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- Tasks: Join our team as an Administrator, handling daily office tasks and ensuring smooth operations.
- Company: Thomas Franks is a unique catering business focused on fresh food and exceptional service.
- Benefits: Enjoy free meals, discounts, enhanced leave, and excellent career progression opportunities.
- Why this job: Be part of a passionate team in a vibrant school environment that values individuality and growth.
- Qualifications: Previous experience in a busy office, proficiency in Excel and Word, and strong organisational skills required.
- Other info: This role is term-time only, offering flexibility and a chance to make a real impact.
A fabulous independent day school for girls and part of a large group of schools, set in the heart of gorgeous Notting Hill, London. Catering for about 565 students and teachers, we offer a core feeding of lunch and mid-morning snack. We also provide catering for two other locations next door. There will be some hospitality offering at this location. This is a term-time only contract working 40 weeks a year, operating Monday to Friday.
We are looking for an Administrator to join our team at one of our prestigious locations in London. You will ideally have previous experience of working within a busy environment as an Administrative Assistant or Office Assistant. You will enjoy what you do, working with a great team, for a company fanatical about food serving wonderful customers.
Key responsibilities:- Ensure weekly site book work is completed on time and accurately according to weekly return tick sheet.
- Ensure cash up is completed daily.
- Prepare and hand over weekly banking to the school.
- Complete hospitality sheet for the BOH and FOH.
- Print the labels per request.
- Process all the invoices daily and get reports weekly.
- Fill HACCP for the hot and cold hold food records.
- Run reports for PDQ machines.
- Ensure student numbers are updated and communicated to kitchen and Front of House.
- Respond to customer queries.
- Ensure the highest standard of customer care is performed at all times.
- Ensure all written correspondence is correct, accurate and to the required standard.
- Assist management team with daily checking of all due diligence.
- Flexibility to assist Front of House if the need arises (i.e. staff illness or increased numbers).
- To carry out any other duty as reasonably asked by the management team.
- Experience of working within a busy office environment processing invoices, updating stock sheets, inputting data.
- Experience with Excel, Word, Office.
- An all-round team player.
- Organised with attention to detail.
- Wider wallet scheme (discounts at major retailers, restaurants, gyms etc).
- Free meals on duty.
- Volunteers leave - up to one day per year.
- Enhanced maternity, paternity and adoptive leave.
- Cycle to work scheme.
- Recommend a friend bonus.
- Unrivalled individual training and development.
- Well established apprenticeship programme.
- Team & company social events.
- Employee assistance programme.
- Workplace pension.
- Excellent career progression within a leading independent contract caterer.
About us: Thomas Franks is a founder-led, fresh food catering business with a focus on excellence and service delivered with individuality, passion and style. We are unique in every approach and our clients, and our people are paramount to our daily success.
Disclaimer: All applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role. An enhanced DBS, Identity & reference checks (covering the last five years) will form part of the selection process. As an organisation using the Disclosure Barring Service (DBS) Disclosure service to assess applicants' suitability for positions of trust, Thomas Franks Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. We are committed to safeguarding the welfare of children and undertake not to discriminate unfairly against any subject of a Disclosure based on conviction or other information revealed. However, for any post in a school, please be aware that any application is exempt from the Rehabilitation of Offenders Act 1974 and as such any criminal conviction, caution or bind-over must be declared.
Diversity and Inclusion at Thomas Franks: We actively encourage applications from candidates from diverse backgrounds and continue to develop a culture of growth and inclusion and would like to invite applications from groups who are currently under-represented, because we believe greater diversity leads to exceptional results and provides a better working life.
Administrator employer: Thomas Franks Ltd.
Contact Detail:
Thomas Franks Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Administrator role. Understanding tasks like processing invoices and managing customer queries will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in busy office environments. Be ready to share examples of how you've successfully managed multiple tasks, as this is crucial for the fast-paced setting of a school.
✨Tip Number 3
Showcase your proficiency in software like Excel and Word. Consider preparing a brief demonstration of your skills or discussing specific projects where you used these tools effectively.
✨Tip Number 4
Emphasise your teamwork and communication skills. Since you'll be working closely with both the kitchen and Front of House teams, being able to convey your collaborative spirit will set you apart.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in busy environments. Emphasise skills like invoice processing, data entry, and proficiency in Excel and Word.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific responsibilities from the job description, such as customer care and attention to detail, and explain how your experience aligns with these.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and ability to work as part of a team. Provide examples of how you've successfully managed tasks in previous roles, especially those related to hospitality or office administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Ensure all written correspondence is accurate and professional, reflecting the high standards expected by the school.
How to prepare for a job interview at Thomas Franks Ltd.
✨Show Your Organisational Skills
As an Administrator, being organised is key. Prepare examples of how you've managed multiple tasks or projects in a busy environment. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Hospitality Operations
Since the role involves some hospitality duties, it’s beneficial to understand basic hospitality principles. Research common practices in food service and customer care to show your enthusiasm for the role and the company’s focus on excellent service.
✨Highlight Your Attention to Detail
The job requires accuracy in tasks like processing invoices and completing reports. Be ready to discuss specific instances where your attention to detail made a difference in your previous roles. This will reassure the interviewers of your capability.
✨Prepare Questions About the Role
Having thoughtful questions prepared shows your genuine interest in the position. Ask about the team dynamics, daily challenges, or opportunities for professional development within the company. This can help you stand out as a proactive candidate.
