At a Glance
- Tasks: Coordinate exciting events and manage orders in a dynamic team environment.
- Company: Join an award-winning ecommerce/events business based in Aylesbury.
- Benefits: Enjoy a competitive salary, hybrid working, and potential for permanent role.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Be part of a diverse role with hands-on experience and real impact.
- Qualifications: Strong admin skills, excellent communication, and a can-do attitude.
The predicted salary is between 28000 - 30000 £ per year.
I'm now recruiting for a newly created role within an events and orders team for a national and award-winning ecommerce/events business based in Aylesbury. The position we are adding to the team is an Events Coordinator, which will initially be an 8-month Fixed Term Contract, with a view to embedding someone into the new role and securing it as a longer term, permanent fixture in the team.
In this position you will be working as part of a tight-knit team of four people, working across multiple teams and getting involved in all sorts of administration, booking, coordination and supporting on a number of other projects. This is an extremely diverse role: some days will be fully desk-based, processing new orders and setting up new events, while other days you may find yourself down in the warehouse helping and coordinating things because of a last-minute amendment to an order or event.
We are looking for someone with strong administration experience, excellent communication skills, customer service skills and great problem-solving ability. In this role, you would be working a basic Monday to Friday, 9am to 5pm, with hybrid working available once a week after probation and some shared weekend emergency phone cover. The role is paying a salary of £28,000 for the right person, with the possibility of higher pay if you tick all the boxes and more. The role is based in our Aylesbury offices, so ideally you will be a driver or able to commute easily to offices near Aston Clinton.
What does the day‑to‑day look like?
- Coordination
- Handling day‑to‑day orders
- Proactively taking calls and handling client emails in a timely and professional manner
- Arranging deliveries and collections via drivers and planning drivers’ routes and costings for each job daily
- Maintaining and updating the online ordering system for stock control and condition of equipment/weights/sizes/pictures/locations/barcodes
- Proactively taking internal and external calls and handling emails for clients
- Keeping within client budgets
- Producing H&S reports, risk assessments and method statements
- Completing monthly stock reports for all customers when required
- Ensuring all costs are completed within the deadline across all reporting tools for the finance team within the deadline period
- Communications
- Liaising with the warehouse management team and warehouse operatives to ensure orders are met
- Booking and liaising with drivers, external crew and suppliers when required
- Ensuring all documentation and information is passed on to ensure smooth execution of the task, job or event
- Providing advice, support and guidance to the administrators and other account managers within the team as needed
- Working with the whole team to ensure that all daily tasks within the office are met in a timely and efficient manner
What do we need from you?
- Ability to commute daily to Aston Clinton from the Aylesbury offices
- Experience in administration and any events, coordination or scheduling work is a huge bonus
- A can‑do attitude and the willingness to work in a diverse role that involves moving between the desk, projects across teams and the warehouse when necessary
Events Coordinator employer: Think Specialist Recruitment
Join a dynamic and supportive team as a Facilities Administrator in Hemel Hempstead, where you will play a crucial role in coordinating essential maintenance activities for a prestigious client. The company fosters a collaborative work culture that prioritises teamwork and integrity, offering ample opportunities for professional growth and development. With a competitive salary and annual bonus, this position is perfect for those who thrive in a fast-paced environment and are eager to contribute to meaningful projects.
Contact Details:
Think Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend local meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with hiring managers or recruiters, be ready to share specific examples of how you've tackled challenges in previous roles. This will help them see you as the perfect fit for the Events Coordinator position.
✨Tip Number 3
Be proactive! If you find a role that excites you, don’t just wait for the application process to open. Reach out directly to the company through our website, express your interest, and ask about upcoming opportunities. It shows initiative and enthusiasm!
✨Tip Number 4
Prepare for interviews by researching the company and its events. Familiarise yourself with their past projects and think about how your skills can contribute to their success. This will help you stand out and demonstrate your genuine interest in the role.
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Events Coordinator role. Highlight any admin or events experience you have, and don’t forget to showcase your problem-solving abilities!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your communication skills and how you can handle diverse tasks, just like we do at StudySmarter.
Show Off Your Can-Do Attitude:We love a positive attitude! In your application, share examples of how you've tackled challenges in previous roles. This will show us that you're ready to jump into the diverse tasks this job entails.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Think Specialist Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Events Coordinator role. Familiarise yourself with the key responsibilities like handling orders, coordinating events, and liaising with various teams. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Communication Skills
Since excellent communication is a must for this role, prepare examples of how you've effectively communicated in past jobs. Think about times when you handled client emails or coordinated with team members to solve problems. Be ready to discuss these experiences during the interview.
✨Demonstrate Your Problem-Solving Ability
The job requires strong problem-solving skills, so come prepared with specific examples of challenges you've faced in previous roles. Explain how you approached these issues and what the outcomes were. This will show that you're capable of thinking on your feet, especially in a fast-paced environment.
✨Be Ready for a Diverse Role
This position involves a mix of desk work and hands-on tasks, so express your willingness to adapt. Share experiences where you've successfully juggled multiple responsibilities or switched between different types of work. Highlighting your flexibility will resonate well with the interviewers.
