At a Glance
- Tasks: Coordinate interviews and enhance candidate experiences in a fast-paced startup.
- Company: Join the innovative Frontier AI Lab in London.
- Benefits: Competitive salary, equity, health coverage, flexible time off, and onsite gym.
- Other info: Dynamic startup environment with opportunities for growth and collaboration.
- Why this job: Be a key player in shaping recruitment processes and supporting leadership.
- Qualifications: Exceptional organisational skills and experience in managing multiple roles.
The predicted salary is between 50000 - 60000 € per year.
We're looking for a Recruiting Coordinator to sit at the intersection of recruiting, leadership support, and operations. You'll be the person who makes our clients' hiring machine run, owning end-to-end interview scheduling, delivering an exceptional candidate experience, and building the systems that keep a fast-scaling startup organised. This isn't a back-office admin role. You'll be a trusted partner to our founders and leadership team, coordinating complex multi-stage interview loops across time zones with researchers, engineers, and senior leaders. You'll be close to the action every day.
What You'll Do
- Own end-to-end interview scheduling across all open roles, coordinating multi-stage loops with founders, researchers, and engineering leaders across time zones.
- Be the primary point of contact for candidates from first touchpoint through offer; you own the experience.
- Manage and maintain our ATS (Ashby): candidate records, pipeline stages, bottleneck flagging, and data hygiene.
- Track recruiting metrics: time-to-fill, conversion rates, interviewer utilisation, scheduling turnaround and use them to improve how we operate.
- Coordinate onboarding logistics with Rippling, Checkr, and internal systems.
- Support employer branding — job postings, careers page content, and event logistics.
- Manage logistics for on-sites, recruiting events, and candidate travel.
- Find friction in the process and fix it before anyone asks.
- Flex into broader office operations and admin support as needed; this is a startup, and keeping the team running smoothly is part of the job.
Who You Are
- Relentlessly organised: you can juggle 20+ open roles without dropping a detail.
- Exceptional communicator: you represent our client to every candidate who walks through the door.
- High urgency and ownership in a competitive talent market; speed matters, and you treat every role as the most important.
- Comfortable with ambiguity; processes are still being built, and you'll help shape them.
- Data-minded, you track, spot patterns, and improve.
- Discreet and trustworthy; you'll handle sensitive compensation, equity, and organisational information daily.
- Adaptable and eager to help wherever the team needs you.
- Experience using AI tools (Claude, ChatGPT, etc.) to streamline workflows is a plus.
What We Offer
- Collaborative environment at our Palo Alto office.
- Base salary & Equity.
- Comprehensive medical, dental, and vision coverage.
- Onsite gym.
- Flexible time off.
- 401(k) with company match.
- Paid meals and snacks.
Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) | employer: This is Growth
At Frontier AI Lab, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work environment in the heart of London. Our team enjoys comprehensive benefits including medical coverage, flexible time off, and opportunities for professional growth, all while being integral to a fast-scaling startup that values innovation and employee contributions. Join us to be part of a culture that prioritises both individual and collective success, where your role as a Senior Recruiting Operations Coordinator will directly impact our hiring processes and overall organisational efficiency.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) |
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your interview skills with a friend or use mock interview tools. Focus on articulating your experience clearly and confidently, especially how it relates to the role of a Senior Recruiting Operations Coordinator.
✨Tip Number 3
Prepare questions to ask during the interview. This shows your enthusiasm and helps you gauge if the company is the right fit for you. Think about what you want to know regarding their recruiting processes and team dynamics.
✨Tip Number 4
After the interview, send a thank-you email to express your appreciation for the opportunity. Mention something specific from the conversation to make it personal. It’s a great way to stand out and reinforce your interest in the position.
We think you need these skills to ace Senior Recruiting Operations Coordinator | Frontier AI Lab | London (In-Office) |
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight how you've managed multiple tasks or roles simultaneously. We want to see that you can juggle responsibilities like a pro, just like you'll need to in this role!
Communicate Clearly:Make sure your written communication is top-notch. This role involves being the primary point of contact for candidates, so we need to know you can represent us well from the get-go.
Be Data-Minded:Mention any experience you have with tracking metrics or using data to improve processes. We love candidates who can spot patterns and help us streamline our operations!
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves.
How to prepare for a job interview at This is Growth
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Focus on the key responsibilities like end-to-end interview scheduling and managing candidate experiences. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple open roles, be ready to discuss your organisational strategies. Prepare examples of how you've successfully managed complex schedules or improved processes in previous positions. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
As a primary point of contact for candidates, your communication skills are crucial. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their communication style and expectations.
✨Be Data-Driven
Since tracking recruiting metrics is part of the job, come prepared with examples of how you've used data to improve processes in the past. Whether it’s time-to-fill or conversion rates, showing that you can analyse and act on data will set you apart from other candidates.
