At a Glance
- Tasks: Manage site payments for clinical studies and ensure accurate financial tracking.
- Company: Join Theradex Oncology, a leader in cancer research with over 40 years of experience.
- Benefits: Flexible freelance role with the opportunity to work from home across multiple countries.
- Other info: Dynamic team environment with opportunities for professional growth and development.
- Why this job: Make a real impact in cancer therapy development while gaining valuable experience.
- Qualifications: Degree in Life Sciences or Finance and 2+ years in a related field required.
The predicted salary is between 49941 - 61039 £ per year.
Who We Are
Celebrating 40+ years!
Theradex Oncology is a full-service CRO specializing in oncology.
The company manages global oncology trials and programs.
The company was founded in 1982 working with the National Cancer Institute, which led to its expansion to working with industry sponsors developing cancer therapeutics.
As a service-based company we support both domestic and international sponsors in the conduct of both early and late phase trials.
What You'll Do
As part of Theradex Oncology, you will have the opportunity to work with one of the largest professional teams focused solely on the development of cancer therapies.
Cancer research continues to evolve as new therapies and therapeutic approaches are discovered, as part of the team you will work to support our sponsors in the development of these therapies.
Theradex Oncology is an environment for highly motivated individuals who want to make a difference.
We are hiring a Full time, Site Payment Analyst (Freelance/Temporary Contractor) either based in UK, Spain or Bulgaria on a 6- 12 months contract (Home Based).
The Site Payment Analyst will be responsible for the administration, tracking and reconciliation of investigator site payments across assigned clinical studies.
The role supports study teams by ensuring site invoices are accurately reviewed, logged, tracked and processed in accordance with Clinical Trial Agreements, study budgets and company procedures.
The Site Payment Associate acts as the primary coordinator for site payment administration and maintains accurate payment records to support financial oversight, reporting and study reconciliation activities.
The primary responsibilities of this position include, but are not limited to, the following:
- Site Payment Administration
- Receive, review and log investigator site invoices and payment requests.
- Verify invoices against executed Clinical Trial Agreements, approved budgets and study payment schedules.
- Maintain accurate records of invoices received, approved, paid and outstanding.
- Track payment status and ensure payment requests are progressed in accordance with study timelines.
- Follow up with investigator sites regarding missing, incomplete or duplicate invoices.
- Support the resolution of invoice queries and payment discrepancies.
- Payment Tracking and Reconciliation
- Maintain study-specific payment trackers and payment logs.
- Record invoice numbers, payment references and payment status.
- Reconcile invoiced amounts against study activity, contractual obligations and payment records.
- Assist with the identification of overpayments, underpayments and duplicate billings.
- Support study close-out payment reconciliation activities.
- Study and Financial Support
- Review study reports, EDC data and supporting documentation to confirm invoiced activities where required.
- Assist with tracking site startup fees and recurring site costs.
- Generate payment status reports for study teams and management.
- Support accrual tracking and financial reporting activities as required.
- Stakeholder Communication
- Act as a point of contact for investigator sites regarding payment-related queries.
Liaise with Clinical Research Associates, Project Managers, Contracts and Finance teams to resolve payment issues.
- Escalate complex payment discrepancies, contractual issues or financial risks to management.
- Compliance and Quality
- Ensure payment documentation is complete, accurate and audit ready.
- Follow company SOPs, study-specific procedures and applicable regulatory requirements.
- Participate in quality reviews and process improvement initiatives related to site payment administration.
- What You Need
Qualifications and Experience
Essential
- Degree or equivalent experience in Life Sciences, Business Administration, Finance or a related discipline.
- 2+ years prior relevant experience in a CRO, pharmaceutical/drug R&D environment, laboratory/clinical supply vendors, imaging vendors or hospital/pharmacy systems. (Required)
- Understanding of Clinical Trial Agreements and site budgets.(Required)
- Familiarity with CTMS, EDC systems or financial management tools.(Required)
- Electronic data capture (EDC) systems.(Required)
- Prior grant payment system experience required - Greenphire /Medidata or similar clinical trial site payment platform.
- Preferred
- Previous administrative experience within clinical research, finance or project support.
- Experience reviewing invoices or supporting financial reconciliation activities.
