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- Tasks: Support the CEO by managing their diary, communications, and logistics with precision.
- Company: This is Beyond creates extraordinary experiences, transforming industries into vibrant communities.
- Benefits: Enjoy hybrid working, health coverage, learning opportunities, and a 4-day work week.
- Why this job: Join a fast-paced environment where you can learn, grow, and make a real impact.
- Qualifications: A Bachelor's degree and strong communication skills are essential; experience in admin roles is a plus.
- Other info: This is a 12-month maternity cover role with potential for long-term opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Personal Assistant to CEO – 1-Year FTC (Maternity Cover)
At This is Beyond, we build worlds, not just events. We’re a global force of creative doers, obsessive detail-lovers, and standard-raisers who transform industries into communities — one extraordinary experience at a time. Right now, we’re looking for a Personal Assistant to support our CEO — someone whip-smart, organised, and proactive, who can help unlock focus, flow, and efficiency at the very top of the business. This is a 12-month maternity cover role, but for the right person with the right attitude, there may be a longer-term home here at This is Beyond.
The role:
We are seeking a PA to support the CEO of the company. You will have a sharp eye for detail, a calm approach under pressure, and a sixth sense for what needs to happen before it’s asked for. You might have experience as a PA, EA, team assistant, coordinator, or in a fast-paced role where keeping things running smoothly meant you were in your element. It is vital that you know how to communicate clearly, feel comfortable managing multiple moving parts, and feel confident to support someone senior with confidence and discretion. Most importantly: you\’ll bring initiative, professionalism, and a brilliant attitude.
This is the ideal role for someone who wants to learn, grow, and be part of something that moves fast and makes an impact. Although experience working in a high-performing, fast-paced environment (e.g. events, creative, hospitality, or start-ups) environment is ideal, we are open to candidates at the earlier stages of their career who can demonstrably show they enjoy getting things done, solving problems, and supporting others to succeed.
What You’ll Do:
Be the Organiser-in-Chief
- Own and manage the CEO’s diary — prioritising meetings, protecting time, and keeping the day flowing
- Monitor inboxes, flag priorities, and help the CEO stay responsive and clear
- Book travel, accommodation, and logistics with precision and foresight
- Support with personal admin and ad hoc requests that help the CEO maintain focus
Handle Communications with Care & Clarity
- Act as the first point of contact for the CEO — representing the company with professionalism and warmth
- Draft clear, concise communications to clients, stakeholders, and team members
- Maintain absolute confidentiality and discretion at all times
Keep the Ship Running Smoothly
- Process expenses and receipts accurately and on time
- Prepare meeting agendas, take minutes where needed, and follow up on actions
- Maintain digital and physical filing systems with order and ease
Be a Thoughtful, Trusted Support
- Be a sounding board and partner to the CEO — helping them think, prioritise and protect their time
- Spot opportunities to improve processes and make smarter use of everyone’s time
- Help coordinate leadership meetings, company updates, and events with care and energy
What You’ll Need
- Transferable experience in an administrative, organisational, or coordination role
- Bachelor\’s Degree
- Excellent communication skills — written and verbal
- Strong emotional intelligence and professional judgement
- Confidence managing diaries, logistics, and competing priorities
- High attention to detail and the ability to stay calm under pressure
- A proactive, positive approach and willingness to learn
- Discretion and trustworthiness when handling sensitive information
- Comfort using digital tools like Google Suite/ Microsoft, calendars, and expense systems
Benefits: Enjoy a range of benefits, including: Hybrid working arrangement, Health Cash Plan/BUPA coverage, Ongoing Learning & Development opportunities, Bonus Earning Potential, Social Events & Travel Opportunities
Position Type: 1 Year FTC, with a 4-day working week. Our hybrid model includes 3 days in the office (located in Shepherd\’s Bush), 1 day working from home, and every Friday as a non-working day as standard.
Diversity & Inclusion: At This is Beyond, we\’re dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on factors such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
How to Apply: Ready to join our team? Explore all our available career opportunities and apply by visiting our careers site at careers.thisisbeyond.com. Connect with our network and discover how you can contribute to our exciting journey!
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Personal Assistant Management · London · employer: This is Beyond, Ltd.
Contact Detail:
This is Beyond, Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant Management · London ·
✨Tip Number 1
Familiarise yourself with the company culture at This is Beyond. Understanding their creative and detail-oriented approach will help you align your responses during interviews and demonstrate that you're a good fit for their dynamic environment.
✨Tip Number 2
Prepare to discuss specific examples from your past experiences where you've successfully managed multiple priorities or supported senior leaders. This will showcase your organisational skills and ability to thrive under pressure, which are crucial for the Personal Assistant role.
✨Tip Number 3
Highlight your proficiency with digital tools like Google Suite and Microsoft applications. Being able to demonstrate your comfort with these tools can set you apart, as they are essential for managing the CEO's diary and communications effectively.
✨Tip Number 4
Showcase your emotional intelligence and communication skills during the interview process. Be prepared to discuss how you've handled sensitive information and maintained confidentiality in previous roles, as this is vital for supporting a senior executive.
We think you need these skills to ace Personal Assistant Management · London ·
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the role of a Personal Assistant. Emphasise your organisational skills, attention to detail, and any previous experience in fast-paced environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and enthusiasm for the role. Mention specific examples of how you've successfully managed multiple tasks or supported senior staff in the past.
Highlight Communication Skills: Since excellent communication is key for this role, provide examples in your application that demonstrate your written and verbal communication abilities. This could include drafting emails, managing stakeholder communications, or taking meeting minutes.
Show Initiative and Proactivity: In your application, illustrate instances where you took the initiative to improve processes or solve problems. This will show that you possess the proactive attitude they are looking for.
How to prepare for a job interview at This is Beyond, Ltd.
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage the CEO's diary and keep things running smoothly is crucial. Prepare examples of how you've successfully organised schedules or managed multiple tasks in previous roles to demonstrate your skills.
✨Communicate with Clarity
Since you'll be acting as the first point of contact for the CEO, it's essential to convey your communication skills during the interview. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you handle communications with professionalism.
✨Demonstrate Discretion and Trustworthiness
Handling sensitive information is a key part of this role. Be prepared to discuss situations where you've maintained confidentiality and exercised good judgement, showcasing your reliability and integrity.
✨Exhibit a Proactive Attitude
The ideal candidate will bring initiative and a positive approach. Share examples of how you've taken the lead on projects or identified opportunities for improvement in past roles, highlighting your proactive nature and willingness to learn.
