At a Glance
- Tasks: Ensure smooth office operations and support the CEO with organisation and planning.
- Company: Join Theodo, a dynamic engineering and design consultancy with a global presence.
- Benefits: Enjoy 25 days annual leave, private health insurance, and a supportive learning environment.
- Other info: Work in a vibrant team with monthly socials and a network of 700+ professionals.
- Why this job: Be the backbone of our office and make a real impact on employee experiences.
- Qualifications: Experience in office management or customer-facing roles, with strong organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Theodo is an engineering & design consultancy with offices in Paris, London, New York, Casablanca and Cape Town.
We build high-quality digital products for clients across industries, and we are increasingly working with enterprise organisations on complex, high-impact tech modernisation programmes - including AI-powered code modernisation.
We run lean internally: we care about process, continuous improvement, and doing things properly.
Our founders have written books on the best practice for using lean to scale agile in large organisations.
The Opportunity
Theodo UK’s office experience for employees, clients, and candidates depends on someone owning it properly.
This role exists to do exactly that: ensure the office runs smoothly at all times, and support the CEO in running an organised, well-planned leadership function.
You'll report directly to the CEO and be the person they rely on to keep things working, visitors welcomed, and events happening.
The role
- Office Operations
- Ensure the office is fully functional at all times: equipment, wifi, meeting rooms, printers, and anything else employees need to work effectively
- Own the resolution of office issues quickly, reducing lead-times and preventing recurring problems
- Welcome all visitors (clients, candidates, and leadership from overseas) and ensure they have a seamless, professional experience from arrival
- Create a positive experience for new employees onboarding into the company, including office orientation and welcome packs
- Proactively gather feedback on the office environment and make improvements before problems escal
- CEO Office Support
- Manage the CEO's diary, travel, and restaurant bookings, ensuring no conflicts and adequate preparation time
- Support the CEO's inbox management, helping to triage, draft, and follow up on correspondence
- Maintain a forward-looking view of key diary events to enable long-term planning across the leadership team
- Coordinate leadership visits from Paris head office, directors, and founders, ensuring logistics are handled end-to-end
- Take ownership of employee events (monthly socials, Christmas party, keynotes, and off-sites), planning well in advance to achieve high turnout and a strong employee experience
- Coordinate leadership visits from Paris head office, directors, and founders, ensuring logistics are handled end-to-end
- Support the organisation of off-sites so the team has the right environment to do focused, productive work
What We're Looking For
You bring genuine energy to making environments and operations work well for other people.
You notice things before they're flagged, follow through without needing to be chased, and stay calm when priorities shift at short notice.
- Highly organised with strong attention to detail
- Proactive by default - you spot problems early and act on them without being prompted
- Service-oriented mindset - you take pride in the experience of everyone around you
- Comfortable context-switching between small operational fixes and larger project coordination
- Discreet and trustworthy when handling sensitive information
- Strong interpersonal skills
- Adaptable and calm under pressure
- Required Skills & Experience
- Previous experience in an EA, PA, office management, or customer-facing operations role
- Demonstrated experience supporting a senior stakeholder (C-Level or equivalent)
- Evidence of owning events or projects end-to-end
- Good tenure in previous positions
- Available to work in the London office 5 days per week
What We Offer
- 25 Days annual leave
- Learning and Development support throughout your career at Theodo
- Private Health Insurance via Vitality
- 3 week work from anywhere policy
- Equipment budget for your tech set up
- Company pension
- Monthly Socials
- A Slack network of 700+ "Theodoers" across our extended ecosystem - ask questions, share patterns, or troubleshoot obscure challenges with some of the sharpest minds out there
- #J-18808-Ljbffr
Office Manager and CEO Assistant employer: Theodo
Theodo is an exceptional employer that fosters a collaborative and innovative work culture, where Cloud Engineers can thrive in a dynamic environment. With a focus on employee growth, we offer opportunities to explore diverse technologies while working closely with clients to deliver impactful solutions. Our London office provides a vibrant setting for hybrid work, ensuring a balance between professional development and personal well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and CEO Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Theodo.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Theodo.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager and CEO Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Theodo.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Theodo. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Theodo
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Theodo, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Theodo, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Theodo could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Theodo as they’re likely seeking a candidate who can enhance their workplace culture.
