At a Glance
- Tasks: Support senior leadership with calendar management, meeting coordination, and travel arrangements.
- Company: Join a dynamic organisation committed to equality, diversity, and inclusion.
- Benefits: Flexible part-time hours, professional development, and a supportive work environment.
- Other info: Opportunity for growth in a fast-paced, collaborative setting.
- Why this job: Be a key player in executive operations and make a real impact.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
thefutureworks is currently recruiting for a highly organised and proactive Executive Assistant to support a senior leadership role within a dynamic and fast-paced organisation. This is an excellent opportunity for an experienced EA to play a key role in supporting strategic priorities and ensuring the smooth running of executive operations. The role is temporary, part time (16 hours per week), working 4 hours per day, 4 days per week and the hours can be flexible to suit.
Key Responsibilities
- Provide proactive calendar and time management for senior leadership, ensuring alignment with business priorities and effective use of time
- Coordinate end-to-end meeting management, including agenda preparation, briefing materials, logistics, minute-taking, and follow-up actions
- Prepare and review executive-level documentation, including board packs, presentations, reports, and internal communications
- Manage domestic and international travel arrangements, ensuring efficiency, compliance, and cost-effectiveness
- Maintain effective information and document management systems, ensuring confidentiality and organisation
- Support leadership events and meetings, including planning, logistics, supplier coordination, and on-site support
- Handle sensitive and complex matters with professionalism, discretion, and sound judgement
About You
- Proven experience in an Executive Assistant or similar senior administrative/support role
- Experience supporting senior stakeholders at Director level or above
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to prioritise and manage multiple tasks under pressure
- Experience in event coordination or management
- Strong problem-solving and decision-making abilities
- Positive, proactive, and professional approach
- Strong IT skills, including Microsoft Outlook, Word, Excel, and PowerPoint
If this opportunity sounds like the right fit for you, we'd love to hear from you - apply today. At thefutureworks, we are deeply committed to providing outstanding service while championing equality, diversity, and inclusion in every step of our recruitment process. Each application is reviewed with care and attention to your unique experience, skills, and achievements. If your application is shortlisted, a friendly member of our team will be in touch within 48 hours.
Part Time Executive Assistant in Warwick employer: thefutureworks
thefutureworks is an exceptional employer that values flexibility and work-life balance, offering a part-time Executive Assistant role that allows for adaptable hours to suit your lifestyle. With a strong commitment to equality, diversity, and inclusion, the company fosters a supportive work culture where your contributions are recognised and valued, providing ample opportunities for professional growth and development within a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Executive Assistant in Warwick
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show us that you understand their strategic priorities and how you can support them in a fast-paced environment. Tailor your responses to highlight your relevant experience!
✨Tip Number 3
Practice your organisational skills! Create a mock calendar for a senior leader, including meetings, travel, and events. This will not only help you prepare for potential questions but also demonstrate your proactive approach during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Part Time Executive Assistant in Warwick
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s managing calendars or coordinating events, we want to see how you’ve made an impact.
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out and show us you're a great fit for our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at thefutureworks
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with the key tasks like calendar management and meeting coordination. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks under pressure. Prepare anecdotes that highlight your ability to prioritise effectively and keep everything running smoothly, especially in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about past situations where you had to handle sensitive matters or complex logistics. Practising these scenarios will help you articulate your thought process and decision-making skills during the interview.
✨Demonstrate Your Communication Skills
Since excellent written and verbal communication is crucial for this role, be prepared to showcase your skills. Bring along samples of executive-level documentation you've prepared, and be ready to discuss how you ensure clarity and professionalism in all communications.
