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- Tasks: Coordinate and schedule planned maintenance visits while ensuring excellent customer service.
- Company: Join a busy and growing team in Coventry with long-term stability.
- Benefits: Temp-to-perm opportunity, supportive environment, and career development.
- Why this job: Be the key player in delivering smooth operations and customer satisfaction.
- Qualifications: Previous admin experience, strong organisational skills, and confident IT abilities.
- Other info: Proactive and positive attitude required for a dynamic work environment.
The predicted salary is between 25000 - 30000 £ per year.
We are currently recruiting on behalf of our client for a Pre-Planned Maintenance (PPM) Administrator to join their busy and growing team in Coventry. This is an excellent temp-to-perm opportunity, offering long-term stability for the right candidate. This role is ideal for someone highly organised, proactive, and confident managing multiple tasks within a fast-paced service environment.
The Role
As a PPM Administrator, you will play a key role in coordinating and scheduling planned maintenance visits, ensuring excellent customer service and smooth operational delivery.
Key Responsibilities
- Schedule and coordinate all planned maintenance visits in line with service contracts
- Liaise with engineers, customers, and internal teams to ensure efficient booking of works
- Monitor maintenance schedules and ensure deadlines are met
- Act as the main point of contact for customer queries regarding planned maintenance
- Provide clear and professional communication before and after service visits
- Maintain accurate records, reports, and compliance documentation
- Update internal systems with job progress, outcomes, and follow-up actions
- Support the wider service team with general administrative duties
What We’re Looking For
Essential:
- Previous administrative experience (ideally within service, engineering, or maintenance sectors)
- Strong organisational and time management skills
- Excellent communication and customer service abilities
- High attention to detail and problem-solving skills
- Confident IT skills, including Excel (pivot tables, lookups, filtering)
- Ability to work both independently and as part of a team
Desirable:
- Experience using scheduling or service management systems
- Understanding of maintenance processes or engineering terminology
Personal Attributes
- Proactive, reliable, and able to take ownership of tasks
- Calm under pressure with strong prioritisation skills
- Positive and team-focused attitude
- Professional and customer-focused approach
What’s on Offer
- Temp-to-perm opportunity with long-term prospects
- Supportive and friendly working environment
- Opportunity to develop within a growing organisation
Pre-Planned Maintenance Administrator employer: thefutureworks
Contact Detail:
thefutureworks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pre-Planned Maintenance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable answering common questions. This will boost your confidence and help you articulate your experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Pre-Planned Maintenance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience, especially in service or maintenance sectors. We want to see how your skills match the role, so don’t be shy about showcasing your organisational and time management abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the PPM Administrator role. Mention your proactive attitude and how you handle multiple tasks in a fast-paced environment – we love that kind of energy!
Show Off Your IT Skills: Since confident IT skills are essential, make sure to mention your experience with Excel and any scheduling systems you’ve used. If you’ve got experience with pivot tables or lookups, let us know – it’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic temp-to-perm opportunity. Don’t miss out on joining our supportive team!
How to prepare for a job interview at thefutureworks
✨Know Your Stuff
Make sure you understand the key responsibilities of a PPM Administrator. Brush up on your knowledge of scheduling, maintenance processes, and any relevant engineering terminology. This will help you answer questions confidently and show that you're serious about the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or schedules. Be ready to discuss how you prioritise work and ensure deadlines are met, as this is crucial for the role.
✨Communicate Clearly
Since excellent communication is essential, practice articulating your thoughts clearly. Think about how you would handle customer queries or liaise with engineers and internal teams. Role-playing these scenarios can be super helpful!
✨Be Proactive and Positive
Demonstrate your proactive nature by discussing times when you've taken ownership of tasks or solved problems independently. A positive attitude goes a long way, so make sure to convey your enthusiasm for the role and the company during the interview.