Notary Assistant in Orpington

A reputable and well-established law firm is seeking a Notary Assistant to join its busy and successful Notary team on a 12-month maternity cover contract .

This role would suit an experienced legal secretary or administrator who enjoys client contact, is highly organised, and has excellent attention to detail. Previous exposure to notarial work is advantageous but not essential, as training will be provided.

The Role:You will provide high-quality administrative and client support to the Notary team, assisting with specific stages of the notarial process and ensuring all work is accurately recorded and progressed.

Key Responsibilities Include

Supporting the Notary Clerk with administrative duties and record keeping

Ensuring notarial work is methodically documented and compliant

Taking client instructions and responding promptly via telephone and email

Organising documentation and assisting with document production

Undertaking research as directed

Liaising with clients, legal representatives, and professional bodies

Assisting at client meetings when required

Preparing bills and processing payments

About You:You will be a confident and professional individual with experience in a legal support role and a strong client‐focused approach.

You Will Ideally Have

Previous experience as a legal secretary or administrator

Experience within a law firm or professional services environment

Excellent organisational skills and attention to detail

Strong written and verbal communication skills

A methodical and reliable approach to work

A positive attitude and the ability to work well as part of a team

Some knowledge of the notary process (desirable but not essential)

The Team:You will be joining a collaborative Notary team specialising in the authentication and certification of documents for use overseas. The team works closely with other specialist departments within the firm and operates a partner‐led, supportive structure that encourages teamwork and development.

Whats On Offer

A varied and interesting role within a specialist Notary team

Supportive, professional working environment

Exposure to international document work and high‐quality client matters

Fixed‐term opportunity within an established firm

If you are a detail‐oriented legal administrator looking for a varied and client‐facing role within a supportive team, we encourage you to apply.

#J-18808-Ljbffr