At a Glance
- Tasks: Be the friendly face of our school, managing admin tasks and supporting our vibrant community.
- Company: Join Swanmore Church of England Aided Primary School, a welcoming and supportive environment.
- Benefits: Enjoy professional development, a spacious workspace, and a term-time contract for work-life balance.
- Other info: Commitment to safeguarding and promoting children's welfare is essential.
- Why this job: Make a real difference in students' lives while working in a fun and creative team.
- Qualifications: GCSE Maths and English at level 4 or above; strong communication and IT skills required.
The predicted salary is between 14698 - 14895 £ per year.
Working Hours: 8am – 1pm Monday to Friday (25 hours per week)
Establishment Name and Location: Swanmore Church of England Aided Primary School, Church Road, Southampton
Closing Date: 30/06/2026
Job Category: Support
Local Authority: Hampshire
Phase of Education: Primary
Job Start Date: 1st September 2026
Contract/Hours: Permanent contract, 25 hours per week
Salary Details: Grade B (£14,698 - £14,895 pro rata, pay award pending)
We are looking for a friendly, organised and efficient Administrative Assistant to join our welcoming school admin team of two Admin Assistants and a School Business Manager. Swanmore C.E. (Aided) Primary School is a thriving, popular two-form entry village school with approximately 410 pupils on roll. It is located in the heart of Swanmore, a picturesque village between Wickham and Bishops Waltham, within easy reach of Portsmouth, Southampton and Winchester. With cheerful, enthusiastic pupils and a wonderfully supportive staff team, Swanmore Primary is a fantastic place to work!
As the first point of contact for many parents, visitors and pupils, you will play a key role in creating a positive and professional front‑of‑house experience, as well as supporting the smooth day‑to‑day running of the school office.
Key Responsibilities
- Providing a warm, professional reception for visitors and callers
- Managing school dinner ordering, administration and catering returns
- Maintaining the school's MIS System, Arbor, ensuring it is up-to-date, including all data returns
- Administration relating to school trips and residentials
- Updating the school website and calendar
- Assisting with school communications to parents including emails, newsletters and weekly bulletins
- Providing first aid and welfare support as required
- Supporting the wider admin team and leadership as required
What the successful candidate will do
- Be highly organised with excellent attention to detail
- Have strong interpersonal and communication skills
- Be confident using IT systems, particularly Microsoft Office and Arbor
- Have the ability to maintain confidentiality and understand safeguarding procedures
- Be able to work efficiently, using initiative and resilience to solve work related problems
- Work well as part of a team in a busy, fast paced environment
- Support the school's ethos and values
- Be, or prepared to be, First Aid trained
- Have GCSE Maths and English at level 4 or above (or equivalent)
We can offer the successful candidate
- A commitment to professional development
- A caring and vibrant school where staff enjoy working as part of a successful team, are encouraged to be creative and have fun
- A spacious and well‑resourced working environment
- Membership to the Local Government Pension Scheme
- Term time contract (to include working 5 additional days in the school holidays) so fits in well around family life
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Admin Assistant in Southampton employer: Thehambleschool
Swanmore Church of England Aided Primary School is an exceptional employer, offering a supportive and vibrant work environment where staff are encouraged to be creative and enjoy their roles. With a commitment to professional development and a focus on work-life balance through a term-time contract, this school provides a unique opportunity for growth while making a meaningful impact on the lives of young learners in a picturesque village setting.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant in Southampton
✨Tip Number 1
Get to know the school! Research Swanmore C.E. Primary School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Admin Assistant, you'll be the first point of contact for parents and visitors. Role-play common scenarios with a friend to boost your confidence and ensure you come across as friendly and professional.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed tasks or solved problems in previous roles. This will demonstrate your ability to handle the busy environment at the school.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're tech-savvy, which is a big plus for this role!
We think you need these skills to ace Admin Assistant in Southampton
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words. Remember, you’ll be the first point of contact for our lovely visitors and parents!
Tailor Your Application:Make sure to tailor your application to the specific role of Admin Assistant at Swanmore Primary. Highlight your organisational skills and any relevant experience that shows you can handle the day-to-day tasks we’ve outlined. We love seeing how you connect your skills to what we need!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if it helps, and make sure to proofread for any typos or errors. A polished application shows attention to detail, which is super important for this role!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our school. We can’t wait to hear from you!
How to prepare for a job interview at Thehambleschool
✨Know the School's Ethos
Before your interview, take some time to research Swanmore Church of England Aided Primary School. Understand their values and ethos, as this will help you align your answers with what they stand for. Showing that you resonate with their mission can make a great impression.
✨Showcase Your Organisational Skills
As an Admin Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and maintain attention to detail in a busy environment.
✨Practice Your Communication Skills
Since you'll be the first point of contact for parents and visitors, strong communication skills are essential. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with articulating your thoughts.
✨Be Ready for IT Questions
Familiarity with IT systems, especially Microsoft Office and Arbor, is crucial for this role. Brush up on your skills and be prepared to discuss your experience with these tools. If possible, mention specific tasks you've completed using these systems to demonstrate your competence.
