At a Glance
- Tasks: Coordinate interviews, enhance candidate experience, and streamline recruiting processes in a fast-paced startup.
- Company: Join Frontier AI Lab, a dynamic tech startup in London with a collaborative culture.
- Benefits: Competitive salary, equity, comprehensive health coverage, flexible time off, and onsite gym.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Be at the heart of recruitment, shaping processes and making a real impact on talent acquisition.
- Qualifications: Exceptional organisational skills, strong communication, and experience with AI tools preferred.
The predicted salary is between 85000 - 85000 € per year.
We're looking for a Recruiting Coordinator to sit at the intersection of recruiting, leadership support, and operations. You'll be the person who makes our clients' hiring machine run, owning end-to-end interview scheduling, delivering an exceptional candidate experience, and building the systems that keep a fast-scaling startup organised. This isn't a back-office admin role. You'll be a trusted partner to our founders and leadership team, coordinating complex multi-stage interview loops across time zones with researchers, engineers, and senior leaders. You'll be close to the action every day.
What You'll Do
- Own end-to-end interview scheduling across all open roles, coordinating multi-stage loops with founders, researchers, and engineering leaders across time zones.
- Be the primary point of contact for candidates from first touchpoint through offer; you own the experience.
- Manage and maintain our ATS (Ashby): candidate records, pipeline stages, bottleneck flagging, and data hygiene.
- Track recruiting metrics: time-to-fill, conversion rates, interviewer utilisation, scheduling turnaround and use them to improve how we operate.
- Coordinate onboarding logistics with Rippling, Checkr, and internal systems.
- Support employer branding — job postings, careers page content, and event logistics.
- Manage logistics for on-sites, recruiting events, and candidate travel.
- Find friction in the process and fix it before anyone asks.
- Flex into broader office operations and admin support as needed; this is a startup, and keeping the team running smoothly is part of the job.
Who You Are
- Relentlessly organised: you can juggle 20+ open roles without dropping a detail.
- Exceptional communicator: you represent our client to every candidate who walks through the door.
- High urgency and ownership in a competitive talent market; speed matters, and you treat every role as the most important.
- Comfortable with ambiguity; processes are still being built, and you'll help shape them.
- Data-minded; you track, spot patterns, and improve.
- Discreet and trustworthy; you'll handle sensitive compensation, equity, and organisational information daily.
- Adaptable and eager to help wherever the team needs you.
- Experience using AI tools (Claude, ChatGPT, etc.) to streamline workflows is a plus.
What We Offer
- Collaborative environment at our Palo Alto office.
- Base salary & Equity.
- Comprehensive medical, dental, and vision coverage.
- Onsite gym.
- Flexible time off.
- 401(k) with company match.
- Paid meals and snacks.
Senior Recruiting Operations Coordinator | Frontier AI Lab | £85k base plus Equity | London (In-Office) | employer: This is Growth
At Frontier AI Lab, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work culture in the heart of London. As a Senior Recruiting Operations Coordinator, you'll not only play a pivotal role in shaping our hiring processes but also enjoy comprehensive benefits including equity, flexible time off, and a supportive environment that encourages professional growth and innovation. Join us to be part of a fast-scaling startup where your contributions directly impact our success and where every day brings new opportunities to learn and excel.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Recruiting Operations Coordinator | Frontier AI Lab | £85k base plus Equity | London (In-Office) |
✨Tip Number 1
Get to know the company inside out! Research Frontier AI Lab, their culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to recruiting operations. Think about how you would handle scheduling challenges or improve candidate experiences, as these are key in this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Frontier AI Lab.
We think you need these skills to ace Senior Recruiting Operations Coordinator | Frontier AI Lab | £85k base plus Equity | London (In-Office) |
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight how you've managed multiple tasks or roles simultaneously. We want to see that you can juggle responsibilities like a pro, just like you'll be doing in this role!
Communicate Clearly:Make sure your written communication is top-notch. This role is all about being the primary point of contact for candidates, so we need to see that you can convey information clearly and effectively.
Be Data-Minded:Mention any experience you have with tracking metrics or using data to improve processes. We love candidates who can spot patterns and suggest improvements, so don’t hold back on showcasing your analytical skills!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you're keen to join our team!
How to prepare for a job interview at This is Growth
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Focus on the key responsibilities like end-to-end interview scheduling and managing candidate experiences. This will help you tailor your answers to show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Senior Recruiting Operations Coordinator, being organised is crucial. Prepare examples of how you've successfully managed multiple roles or complex scheduling in the past. Use specific metrics to demonstrate your efficiency, like time-to-fill or interviewer utilisation rates.
✨Communicate Clearly and Confidently
Exceptional communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked to explain how you would handle a challenging candidate situation, so think through your responses and keep them concise yet informative.
✨Be Data-Minded
Since the role involves tracking recruiting metrics, come prepared to discuss how you've used data in previous positions. Think about how you’ve identified patterns or improved processes based on data insights. This will show that you can contribute to their operations effectively.
