We're looking for an exceptional Portfolio Bookkeeper to join our growing team at Third FD
We're a small, ambitious boutique finance firm working with charities and purpose-led organisations. We build strong relationships with clients, work as an extension of their teams and provide exceptional financial support.
We're approachable and collaborative, with high standards and a strong commitment to our clients. We work hard, take pride in doing things properly and support one another with good humor.
We're looking for an experienced bookkeeper who takes ownership, builds good relationships and delivers consistently accurate work. You'll be confident managing multiple clients, comfortable working independently and happy contributing to a close-knit team.
You’ll work alongside our Finance Managers and Operations Manager, taking responsibility for day-to-day bookkeeping across a portfolio of clients and acting as a regular point of contact for their finance queries.
The role is remote with flexibility around client and team needs with quarterly in person catch ups in Wiltshire. As we grow, there will be opportunities to develop your skills and responsibilities.
About Third FD
Approaching our fifth birthday, Third FD began as a fractional Finance Director business and has developed into a firm providing everything from bookkeeping and management accounts to complete outsourced finance functions.
Our clients range from smaller charities seeking dependable day-to-day support to established purpose-led organisations needing an integrated finance team. That variety brings interesting work, different challenges and opportunities to learn.
We're expanding our team and strengthening our systems to support the next stage of growth, while retaining the personal approach and quality of service on which the business has been built.
Key Responsibilities
- Manage day-to-day bookkeeping across a portfolio of clients in Xero, including purchase and sales ledgers, transaction processing and reconciliations.
- Process invoices and supporting documentation using tools such as Dext, Hubdoc and ApprovalMax.
- Manage client finance inboxes, obtain missing information and resolve routine finance queries directly with clients.
- Maintain accurate bank, balance sheet and control account reconciliations, including payroll-related balances.
- Complete month-end bookkeeping procedures, ensuring reconciled accounts and supporting schedules are ready for Finance Manager review.
- Prepare VAT returns and apply appropriate VAT treatment, subject to established review procedures.
- Prepare payment runs using Telleroo and client banking platforms, following established approval controls.
- Maintain sound financial controls, clear audit trails and accurate accounting records.
- Support client onboarding and implementation of new systems and processes.
- Work closely with Finance Managers and the wider team, managing deadlines and suggesting practical improvements to efficiency and service quality.
Experience & Qualifications
- AAT Level 3 or above, or equivalent demonstrable experience.
- At least three years’ bookkeeping experience, including managing multiple clients in an accountancy practice or outsourced finance environment.
- Strong Xero experience and excellent Excel skills (Pivot Tables, XLOOKUP, SUMIFS for eg).
- Experience preparing VAT returns and reconciling balance sheet and control accounts.
- Experience working with charities or not-for-profit organisations.
- Experience with Dext, Hubdoc, ApprovalMax, Telleroo or similar platforms.
Skills & Attributes
- Excellent attention to detail and commitment to accurate, timely work.
- Organised and able to manage competing deadlines across multiple clients.
- Clear, approachable communicator who is confident dealing directly with clients.
- Builds positive relationships and works constructively with colleagues.
- Takes ownership, follows issues through and knows when to seek input.
- Identifies problems early and looks for sensible ways to improve processes.
- A “continuous improvement” attitude and approach to systems and processes.
What We Offer
- Salary of £30,000–£34,000 depending on experience.
- 25 days’ annual leave plus bank holidays.
- Full-time remote working, with flexibility subject to client and team requirements.
- Quarterly in-person team get-togethers in Wiltshire.
- Opportunities to develop as the firm grows.
Working Arrangements
Full-time, Monday to Friday. You will need to manage your own workload and client deadlines, with support from the Finance Managers and wider team.
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