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- Tasks: Be the friendly face of our company, answering queries and managing schedules.
- Company: Join a dynamic team that values creativity and personal connections.
- Benefits: Gain hands-on experience with flexible hours and a supportive environment.
- Why this job: Perfect for those who thrive in fast-paced settings and love helping others.
- Qualifications: No prior experience needed; just bring your enthusiasm and tech skills!
- Other info: Training provided, so jump in even if you're new to the role!
Job role:
We are on the lookout for a smart Receptionist with a warm, personal manner. Once hired, the person will be expected to answer all general queries via the phone and email, be the face of the company to visitors and perform a number of administrative duties from copying to planning travel itineraries for partners. If you’re a creative someone who enjoys working in a fast-paced environment, look no further!
Responsibilities:
- Manages the phone system by answering all queries and connecting them to the appropriate personnel when necessary
- Welcomes and directs visitor to the appropriate party’s office; contacts the employee in concern when a visitor arrives
- Maintains security by following established security procedures through a logbook and badges
- Manages schedules and appointments as requested
- Manages physical and digital filing system for all employees
- Receives, sorts and delivers mail and deliveries
- Performs other clerical duties like copying and scanning etc. as requested
Requirements:
- [1] years of experience working as a Receptionist or an Administrative Assistant or similar position (Not Fully Required As Training Given)
- Tech-savvy with hands-on experience working with MS Office
- Strong organizational skills with attention to detail
- Working knowledge of office management procedures and practices
- Excellent written and verbal communication skills
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Volunteer Receptionist (On-Site) employer: Theinvertsanctum
Contact Detail:
Theinvertsanctum Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Volunteer Receptionist (On-Site)
✨Tip Number 1
Familiarise yourself with common reception duties and office management procedures. Understanding the day-to-day tasks of a receptionist will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since you'll be the first point of contact for visitors and callers, showcasing your ability to communicate clearly and warmly can set you apart from other candidates.
✨Tip Number 3
Get comfortable with MS Office applications, especially Word and Excel. Being tech-savvy is crucial for this role, so consider brushing up on your skills or even taking a quick online course if needed.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed schedules or handled multiple tasks in previous roles. This will help illustrate your capability to thrive in a fast-paced environment.
We think you need these skills to ace Volunteer Receptionist (On-Site)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles as a Receptionist or Administrative Assistant. Emphasise your organisational skills and tech-savviness with MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your warm personality and ability to handle queries effectively. Mention your enthusiasm for working in a fast-paced environment and how you can contribute to the team.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, provide examples in your application of how you've successfully communicated in previous positions.
Showcase Attention to Detail: In your application, include specific instances where your attention to detail made a difference, whether in managing schedules, filing systems, or handling mail and deliveries.
How to prepare for a job interview at Theinvertsanctum
✨Show Your Warmth
As a Receptionist, your personal manner is key. Make sure to greet the interviewer with a smile and maintain a friendly tone throughout the conversation. This will demonstrate your ability to create a welcoming atmosphere for visitors.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage schedules and appointments. Share specific examples from your past experiences where your organisational skills made a difference, especially in a fast-paced environment.
✨Familiarise Yourself with Office Procedures
Brush up on common office management procedures and practices. Being able to speak knowledgeably about these topics will show that you understand the role and are ready to hit the ground running.
✨Highlight Your Tech Savviness
Since the role requires working with MS Office, be ready to discuss your experience with these tools. Mention any specific tasks you've accomplished using them, as this will reassure the interviewer of your capability to handle administrative duties effectively.
