Recruitment and HR Assistant in City of London

Location: Office Based; Full-Time (NW10 7SF). Can be flexible / work around school hours if needed.

Role Context

Thomann-Hanry are facade experts carrying out all elements of façade restoration work without the need for scaffolding. Over the last decade, the company has grown significantly and continues to expand its portfolio of works.

Role Purpose

The Recruitment and HR Assistant will support the HR function by coordinating recruitment processes, assisting with onboarding, maintaining accurate employee records, and ensuring compliance with company and statutory requirements. This role is essential in helping the organisation attract high quality candidates, maintain up to date HR data, and deliver an efficient employee experience from recruitment through to onboarding.

Key Responsibilities

• Recruitment and Selection: Manage recruitment for multiple roles across the organisation. Screen applicants via CV review and initial telephone pre-screening. Provide Hiring Managers with clear and concise shortlists of suitable candidates. Support and coordinate the full interview process, including scheduling interviews, organising interview panels, preparing documentation, and sending interview confirmations. Assist in preparing job descriptions, adverts, and selection materials.
• Pre Employment Checks and Compliance: Complete all pre-employment background checks, including verification of training records, checking certificates and qualifications, reference checks (including validating referees, roles held, and suitability), and Right to Work documentation (passports, driving licences, visas, etc.). Ensure all statutory, compliance and role specific checks are completed before a job offer is fully confirmed. Follow up with candidates and external referees promptly to obtain all required information. Provide candidates with clear information on expectations, required documents, and onboarding timelines.
• HR Administration and Data Management: Assist in the migration and population of a new HR system, including inputting all existing employee data, uploading training records and certificates, recording qualification details, and ensuring all personal information is accurate and complete. Maintain secure digital and physical employee records in line with GDPR and internal policies. Support general HR administrative duties as required.
• Onboarding and New Starter Process: Review and improve the current onboarding process to ensure consistency, compliance, and a positive new starter experience. Create and maintain a comprehensive new starter checklist covering required documentation, mandatory training, induction materials, and site-specific requirements (as applicable). Prepare and issue new starter packs, ensuring all information is accurate and relevant. Collaborate closely with the Health and Safety Manager to review and confirm all Health and Safety requirements for each role, including mandatory training and refresher training, certifications required for specific roles, PPE requirements, and any additional role specific compliance obligations. Ensure that all Health and Safety requirements are incorporated into the onboarding process and completed before a new starter begins work. Verify that all compliance documentation (e.g. training certificates, Right to Work documents, references) is collected and validated before employment is confirmed. Coordinate with Managers and relevant departments to ensure smooth onboarding and induction.

This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing.

Essential Skills and Experience:

• Previous experience in HR or recruitment (preferred but not essential depending on level).
• Excellent organisational skills and ability to comprehend data.
• Great communication skills (both written and verbal) with a personable approach and a willingness to help people.
• A good knowledge of MS Excel and other MS packages.
• The ability to work autonomously and be able to develop efficient processes.
• Familiarity with HR systems and data entry processes (or willingness to learn).
• Understanding of GDPR and secure handling of personal information.
• Previous experience in an administrative role.

Company Benefits:

• 25 days annual leave
• 8 days Bank Holiday leave
• Minimum of 1 week Christmas closure
• Your birthday off!
• Group personal pension scheme with Scottish Widows and a 3% employer contribution
• Life Assurance Scheme
• Regular training