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- Tasks: Support the COO and Senior Leadership Team in a fast-paced environment.
- Company: Join thebigword, a dynamic company focused on operational excellence.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Experience in executive support with strong organisational skills.
- Other info: A vibrant office culture with opportunities to engage and grow.
The predicted salary is between 36000 - 60000 £ per year.
Join thebigword as our Executive Assistant for the Chief Operating Officer (COO), where you’ll play a central role in supporting our COO and the wider Senior Leadership Team. This is a key position for someone who thrives in a fast-moving environment and enjoys being at the heart of operational excellence.
You’ll not only manage high-level scheduling, coordination, and organisation for the COO, but also work closely with senior leaders to help ensure business targets are met, company procedures are followed, and key initiatives stay on track. Your ability to anticipate needs, streamline processes, and maintain structure will be essential in keeping our leadership team aligned and focused on delivering results.
Based in our Leeds office on a hybrid basis, you’ll also be a welcoming presence for colleagues and visitors—playing an important role in our day-to-day office operations and ensuring everything runs smoothly behind the scenes.
Your role will be a blend of strategic coordination and operational responsibility:
- Calendar & Inbox Management: Oversee the COO's complex schedule and email correspondence, ensuring efficient time management and prioritisation.
- Communication & Relationship Management: Serve as the primary liaison between the COO and internal/external stakeholders, handling interactions with discretion and professionalism.
- Meeting Coordination & Follow-Up: Organise, attend, and document key meetings, ensuring action items are tracked and executed within defined timelines.
- Project & Task Management: Support Company-led initiatives, research projects, and ad hoc assignments with efficiency and confidentiality.
- Document Preparation & Reporting: Draft, review, and edit documents, presentations, and reports to support decision-making.
- Travel & Logistics Coordination: Arrange business travel, accommodations, and transportation for the COO, and where required, the senior team.
- Event Planning & Execution: Organise corporate events, ensuring flawless execution from start to finish.
- Office Operations & Support: Assist in maintaining a well-run office environment, ensuring smooth day-to-day operations. Other administrative duties as required.
- Senior Leadership Assistance: Provide additional support to other senior leaders as needed, contributing to the overall efficiency of the leadership team.
We’re seeking an experienced Executive Assistant/Personal Assistant who can operate with confidence, discretion and strategic awareness. You’ll bring the ability to manage complex schedules, maintain clear communication, and drive efficiency in a fast-paced, ever-changing environment.
You will bring:
- Proven experience in executive support or a similar high-level administrative role
- The ability to engage, influence and support the leadership team, ensuring goals, priorities and deadlines are consistently met
- Exceptional organisation and time-management skills, with strong attention to detail and the ability to manage multiple priorities
- Agility and adaptability, thriving in fast-paced environments with shifting demands
- Excellent written and verbal communication skills, ensuring clarity and professionalism at all times
- Strong judgement, with the ability to make sound decisions and prioritise effectively
- A high degree of discretion and integrity when handling confidential and sensitive information
- A proactive, solutions-focused approach, anticipating challenges and resolving issues before they elevate
Executive Assistant in Leeds employer: thebigword Group
Contact Detail:
thebigword Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company, understand their culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and think of examples that showcase your organisational prowess.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at thebigword and supporting the COO and leadership team.
We think you need these skills to ace Executive Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and supporting senior leaders, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our team. Be sure to mention your ability to thrive in fast-paced environments and your proactive approach.
Showcase Your Communication Skills: Since communication is crucial for this role, make sure your application reflects your excellent written skills. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at thebigword Group
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and required skills, especially around calendar management, communication, and project support. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated multiple projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient, as this will demonstrate your capability to thrive in a fast-paced environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and discretion. Think of situations where you had to handle confidential information or resolve conflicts. Practising these scenarios will help you articulate your thought process and decision-making skills during the interview.
✨Engage with the Interviewers
Remember, interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. Engaging with the interviewers not only shows your interest but also helps you gauge if the company is the right fit for you.