- Experience working with spreadsheets and data tracking tools.
- Excellent written and verbal communication skills.
- Familiarity with Power Bi, Power Automate, Power Apps
- Key Competencies
- Strong attention to detail.
- Excellent organisational and time management skills.
- Ability to manage multiple priorities and deadlines.
- Analytical and problem-solving mindset.
- Strong customer service and stakeholder management skills.
- Ability to work independently and as part of a global team.
- This job does not offer company sponsorship
Theradex is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment.
Site Payment Analyst (Freelance/Temporary Contractor) employer: Theradex Oncology
Theradex Oncology is an exceptional employer, offering a supportive and friendly work culture that prioritises the well-being of its employees. With a strong focus on professional development, the company provides one of the best structured training programmes in the industry, ensuring that new associates are well-equipped to contribute to meaningful cancer research. Located conveniently near Gatwick Airport and London, employees benefit from excellent transport links while being part of a dedicated team committed to making a difference in oncology.
StudySmarter Expert Advice🤫
We think this is how you could land Site Payment Analyst (Freelance/Temporary Contractor)
✨Get Familiar with Temporary Roles in Pharma
Temporary positions in the pharmaceutical industry often arise during specific periods, like product launches or seasonal hiring sprints. Keep an eye on timelines and be proactive in reaching out to companies, especially around these busy times!
✨Join Pharma Networking Events
Participate in local and virtual pharmaceutical networking events or job fairs. This is a fantastic way to get in front of hiring managers and learn more about temporary opportunities directly from those in the know.
✨Leverage Your University Career Services
If you’re a student or recent grad, tap into your university’s career services which often have specific connections to pharma companies looking to fill temporary roles. They might even have exclusive internship programmes that lead to temp jobs!
✨Be Visible Online and Offline
Utilise platforms like LinkedIn to share your interests in temporary roles and connect with industry professionals. Plus, consider writing about relevant pharmaceutical topics to showcase your knowledge and enthusiasm—this can help you stand out to hiring companies like Theradex Oncology.
We think you need these skills to ace Site Payment Analyst (Freelance/Temporary Contractor)
Some tips for your application 🫡
Highlight Your Relevant Experience:In the pharmaceutical industry, it's crucial to showcase any relevant experience you have, whether it's internships, lab work, or coursework. Let’s emphasise your familiarity with drug development processes and any hands-on experience you've had with lab equipment or clinical trials in your CV.
Mention Certifications and Training:If you’ve got any certifications relevant to pharmaceuticals, like Good Clinical Practice (GCP) or a certification in pharmacovigilance, make sure to include them. These show your commitment to the field and can make a positive impact on your application for a temporary role at Theradex Oncology.
Show Your Flexibility and Availability:Temporary positions often require immediate availability and flexibility in working hours. In your cover letter, make it clear when you can start and your ability to adapt to changing schedules, as this is key to a successful application.
Express Your Learning Goals:Since this is a temporary role, we suggest discussing what you hope to learn or gain from the experience at Theradex Oncology. This not only shows your eagerness but also helps employers see you as someone who’s ready to make the most out of the opportunity.
How to prepare for a job interview at Theradex Oncology
✨Know Your Regulations
In the pharmaceutical industry, it’s crucial to understand key regulations like GMP (Good Manufacturing Practices) or GCP (Good Clinical Practices). Brush up on these standards and be ready to discuss how they influence your work approach during your interview with Theradex Oncology.
✨Emphasise Adaptability
Since this is a temporary role, show that you're ready to hit the ground running. Share examples from your past experiences that demonstrate your ability to adapt quickly to new environments or changes, especially in a fast-paced setting like pharmaceuticals.
✨Highlight Relevant Skills and Tools
Whether it’s laboratory techniques or software like LabWare or SAS, make sure you can confidently talk about your technical skills. If you have experience with any specific tools used in previous roles, relate that directly to how it can help Theradex Oncology achieve its goals.
✨Prepare for Technical Questions
Be ready for technical questions related to drug development processes or quality assurance. We should expect scenarios where you might have to troubleshoot a problem or suggest improvements on a project—this shows your problem-solving capability in a temporary role.
