career progression within a leading independent contract caterer.
About us: Thomas Franks is a founder led, fresh food catering business with a focus on excellence and service delivered with individuality, passion and style. We are unique in every approach and our clients, and our people are paramount to our daily success.
Disclaimer: All applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role. An enhanced DBS, Identity & reference checks (covering the last five years) will form part of the selection process. As an organisation using the Disclosure Barring Service (DBS) Disclosure service to assess applicants' suitability for positions of trust, Thomas Franks Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. We are committed to safeguarding the welfare of children and undertake not to discriminate unfairly against any subject of a Disclosure based on conviction or other information revealed. However, for any post in a school please be aware that any application is exempt from the Rehabilitation of Offenders Act 1974 and as such any criminal conviction, caution or bind-over must be declared.
Diversity and Inclusion at Thomas Franks: We actively encourage applications from candidates from diverse backgrounds and continue to develop a culture of growth and inclusion and would like to invite applications from groups who are currently under-represented, because we believe greater diversity leads to exceptional results and provides a better working life.
Purchasing and Fleet Administrator in Hook Norton employer: Thomas Franks Ltd
Contact Detail:
Thomas Franks Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing and Fleet Administrator in Hook Norton
✨Tip Number 1
Get to know the company! Research Thomas Franks and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for those interviews! Think about how your skills match the role of Purchasing and Fleet Administrator. Practice common interview questions and have examples ready that showcase your organisational and communication skills.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Purchasing and Fleet Administrator in Hook Norton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Purchasing and Fleet Administrator role. Highlight your relevant skills and experiences that match the job description, especially your admin and communication skills.
Showcase Your Attention to Detail: Since this role requires an excellent eye for detail, include examples in your application that demonstrate how you've successfully managed data or maintained databases in the past. We love seeing candidates who take pride in their work!
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through in your application. Show us your enthusiasm for the role and the company culture at Thomas Franks!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Thomas Franks Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Purchasing and Fleet Administrator. Familiarise yourself with supplier management, data analysis, and fleet database maintenance. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since excellent communication is key for this position, prepare to demonstrate your written and verbal skills during the interview. You might be asked to explain how you would handle internal and external queries, so think of examples where you've successfully communicated in previous roles.
✨Be Ready to Multi-Task
This role requires juggling various tasks, so be prepared to discuss how you manage multiple priorities. Share specific examples from your past experiences where you successfully handled several responsibilities at once, showcasing your organisational skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the onboarding process for new suppliers, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.