At a Glance
- Tasks: Support children, parents, and staff in a busy school office with various administrative tasks.
- Company: Join a close-knit Church School community in a lovely rural village.
- Benefits: Enjoy a competitive salary, professional development, and a supportive team environment.
- Other info: Opportunities for training and development in a rewarding role.
- Why this job: Make a real difference in children's lives while working in a friendly atmosphere.
- Qualifications: Experience in a school office and strong time management skills are preferred.
The predicted salary is between 17400 - 17800 € per year.
The salary banding for the Admin Assistant role is Grade B, with the starting point at B1 (£24,796) and the top of the scale at B3 (£25,128). The FTE for the role is 70%. Hours: 26.5 Hours across the week ideally Mon and Tues 8.30-3.30 then Weds- Fri 8.30-1.00 40 weeks a year.
We are looking for a friendly, capable Admin Assistant who will support children, parents, and staff in our busy school office. Ideally, we are looking to recruit someone who has experience working in a school office. This job is varied and you will need good time management skills, as you will be required to multi-task to ensure jobs are completed efficiently and on time. You will need a good sense of humour, to be a team player and to have an ability to cope under pressure in working with lots of people who all need your time. Confidentiality is paramount.
Your role will involve using Arbor to complete attendance and administrative requirements within the expectations of Hampshire County Council and the Department for Education. You will be a key point of contact for parents, children, staff, and visitors, and will contribute to the welcoming and professional ethos of the school.
Key Responsibilities- Act as the first point of contact for visitors, parents, and telephone enquiries.
- Provide a warm, professional, and helpful reception service.
- Handle incoming and outgoing correspondence, emails, and phone calls efficiently.
- Maintain confidentiality and discretion at all times.
- Provide general administrative support including word processing, photocopying, filing, and data entry.
- Maintain and update pupil records using the school’s Management Information System (e.g., Arbor).
- Assist with the preparation of school communications, newsletters, and reports.
- Assist with keeping the school website up to date.
- Support the organisation of school events, trips, and meetings.
- Assistance in admissions enquiries and correspondence.
- Support in completion of statutory or statistical returns.
- Accurately record and monitor pupil attendance and punctuality on a daily basis.
- Follow up on unexplained absences in line with school policy.
- Produce attendance reports for senior leaders and external agencies as required.
- Collating pupil numbers of school lunches and passing onto school cook.
- Be alert to safeguarding concerns and report any issues in line with the school’s safeguarding policy.
- Maintain accurate and confidential records relating to safeguarding and pupil welfare.
- Ensure all visitors are signed in and out and follow school safeguarding procedures.
- Support with the administration of admissions, leavers, and pupil transfers.
- Order and maintain stock of school supplies and resources whilst maintaining best value for money.
- Experience the fulfilment of working within our close-knit Church School community with a supportive and friendly family team environment, in a lovely rural village.
- Work alongside amazing children who will brighten your day.
- Collaborate with a dedicated and supportive staff team who are committed to the school and its vision and values.
- Opportunities for professional development and training.
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Administrative Assistant in Winchester employer: Thehambleschool
Join our welcoming Church School community in Hampshire, where you will find a supportive and friendly team dedicated to nurturing both students and staff. As an Administrative Assistant, you will enjoy a fulfilling role that offers opportunities for professional development while working with inspiring children in a close-knit environment. With a focus on collaboration and a commitment to safeguarding, we ensure a rewarding experience for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Winchester
✨Tip Number 1
Get to know the school! Research the values and ethos of the school you're applying to. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or through local education forums. They can provide insider tips and might even put in a good word for you!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative roles in schools. Think about how you would handle specific scenarios, especially those involving confidentiality and multi-tasking.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Administrative Assistant in Winchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences match the role of Administrative Assistant. We want to see how you can bring your unique flair to our school office!
Show Off Your Personality:Don’t be afraid to let your personality shine through! Since we’re looking for someone friendly and approachable, a touch of humour or warmth in your application can really make you stand out.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read, so make sure to organise your thoughts and avoid any unnecessary fluff!
Apply Through Our Website:Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this fantastic opportunity in our school community.
How to prepare for a job interview at Thehambleschool
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your People Skills
As an Administrative Assistant, you'll be the first point of contact for many. Prepare examples of how you've effectively communicated with parents, staff, or visitors in past roles. Highlight your ability to remain calm under pressure and your knack for creating a welcoming environment.
✨Demonstrate Time Management Mastery
This role requires excellent time management skills. Be ready to discuss how you've successfully juggled multiple tasks in previous jobs. You could even share a specific example where you prioritised tasks to meet deadlines, which will illustrate your ability to handle the varied demands of the position.
✨Emphasise Confidentiality and Discretion
Confidentiality is crucial in this role. Prepare to talk about situations where you've had to handle sensitive information. This will reassure the interviewers that you understand the importance of discretion and are committed to maintaining the trust of students and parents alike.
