At a Glance
- Tasks: Support the London office with logistics, administration, and coordination to enhance efficiency.
- Company: Dynamic multi-office organisation focused on collaboration and client satisfaction.
- Benefits: Pension scheme, private healthcare, increased holiday for long service, and a supportive work culture.
- Other info: Opportunity for career growth in a collaborative environment.
- Why this job: Join a vibrant team and play a key role in driving company success and client satisfaction.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office 365.
The predicted salary is between 30000 - 40000 £ per year.
To provide full logistical support to the London office to enable the Company Directors, Associates and Design Engineers to focus on fee-earning activities to maximise revenue and exceed Client expectations.
Essential Duties and Responsibilities
- Adhere to all company systems, procedures and work instructions.
- Undertake PA duties for the Director and Divisional Director, and assist them in improving company efficiency.
- Management and coordination of surveys around the UK, including liaising with clients to arrange site visit access dates, accommodation (where required), and resourcing delivery across the offices.
- Management of the office WIP report to ensure regular invoicing for all projects within agreed terms and conditions to fulfil monthly billing targets.
- Organise and attend weekly resource meetings with the London team and coordination of the existing workload in line with client expectations.
- Organise and attend weekly resource meetings with all other offices to request assistance from other offices when needed.
- Maintenance of all company templates, contacts and marketing materials within the London office.
- Monitoring and maintenance of security, fire and H&S, IT systems and general buildings.
- Set up of projects, preparation, submission of quotations, reports and all job administration as required by the engineers/technicians, associates and Directors.
- Ensure written acceptances are received from clients, and all project paperwork and correspondence conform to the company’s Information Management System.
- Assist with staff Inductions relating to logistical duties, procedures, H&S and QA as required.
- Oversee Marketing duties associated with client/business development within the London Office.
- All other reasonable instructions from the management team.
- To ensure the smooth running of logistical activities within the office environment.
- To communicate efficiently and effectively with all offices and clients in a diligent manner.
- Provide support to the Quality Manager to ensure non-conformances are identified and corrected in line with the company’s processes and procedures.
- Management and implementation of petty cash, purchase orders, office supplies, office reporting, and customer service.
- Implementation of all Human Resource processes and procedures within the office.
- Management and implementation of CPD and Business Development events within the Office.
- Implementation of the Quality, Health & Safety and Environmental aspects within the Information Management System.
- Ensure all facilities management is adhered to and maintained.
- Ensure all operational changes within the IMS manual are implemented.
- Ensure all quality accreditations are displayed per the agreed terms of the accreditations.
- Management of all incoming communications and delegation of actions when appropriate.
Software Requirements
- Microsoft Office 365
- MS Project Planner
What we offer
- Company Pension Scheme
- Death in Service
- Staff Contributory Private Medical Healthcare
- Increased holiday entitlement for long service
- Collaborative working environment in a multi-office organisation
Office Manager – London Office employer: Thomas Consulting Ltd
As an Office Manager in our London office, you will thrive in a collaborative and dynamic environment that prioritises employee growth and well-being. We offer a comprehensive benefits package, including a company pension scheme and increased holiday entitlement for long service, ensuring that our team feels valued and supported. Join us to play a pivotal role in enhancing operational efficiency while enjoying the unique advantages of working in one of the world's most vibrant cities.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager – London Office
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit in and contribute to their goals, especially in supporting the Directors and team efficiency.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your skills can help with logistical support and project management, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining our team.
We think you need these skills to ace Office Manager – London Office
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in logistical support, PA duties, and any relevant management skills. We want to see how you can help us maximise revenue and exceed client expectations!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our London office. Mention specific examples of how you've improved efficiency or managed projects in the past – we love a good story!
Showcase Your Communication Skills:As an Office Manager, communication is key. In your application, demonstrate your ability to liaise with clients and coordinate with teams. We’re looking for someone who can keep everything running smoothly, so let us know how you’ve done this before!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your details and get to know you better. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Thomas Consulting Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description, especially the logistical support aspects, and think about how your experience aligns with these duties.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational abilities. Prepare examples of how you've successfully managed multiple tasks or projects in the past, particularly in a busy office environment. This will demonstrate your capability to handle the demands of the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the London office faces. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
✨Familiarise Yourself with Relevant Software
Since the role requires knowledge of Microsoft Office 365 and MS Project Planner, brush up on these tools before your interview. Being able to discuss your proficiency with them will give you an edge and show that you're ready to hit the ground running.
