At a Glance
- Tasks: Coordinate interviews and enhance candidate experience in a fast-paced startup.
- Company: Join the innovative Frontier AI Lab in London.
- Benefits: Competitive salary, equity, flexible time off, and comprehensive health coverage.
- Other info: Dynamic startup environment with opportunities for growth and collaboration.
- Why this job: Be a key player in shaping recruitment processes and supporting leadership.
- Qualifications: Exceptional organisational skills and strong communication abilities required.
The predicted salary is between 40000 - 50000 € per year.
We're looking for a Recruiting Coordinator to sit at the intersection of recruiting, leadership support, and operations. You'll be the person who makes our clients' hiring machine run, owning end-to-end interview scheduling, delivering an exceptional candidate experience, and building the systems that keep a fast-scaling startup organised.
This isn't a back-office admin role. You'll be a trusted partner to our founders and leadership team, coordinating complex multi-stage interview loops across time zones with researchers, engineers, and senior leaders. You'll be close to the action every day.
What You'll Do- Own end-to-end interview scheduling across all open roles, coordinating multi-stage loops with founders, researchers, and engineering leaders across time zones.
- Be the primary point of contact for candidates from first touchpoint through offer; you own the experience.
- Manage and maintain our ATS (Ashby): candidate records, pipeline stages, bottleneck flagging, and data hygiene.
- Track recruiting metrics: time-to-fill, conversion rates, interviewer utilisation, scheduling turnaround and use them to improve how we operate.
- Coordinate onboarding logistics with Rippling, Checkr, and internal systems.
- Support employer branding — job postings, careers page content, and event logistics.
- Manage logistics for on-sites, recruiting events, and candidate travel.
- Find friction in the process and fix it before anyone asks.
- Flex into broader office operations and admin support as needed; this is a startup, and keeping the team running smoothly is part of the job.
- Relentlessly organised: you can juggle 20+ open roles without dropping a detail.
- Exceptional communicator: you represent our client to every candidate who walks through the door.
- High urgency and ownership in a competitive talent market; speed matters, and you treat every role as the most important.
- Comfortable with ambiguity; processes are still being built, and you'll help shape them.
- Data-minded, you track, spot patterns, and improve.
- Discreet and trustworthy; you'll handle sensitive compensation, equity, and organisational information daily.
- Adaptable and eager to help wherever the team needs you.
- Experience using AI tools (Claude, ChatGPT, etc.) to streamline workflows is a plus.
- Collaborative environment at our Palo Alto office.
- Base salary & Equity.
- Comprehensive medical, dental, and vision coverage.
- Onsite gym.
- Flexible time off.
- 401(k) with company match.
- Paid meals and snacks.
Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) | employer: This is Growth
At Frontier AI Lab, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work environment in the heart of London. Our commitment to employee growth is evident through our comprehensive benefits package, including flexible time off, competitive salaries, and opportunities to engage with cutting-edge AI tools. Join us to be part of a fast-scaling startup where your contributions directly impact our success and where every day brings new challenges and rewards.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) |
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, read up on their latest projects, and understand their values. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your pitch! You want to be able to clearly articulate why you're the perfect fit for the role. Focus on your organisational skills and how you've successfully managed multiple tasks in the past—this is key for a Senior Recruiting Operations Coordinator.
✨Tip Number 3
Don’t just wait for the interview to ask questions. Engage with the recruiters or hiring managers on LinkedIn. Show your enthusiasm and curiosity about the role and the company. It’s a great way to stand out and make a memorable impression.
✨Tip Number 4
After your interview, send a thank-you note! It’s a simple yet effective way to reinforce your interest in the position and remind them of your key strengths. Plus, it shows that you’re proactive and detail-oriented—qualities they’ll appreciate in a Senior Recruiting Operations Coordinator.
We think you need these skills to ace Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) |
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight how you've managed multiple tasks or roles simultaneously. We want to see that you can juggle responsibilities like a pro, just like you'll need to in this role!
Communicate Clearly:Make sure your written communication is top-notch. We’re looking for someone who can represent us well, so use clear and concise language to convey your experience and enthusiasm.
Be Data-Minded:If you've got experience tracking metrics or improving processes, shout about it! We love data-driven decision-making, so share examples of how you've used data to enhance operations in the past.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at This is Growth
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Senior Recruiting Operations Coordinator. Familiarise yourself with the key tasks like interview scheduling and candidate experience management. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple open positions, be ready to share examples of how you've successfully managed complex schedules or projects in the past. Use specific metrics or outcomes to demonstrate your ability to stay organised and efficient under pressure.
✨Communicate Like a Pro
As the primary point of contact for candidates, your communication skills are crucial. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with friends or using AI tools to refine your responses and ensure you come across as approachable and professional.
✨Be Data-Driven
The job description mentions tracking recruiting metrics, so be prepared to discuss how you've used data in previous roles. Bring examples of how you've identified patterns or improved processes based on data analysis. This will show that you're not just organised but also strategic in your approach.
