At a Glance
- Tasks: Provide admin support to ensure smooth building operations and tenant relations.
- Company: Join Think Ahead Property Company, a charity dedicated to supporting stroke survivors.
- Benefits: Gain valuable experience in property management while making a difference.
- Other info: Opportunity for personal growth and professional development in a supportive environment.
- Why this job: Be part of a team that positively impacts the lives of others.
- Qualifications: Experience in building management and strong organisational skills required.
The predicted salary is between 30000 - 42000 £ per year.
Who are we: Think Ahead Property Company is the property arm of Think Ahead, a charity supporting stroke survivors and carers.
Purpose of the Job: To provide comprehensive administrative support to the Charity Executive manager and building caretaker, to support with communication with tenants. We are looking for a candidate who has previous experience and understanding in building management, contractors, sourcing quotes and marketing. We will be unable to shortlist without this relevant skill set.
- Assist with property marketing and viewings.
- Supporting with sourcing referencing for prospective tenants.
- Assist the manager with lease preparation.
- Monitoring of tenancy agreement date to ensure validity.
- Support with tenant relationships, addressing and resolving day-to-day issues promptly i.e. arranging maintenance and repairs via contractors.
- Assist the caretaker with tenancy inspections and end of tenancy arrangements and processes.
- Monitor and manage rental income and tenant arrears, working closely with the executive manager to action any outstanding invoices.
- Supporting with sourcing quotes.
- Prepare papers and present financial updates and investment cases for property-related investment decisions and major works to the Board.
- Provide financial records, information and projections to Executive Manager for forward business planning.
What will you bring to the role:
- A strong organisational approach while being understanding of the needs of the building, tenants and service users.
- To be confident and experienced in administration and able to support senior management with day-to-day duties.
- You’ll play a key role in ensuring smooth running of daily building operations alongside the executive manager and building caretaker.
- Maintain an organised filing system and records.
- Prepare letters, reports and general correspondence including documenting meeting minutes.
- Organising room booking and room preparation for external organisations.
- Any other tasks commensurate with experience to support Think Ahead Team to provide a robust offer to all tenants.
- Attend all necessary training offered by Think Ahead or other partner agencies.
Skills and experience:
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Ability to manage time and workload efficiently.
- Skilled in multitasking and prioritising to meet deadlines.
- Excellent verbal and written communication skills.
- Professional and polite telephone manner.
- Active listening skills to understand instructions and take notes.
- Ability to build relationships and work well within a small team.
- Proficiency in office software such as the Microsoft Office Suite (Word, Excel, PowerPoint).
- Problem solving abilities.
- To understand funding on a charity (desirable).
Successful candidate will be asked to complete an application to DBS.
Building Administrator in London employer: Think ahead stroke
Think Ahead Property Company is an exceptional employer that prioritises the well-being of its employees while making a meaningful impact in the community. With a supportive work culture that values collaboration and professional growth, employees are encouraged to develop their skills through training opportunities and hands-on experience in property management. Located in a vibrant area, the company offers a unique chance to contribute to the lives of stroke survivors and their carers, making every day at work rewarding and fulfilling.
StudySmarter Expert Advice🤫
We think this is how you could land Building Administrator in London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Think ahead stroke.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Think ahead stroke? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Think ahead stroke's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Building Administrator in London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Building Administrator role at Think ahead stroke, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Think ahead stroke
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Think ahead stroke operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Think ahead stroke. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Think ahead stroke.
