Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist the Chairman's Private Office with admin tasks and ensure smooth office operations.
- Company: Join the Theo Paphitis Retail Group, a dynamic retail powerhouse.
- Benefits: Competitive salary, apprenticeship opportunity, generous holiday, and staff discounts.
- Why this job: Be part of a vibrant team and gain valuable experience in a fast-paced environment.
- Qualifications: Strong admin skills, GCSE Maths and English A*-C, and a proactive attitude.
- Other info: Perfect for those looking to kickstart their career in business administration.
The predicted salary is between 800 - 1400 £ per month.
Theo Paphitis Retail Group is made up of Ryman, Robert Dyas, Boux Avenue and London Graphic Centre, and is passionate about retail. It is a private group of businesses owned by its Chairman, Theo Paphitis, one of the UK’s most high profile business leaders.
Reporting to Head of Chairman’s Private Office based in Wimbledon.
Job Summary: To professionally assist the Head of Chairman’s Private Office to deliver a full service to the Chairman and any other key Directors as required, to ensure the smooth & efficient running of The Theo Paphitis Retail Group offices in Wimbledon.
Main duties & responsibilities to include but not limited to:
- Assisting with diary management (we are currently using Google products)
- Ensure all bookings in the diary are accurate and up to date
- Ensure that any visitors for the office are warmly welcomed and are notified in advance of the check in at reception
- Office management for 6th and 5th floor plus holiday cover for the 4th floor to include but not limited to:
- Stationery ordering
- Placing and putting away of the weekly grocery order
- One of the key contacts for our building landlords regarding occupancy, cleaning etc
- Collection & delivery of post & parcels for the 6th & 5th floor plus holiday cover for the 4th floor
- Management of outgoing post
- Key contact/liaison with our warehouse team for the delivery and collection of cages & ensuring we are compliant with landlord requirements
Background required:
- Proven admin skills
- Ability to deliver high quality work on time
- Very high level of accuracy and excellent literacy/numeracy
- Strong admin background in a very fast moving business ideally within retail
- Good knowledge of London would be advantageous
Essential Skills and knowledge:
- A polished self-confident individual who will be able to establish and sustain strong working relationships
- Excellent written & oral communication
- ‘Can-do’ attitude & ready to get involved at all times & a team player
- Fast learner – adapting to new processes in rapid change climate
- Flexible, happy to pick up and deliver a wide range of projects or tasks
- High levels of energy and enthusiasm, but able to remain calm and focussed in pressurised situations
- Loyalty, reliability, passion & commitment to the job
- Resilient to last minute changes and react accordingly
- Always thinking ahead and being proactive
- Tenacious, resourceful, organised, adaptable & never fails to deliver
- Highly professional, presentable & personable
- Absolute discretion
- Flexible and happy to pick up projects and tasks which are not always in the traditional remit of an admin coordinator
- Must have Maths and English GCSE Grade A* - C / 9-4 (or equivalent)
In return we offer:
- The opportunity to complete a Business Administration Apprenticeship
- Competitive salary & benefits
- Work in a culture that supports development & learning with strong team working ethos
- Generous holiday & discounted products within the group
No agencies please.
Group Admin & Office Coordinator in London employer: Theo Paphitis Retail Group
Contact Detail:
Theo Paphitis Retail Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Admin & Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your desired industry, especially those connected to Theo Paphitis Retail Group. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand what makes Theo Paphitis Retail Group tick, and how you can contribute to that vibe.
✨Tip Number 3
Practice your communication skills! Whether it's a phone call or face-to-face, being articulate and confident will help you stand out. Remember, first impressions count!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at Theo Paphitis Retail Group.
We think you need these skills to ace Group Admin & Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Group Admin & Office Coordinator role. Highlight your admin skills and any experience in fast-paced environments, especially in retail. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your 'can-do' attitude and how you thrive in dynamic settings – we love that!
Show Off Your Communication Skills: Since this role involves liaising with various teams and stakeholders, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we appreciate a polished presentation!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Theo Paphitis Retail Group
✨Know Your Diary Management Tools
Since the role involves diary management using Google products, make sure you’re familiar with Google Calendar and its features. Practice scheduling, rescheduling, and managing appointments to show that you can handle this aspect of the job efficiently.
✨Showcase Your Communication Skills
As a Group Admin & Office Coordinator, strong communication is key. Prepare examples of how you've effectively communicated with team members or clients in the past. This will demonstrate your ability to establish and sustain strong working relationships.
✨Be Ready for a Fast-Paced Environment
The retail sector can be hectic, so come prepared to discuss how you’ve thrived in fast-moving environments before. Share specific instances where you managed multiple tasks under pressure while maintaining high-quality work.
✨Demonstrate Your Proactive Attitude
This role requires a 'can-do' attitude and a proactive approach. Think of examples where you took the initiative to solve problems or improve processes. Highlighting your resourcefulness will show that you’re ready to jump in and contribute from day one.
