Senior Commercial Property Assistant

We are expanding and we want you to join us!

Are you passionate about the legal realm and ready to take your career to new heights? Look no further! Our prestigious law firm is thrilled to announce that we are expanding our team and on the hunt for a talented Commercial Property Assistant to join us on our journey to success.

As a key player in our firm’s growth, you’ll have the chance to work alongside top legal professionals, gaining invaluable experience in the dynamic field of commercial property law.

We’re the PM Law Group and we operate on a national basis offering an array of legal services. Our roots were established over 30 years ago, which means we have decades of experience in our respective fields.

We have a specialist and dedicated Conveyancing business that forms part of the PM Law Group.

Being at the forefront of cutting‑edge technology, we are a modern business that can help individuals across England and Wales to move house. Our technological expertise means we can deal with clients locally or at a distance whilst still providing that ever‑important human touch.

Across the business, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.

As our newly appointed Senior Commercial Property Assistant you will provide senior legal assistance as part of the Commercial Property Department, striving to deliver the highest level of customer service to clients.

Role Responsibilities

• Communicating with clients over the telephone, by email and in face‑to‑face meetings providing the highest level of customer service to clients.
• Communicating with and providing updates to other solicitors, estate agents and other professional organisations.
• Carrying out solicitor, client and third‑party due diligence.
• Requesting documentation fundamental to each transaction.
• Ensuring documents are returned by client’s and work providers, chasing them if required and progressing Transactions.
• Logging correspondence to the correct files / matters.
• Entering data into the correct fields in the case management system from correspondence received.
• Logging and completing tasks on the case management system.
• Performing general administration tasks on conveyancing and commercial property matters.
• Managing priorities effectively whilst demonstrating flexibility, often balancing conflicting demands.
• Updating all panel members / stakeholders within the business and within the referral businesses with whom we deal. Ensuring portals are kept up to date.
• Assisting with the file opening process in respect of commercial property matters.
• Drafting conveyancing and commercial property sale contracts and re‑mortgage documentation as required.
• Checking title on sale matters.
• Preparing replies to enquiries on sale matters.
• Dealing with Lenders on both sale and purchase matters, such as requesting redemption statements or requesting mortgage funds.
• Requesting and reviewing source of funds information.
• Drafting completion statements and bills.
• Preparation of files for completion to include final searches and liaison with Clients as to receipt of balance funds.
• Obtaining authority to exchange and complete.
• Carrying out such other duties as are delegated from time to time by the Associate Director.
• Meeting all key SLAs and KPIs within the department/referrers’ requirements.
• To be a role model for those around you in both file management, actions, and behaviour.
• To always ensure individual compliance with all PMPL policies and procedures.
• To attend and contribute to team meetings.
• To carry out such other functions or tasks as required from time to time by the Associate Director.
• The role will be based in the Commercial Property team, within the wider Conveyancing Department. There may however be a requirement to work in other areas of the business as the need arises.

What we need from you

• Minimum 12 months experience (but all levels considered including more senior) of working in a conveyancing or commercial property role.
• Minimum 6 months experience (but all levels considered including more senior) of working in a client care/customer service environment.
• Ability to work to deadlines.
• Real attention to detail.
• Ability to prioritise workloads.
• Willingness to adhere to and surpass set targets.
• Ability to work on own initiative and as part of a team.
• Excellent telephone manner, Client care and enthusiasm.
• Must be able to communicate well both orally and in writing.
• Understanding of e‑mail systems, portals and other IT as appropriate.
• Good standard of spoken and written English required.
• Competent use of MS Office required.
• Use of Case Management System.

What we offer you

Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:

• Monday to Friday – Office Hours – 9.00am – 5.00pm with 1 hour’s lunch break.
• Competitive Starting Salary – £27,000pa.
• Generous Annual Leave entitlement – 25 days per year + Bank Holidays.
• Additional Annual Leave entitlement for long service.
• Industry leading training.
• Opportunities for you to progress and develop further.
• Pension Scheme.
• Lucrative ‘Refer a friend scheme’.
• Free Parking.
• Free Costco Card.
• On‑site subsidised canteen with relaxation area.
• Employee Assistance Programme.
• Annual Summer and Christmas Parties.
• Award Events.

Join us as we embark on this exciting new chapter of growth and innovation. If you’re ready to elevate your career and make a meaningful impact in the legal industry, we want to hear from you!

If this role isn’t for you, check out all our current vacancies online today through our group website: Careers – PM Law Group (thepmlawgroup.co.uk)!

We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award‑winning training programs. If you do not see a role that complements your experience, you can always submit a speculative CV!

The PM Law Group are an equal opportunities employer.