At a Glance
- Tasks: Provide high-quality admin support to the Executive Team and manage HR engagement activities.
- Company: Join a dynamic team in a hybrid work environment with a focus on collaboration.
- Benefits: Part-time role with competitive salary, flexible working, and opportunities for growth.
- Other info: Work from home with occasional visits to the office; perfect for balancing studies and work.
- Why this job: Make an impact by supporting executives and enhancing employee engagement initiatives.
- Qualifications: Experience in executive administration or HR, strong IT skills, and excellent communication.
The predicted salary is between 26000 - 26000 £ per year.
The Executive Administrator & HR Officer provides high-quality, confidential administrative and business support to the Executive Team and Chairman. The role has a strong focus on managing Executive Team activity, preparing Board and Executive documentation (including Board Notes), coordinating meetings, recording minutes, and ensuring actions are accurately tracked and delivered.
In addition, the role supports tactical HR engagement activities and selected marketing initiatives. This position requires exceptional organisation, sound judgement, discretion, and the ability to work effectively across multiple functions in a fast-paced environment.
Work Location - This is a hybrid role, candidate will mainly work from home, however it does require visits to our Daventry office twice a month and once a month to London.
Work Schedule - This is a Part Time job, schedule consists of 3 working days per week.
Salary - Annual salary of £43,330 is based as FTE, salary will be prorated based on Part Time schedule which is £26,000.
Key Responsibilities
- Provide proactive, confidential, executive-level administrative support to the Executive Team and Chairman.
- Act as the central coordination point for the Executive Team, overseeing diaries, meeting schedules, priorities, and alignment of activities.
- Manage complex diaries for the Executive Team and Chairman, prioritising commitments, resolving conflicts, and ensuring effective use of time.
- Prepare and coordinate Board and Executive meeting packs, including agendas, Board Notes, supporting papers, and briefing materials.
- Attend Board and Executive meetings as required, producing accurate, concise, and timely minutes.
- Maintain formal records of decisions, actions, and resolutions, ensuring actions are tracked, followed up, and closed out.
- Support governance requirements by ensuring documentation is prepared, approved, stored, and distributed in line with agreed standards and deadlines.
- Coordinate internal and external meetings, including logistics, room bookings, and virtual meeting arrangements.
- Arrange Executive travel, accommodation, and related logistics.
- Act as a professional point of contact for internal and external stakeholders, managing correspondence with discretion and professionalism.
HR Engagement & Business Support
- Support the delivery of tactical HR engagement activity, including employee communications, engagement initiatives, and wellbeing programmes.
- Assist with the planning and coordination of HR events, briefings, workshops, and engagement campaigns.
- Arrange travel, accommodation and related logistics.
- Support HR operational processes such as onboarding activities, induction coordination, and preparation of employee communications.
- Collate and prepare engagement-related data, feedback, and materials to support HR initiatives and reporting.
- Manage and oversee the HR project and priorities plan, liaising with our HR leads to ensure that actions are complete and timelines are met.
Marketing & Communications Support
- Provide administrative and coordination support for marketing and internal communication activities.
- Assist with coordination, approvals, and scheduling content across internal and external channels (e.g. intranet, newsletters, social media, website).
- Support the organisations marketing campaigns, events, promotions, and corporate communications.
- Liaise with internal teams and external suppliers to ensure materials are delivered accurately, professionally, and on time.
Skills, Qualifications & Experience
Essential
- Proven experience working with a C-suite, executive administration, PA, or HR officer/support role.
- Experience supporting Executive-level stakeholders and Boards.
- Strong IT skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
Desirable
- Experience preparing Board packs, Board Notes, and taking formal minutes.
- Experience supporting HR and/or marketing activities.
- A relevant qualification in business administration, HR, marketing, or equivalent.
Personal Attributes
- Exceptionally organised, with strong attention to detail.
- Confident, professional communicator with excellent written and verbal skills.
- Able to manage multiple priorities and work to strict deadlines.
- High levels of discretion and integrity when handling sensitive and confidential information.
- Proactive, adaptable, and comfortable working across multiple disciplines.
- Collaborative, with the confidence to work closely with Executives and challenge appropriately.
HR Executive Assistant Human Resources · Home Based in London employer: Theconveyancer
As a leading employer in the HR sector, we offer a dynamic work culture that prioritises employee well-being and professional growth. Our hybrid working model allows for flexibility while maintaining strong connections through regular office visits, fostering collaboration and engagement. With competitive compensation and opportunities to support both executive and HR initiatives, we empower our team members to thrive in a meaningful and rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Executive Assistant Human Resources · Home Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an HR Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions for executive support roles, like how you handle tight deadlines or manage multiple priorities. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace HR Executive Assistant Human Resources · Home Based in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Executive Assistant role. Highlight your experience with executive administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex diaries and supporting executive teams, as these are key aspects of the job.
Showcase Your Organisation Skills:Since this role requires exceptional organisation, make sure to highlight any past experiences where you've successfully managed multiple priorities or coordinated events. We love seeing examples of how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Theconveyancer
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities, especially around executive support and HR engagement activities. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisation Skills
Since this role requires exceptional organisation, be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Prepare for Scenario Questions
Expect questions that assess your judgement and discretion, especially when handling sensitive information. Think of scenarios where you had to make tough decisions or manage confidential matters, and be ready to explain your thought process and the outcomes.
✨Engage with Their Culture
Research the company’s values and culture, particularly around HR engagement and communication. During the interview, express your enthusiasm for their initiatives and how you can contribute to their goals. This shows you’re not just looking for any job, but that you genuinely want to be part of their team.
