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- Tasks: Join the Operations Team to support campus activities and manage financial transactions.
- Company: Be part of CU Coventry, a vibrant educational institution focused on student success.
- Benefits: Enjoy a competitive hourly wage, professional development, and a collaborative work environment.
- Why this job: Gain hands-on experience in operations while making a positive impact on campus life.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: This is a 6-month temporary role based in Coventry City Centre with full training provided.
The predicted salary is between 24000 - 36000 £ per year.
Full time 08.30-17.00 Monday to Friday, £12.21 per hour, 6-month temporary assignment based in Coventry City Centre - onsite.
We are currently supporting Coventry University Group to recruit for an Operations Assistant to contribute to the effective running of CU Coventry; working as a key member of the campus Operations Department and supporting the Operations and Finance Manager and Head of Operations, to ensure operational, administrative and financial activities run smoothly and efficiently whilst promoting professionalism by maintaining good supplier and customer relations.
- Work as part of the Operations Team to support campus operations and projects.
- Deal with a wide range of enquiries from staff, students and external stakeholders in person, over the phone/Teams and by email.
- Process financial transactions and maintain budget information with high levels of accuracy. Liaise with colleagues in Coventry University regarding financial regulations and advise campus staff on matters relating to procurement and purchasing.
- Create and maintain spreadsheets and databases. The collation of financial, inventory and health and safety information will inform various groups including the Senior Management Team and Coventry Estates.
- Perform analytical tasks, i.e. extraction of data from spreadsheets and databases and creation of reports for the Head of Operations and/or Operations Manager and Senior Management Team in a timely and detailed manner.
- Support the campus Management Team on HR related tasks including the recording of HPT and EE Timesheets and staff recruitment activities.
- Support meetings, groups and committees on campus, taking minutes and recording and chasing actions as and when necessary.
- Organise and book travel and accommodation for campus staff and visitors.
- Ensure compliance with the Data Protection Act 2018 and all other rules and regulations that govern the work of CU Coventry.
- To be a Display Screen Equipment Assessor (full training will be provided).
- To be involved with and help with organisation and checking of campus wide events, such as Welcome events, Graduation, etc. and any other such requirements, as deemed necessary.
Operations Assistant employer: thefutureworks
Contact Detail:
thefutureworks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with the operations of CU Coventry and its key stakeholders. Understanding their structure and how they interact will help you engage effectively during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Brush up on your financial transaction processing skills, as accuracy is crucial in this role. Consider practising with spreadsheets and databases to ensure you're comfortable discussing your experience with data management during the interview.
✨Tip Number 3
Prepare to discuss your experience in customer service and stakeholder engagement. Think of specific examples where you've successfully handled enquiries or resolved issues, as this will showcase your ability to maintain good relations.
✨Tip Number 4
Research the Data Protection Act 2018 and its implications for operational roles. Being knowledgeable about compliance will not only impress your interviewers but also show that you take the responsibilities of the position seriously.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Assistant role. Focus on your administrative, financial, and customer service skills, as well as any experience with data management or project support.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your background and skills make you a great fit for the Operations Assistant position. Mention your ability to handle enquiries, process financial transactions accurately, and support team operations effectively.
Showcase Relevant Skills: In your application, emphasise your proficiency in using spreadsheets and databases, as well as your analytical skills. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at thefutureworks
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Operations Assistant role. Be prepared to discuss how your skills and experiences align with tasks like processing financial transactions and supporting campus operations.
✨Showcase Your Communication Skills
Since the role involves dealing with a wide range of enquiries from staff, students, and external stakeholders, be ready to demonstrate your communication skills. Prepare examples of how you've effectively handled inquiries in previous roles, whether in person, over the phone, or via email.
✨Highlight Your Analytical Abilities
The position requires performing analytical tasks and creating reports. Bring examples of past experiences where you've successfully extracted data and created detailed reports. This will show your potential employer that you can handle the analytical aspects of the job.
✨Prepare for Compliance Questions
Familiarise yourself with the Data Protection Act 2018 and other relevant regulations. Be ready to discuss how you would ensure compliance in your role, as this is crucial for maintaining professionalism and good supplier and customer relations.
