At a Glance
- Tasks: Support senior leadership with calendar management, meeting coordination, and travel arrangements.
- Company: Join thefutureworks, a company committed to equality and inclusion.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work environment.
- Other info: Opportunity for professional growth in a dynamic and inclusive workplace.
- Why this job: Be a key player in executive operations and make a real impact.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
thefutureworks is currently recruiting for a highly organised and proactive PA. This is an excellent opportunity for an experienced PA to play a key role in supporting strategic priorities and ensuring the smooth running of executive operations. The role is temporary, part time (16 hours per week), working 4 hours per day, 4 days per week and the hours can be flexible to suit.
Key Responsibilities
- Provide proactive calendar and time management for senior leadership, ensuring alignment with business priorities and effective use of time
- Coordinate end-to-end meeting management, including agenda preparation, briefing materials, logistics, minute-taking, and follow-up actions
- Prepare and review executive-level documentation, including board packs, presentations, reports, and internal communications
- Manage domestic and international travel arrangements, ensuring efficiency, compliance, and cost-effectiveness
- Maintain effective information and document management systems, ensuring confidentiality and organisation
- Support leadership events and meetings, including planning, logistics, supplier coordination, and on-site support
- Handle sensitive and complex matters with professionalism, discretion, and sound judgement
About You
- Proven experience in an Executive Assistant or similar senior administrative/support role
- Experience supporting senior stakeholders at Director level or above
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to prioritise and manage multiple tasks under pressure
- Experience in event coordination or management
- Strong problem-solving and decision-making abilities
- Positive, proactive, and professional approach
- Strong IT skills, including Microsoft Outlook, Word, Excel, and PowerPoint
If this opportunity sounds like the right fit for you, we'd love to hear from you - apply today.
At thefutureworks, we are deeply committed to providing outstanding service while championing equality, diversity, and inclusion in every step of our recruitment process. Each application is reviewed with care and attention to your unique experience, skills, and achievements. If your application is shortlisted, a friendly member of our team will be in touch within 48 hours.
Personal Assistant/Senior Administrator employer: thefutureworks
thefutureworks is an exceptional employer that values flexibility and work-life balance, offering a part-time role that allows for adaptable hours to suit your lifestyle. With a strong commitment to equality, diversity, and inclusion, the company fosters a supportive work culture where your contributions are recognised and valued, providing ample opportunities for professional growth and development. Join us in a dynamic environment where you can make a meaningful impact while enjoying a collaborative and engaging workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Senior Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their strategic priorities and think about how your skills can support them. This will show you're proactive and genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the job.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant/Senior Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a PA or in a senior administrative role. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s managing calendars or coordinating events, we want to see how you’ve made an impact!
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out and show us you're a great fit for our team culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and allows us to review your unique experience thoroughly.
How to prepare for a job interview at thefutureworks
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant/Senior Administrator. Familiarise yourself with key tasks like calendar management, meeting coordination, and document preparation. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks under pressure. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to prioritise effectively and keep everything running smoothly, as this is crucial for the role.
✨Communicate Clearly and Confidently
Since excellent communication skills are essential for this position, practice articulating your thoughts clearly. Be concise and confident when discussing your experience, especially when it comes to supporting senior stakeholders. Remember, they want to see that you can handle executive-level communication with ease.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities and discretion. Think about past experiences where you had to handle sensitive matters or coordinate complex events. Prepare to explain your thought process and how you approached these challenges, showcasing your professionalism and sound judgement.
