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For Companies At a Glance
- Tasks: Provide top-notch support to executives, manage diaries, and coordinate travel arrangements.
- Company: Join an independent charity making a real difference in the community.
- Benefits: Enjoy hybrid working with at least 3 days in the London office and flexible hours.
- Why this job: Gain valuable experience in a dynamic environment while supporting impactful leadership.
- Qualifications: Experience as an EA, strong IT skills, and proficiency in MS Office required.
- Other info: Immediate start available; applications from all backgrounds encouraged.
The predicted salary is between 36000 - 60000 £ per year.
We are recruiting for an Executive Assistant on a FTC for 9 months for an independent charity. You will be providing high quality professional executive, secretariat and administrative support to the Chair of the Board, Chief Executive and Chief Officers. Looking for someone who can start immediately. Hybrid working min 3 days in their London office.
The Role
- Comprehensive and high-quality support to the Chief Executive and other Chief Officers, including but not limited to:
- Diary management
- Document formatting
- Travel and accommodation arrangements
The Candidate
- Experienced as an EA to Director, CE and CO levels
- Experience of managing senior diaries
- Demonstrable experience of working with MS Office
- Experience in minute and note taking
- Demonstrable administrative and organisational skills
- Strong IT skills
- Ability to use online meeting systems, including MS Teams and Zoom
IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you haven't been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future. We apologise that we cannot contact everybody in person but thank you in advance for your interest. Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.
Executive Assistant - FTC 9 months employer: Third Solutions
Contact Detail:
Third Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - FTC 9 months
✨Tip Number 1
Familiarise yourself with the charity sector and the specific challenges faced by independent charities. This knowledge will help you demonstrate your understanding of the role and how you can contribute effectively during interviews.
✨Tip Number 2
Highlight your experience in diary management and administrative support in your conversations. Be ready to share specific examples of how you've successfully managed complex schedules for senior executives in the past.
✨Tip Number 3
Prepare to discuss your proficiency with MS Office and online meeting systems like MS Teams and Zoom. Consider demonstrating your skills through practical examples or scenarios that showcase your ability to use these tools effectively.
✨Tip Number 4
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the expectations and nuances of the position, which can help you tailor your approach when applying and interviewing.
We think you need these skills to ace Executive Assistant - FTC 9 months
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly your skills in diary management, document formatting, and administrative support. Use specific examples that demonstrate your ability to manage senior diaries and support high-level executives.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Emphasise your experience with MS Office, minute taking, and your organisational skills. Show enthusiasm for the charity's mission and explain why you are a good fit for the position.
Highlight Relevant Experience: In your application, clearly outline your previous roles that relate to the job description. Mention any experience you have in governance support or financial processes, as these are important aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Third Solutions
✨Showcase Your Diary Management Skills
As an Executive Assistant, diary management is crucial. Be prepared to discuss your experience in managing complex schedules and how you prioritise tasks to avoid conflicts. Share specific examples of how you've successfully handled last-minute changes.
✨Demonstrate Your IT Proficiency
Since the role requires strong IT skills, make sure to highlight your experience with MS Office and online meeting systems like MS Teams and Zoom. You might even want to mention any advanced features you’re familiar with that could enhance productivity.
✨Prepare for Governance Support Questions
The role involves providing governance administrative support. Brush up on your understanding of governance processes and be ready to discuss how you've contributed to similar functions in past roles. This will show your readiness to support the Governance Team effectively.
✨Exhibit Strong Organisational Skills
Organisational skills are key for this position. Prepare to give examples of how you've managed multiple projects or tasks simultaneously. Discuss any tools or methods you use to stay organised and ensure deadlines are met.
