Academy Recruitment Co-Ordinator | NFFC in Nottingham

The role of the Academy Recruitment Co‑Ordinate is to coordinate all Academy trials and scouting logistics, ensuring the highest standards are maintained and that the experience for all stakeholders is overwhelmingly positive, in keeping with our Nottingham Forest values.

Key Tasks and Responsibilities

• Manage the before–during–after steps for the Academy Trial process from U9 to B‑Team.
• Prepare thorough, detailed itineraries for Academy Trialists and their parents.
• Meet and greet trialists, their parents, agents, and other stakeholders, acting as the main point of contact during the trial period.
• Chaperone trialists for domestic and international travel when called upon and act as the lead staff member for overnight hotel stays, both domestically and internationally.
• Collaborate with the SWEP Team to provide the highest standards of player care to all Academy Trial stakeholders.
• Support the Academy Operations Team by sharing contact details to aid in collating all paperwork required by the Club for incoming U9–B Team trialists and signings.
• Ensure all elements of the Football iP system are up to date and correct for the Talent ID and Recruitment department.
• Act as the main point of contact for all U9–B Team Trialists, aiding players, parents, and staff, and managing any associated issues.
• Support and, when appropriate, lead the Academy Trial Review meetings, delivering age‑appropriate feedback and outcomes of the trials with next steps clearly defined.
• Maintain Trialist folders ensuring that all documents are readily available, inclusive of all EPPP audit documents, such as 7‑day notification letters and Performance Clocks.
• Participate in Talent ID Group meetings, fixture planning meetings, and weekly scouts’ meetings, and carry out other general recruitment administration as required.
• Carry out scouting activities when directed by the Head of PDP & Emerging Talent Recruitment & Retention.
• Maintain Scouts folders ensuring that all Academy Scouts documents are readily available, inclusive of all EPPP audit documents, such as certificates and Club ID Badges.
• Collaborate with the Academy Technical Scout to manage the Academy scout schedules for U9–B Team processing ticket requests and communicate relevant fixture information to staff.
• Act as a point of contact for all scouting and recruitment staff for Scouting System Pro, aiding staff and managing any associated issues.
• Manage all incoming scout requests for all age groups and act as the on‑site point of contact for scouts attending Academy fixtures across all venues.
• Provide high‑quality administrative support to the recruitment team and senior Academy staff on request.
• Support the administration for the recruitment team by monitoring relevant CPD, safeguarding qualifications, photo ID and qualifications required for relevant Academy category status.
• Perform other duties reasonably requested by a member of the senior management team.
• Work with colleagues throughout Nottingham Forest Football Club to extend knowledge and skills to identify and develop best practice.
• Undertake such other duties, training and/or hours of work as reasonably required, consistent with the general responsibility of this job.
• Maintain the quality‑of‑service provision by regularly evaluating work and seeking to improve it.
• Present a professional image when dealing with internal and external contacts and partners, acting in a professional manner at all times.
• Create successful and professional relationships with players and staff while maintaining a professional distance from playing staff at all times.
• All staff are responsible for the wellbeing and safeguarding of children and vulnerable adults on all Club sites.
• Report any safeguarding concerns to the DSO or relevant Lead DSO or Senior Safeguarding Manager.
• Keep up to date with current legislation and policies and communicate key changes to staff as appropriate.

Skills, Experience and Knowledge

Essential

• FA Introduction to Talent Identification Certificate (FA TID Level 1).
• FA Safeguarding Children.
• FA CRB Enhanced Disclosure.
• Degree or equivalent qualification, or relevant professional training or experience.
• Experience of working with football regulations.
• Experience working within an elite environment.
• Knowledge of the Player Performance Pathway (EPPP).
• Drive to achieve deadlines, organise and prioritise workload effectively, and continually review ways to improve efficiency and effectiveness.
• Demonstrate skills and attributes in a PA/administration capacity.
• Good verbal and written communication skills, capable of explaining matters arising in own area of work.
• Excellent interpersonal skills, able to maintain confidentiality and act with tact and diplomacy.
• Willingness and flexibility to deal with urgent changes/demands whilst maintaining existing workload.
• Excellent IT skills, including MS Office, intranets, web, and Outlook.

Desirable

• National Talent ID in Football Certificate (FA Level 2 TID).
• Experience in health and safety duties and responsibilities appropriate to the post.
• Flair for building internal and external networks and productive relationships to share information and ideas, improving working practices.
• Skill at handling difficult situations and confidential matters according to policy and procedures, referring to others where necessary.

At Nottingham Forest Football Club we are committed to creating an environment where differences are respected, individuality is celebrated, everyone feels valued, supported, and included. Our goal is to ensure every member of our team can be themselves, contribute fully, and reach their potential without barriers.

Our Commitment to Equality, Diversity, Inclusion and Mental Wellbeing

As an equal opportunities employer, we welcome applications from talented people of all backgrounds regardless of age, disability, gender identity or reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or any other characteristic protected by law. We continue to develop policies and practices that promote equality, diversity, inclusion and mental wellbeing across our workforce. To help us measure progress and hold ourselves accountable, we ask all applicants to provide accurate diversity information during the recruitment process.

Disability Confident Committed Employer

We are proud to be a Disability Confident Committed employer, taking positive steps to attract, recruit, and support disabled people. We ensure our recruitment processes are fair, inclusive, and accessible to everyone. We provide reasonable adjustments at every stage from the application process through to ongoing support in the workplace. If you meet the definition of a "disabled person" according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme. Please indicate this in your application form. The information shared about your health or disability will not be used in recruitment selections.

Our Commitment to Safeguarding

Successful applicants may be required to undergo a Disclosure Barring Service ("DBS") check or an enhanced DBS check. Results will be considered on an individual basis, and a proportionate decision will be made on whether to proceed with the appointment. An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club.

Health and Safety

We are committed to ensuring a safe and healthy working environment for all employees. You are required to take reasonable care for your own health and safety and that of others affected by your actions or omissions at work. You must cooperate with the Club's health and safety policies and procedures, reporting any concerns promptly to your manager or the Health and Safety team.