At a Glance
- Tasks: Support the manager with admin tasks and customer service in a vibrant recording studio.
- Company: Join River Studios, a top-notch recording studio in Southampton.
- Benefits: Gain hands-on experience in a creative environment while developing your skills.
- Other info: Exciting opportunity for growth in the music industry!
- Why this job: Perfect for music lovers wanting to kickstart their career in a dynamic setting.
- Qualifications: Passion for music, strong communication skills, and a knack for organisation.
The predicted salary is between 18000 - 25000 £ per year.
Apprentice Administrator & Receptionist required for busy Southampton Recording Studios. The Apprentice Administrator & Receptionist must live local to River Recording Studios in Southampton and drive. Ideally live in or around Totton.
Company Overview: River Studios is a premier recording studio in Southampton offering singers, musicians and bands professional recording, rehearsal spaces, singing and music lessons in guitar, bass, drum and piano along with songwriting development courses.
Purpose of the Apprentice Administrator & Receptionist Job: The Apprentice Administrator & Receptionist will support the Manager in all aspects of the business, staff and accounts.
- Manage all admin tasks including payments in, stock control.
- Manage and monitor diary bookings.
- Manage and monitor the cleanliness of all rooms in the building.
- Assist the Manager in ad-hoc day-to-day tasks and activities.
Key Capabilities:
- The Apprentice Administrator & Receptionist must be a team player, upbeat and customer-friendly.
- Strong communication skills.
- Organised and enthusiastic.
- Strong administrative skills.
Responsibilities and Duties:
Principle Responsibilities/Duties of the Apprentice Administrator & Receptionist job role:
- Take telephone bookings, booking rooms, and staff in a busy studio environment.
- Manage correspondence – emails, organising and filing mail.
- Assist GM in arranging events, organising, double checking arrangements.
- Assist GM in all Admin tasks such as invoicing, payment chasing.
- Be responsible for singing/songwriting agreements – producing, chasing and filing agreements.
- Checking diary system – appointments correct and booking in.
- Payment control – creating and sending out invoices, chasing for payments, recording payments in.
- Checking invoices for sub-contractors.
- Managing the Reception.
- Draft and produce relevant documents – promotional materials, handover reports, emails etc.
- Manage stock control for office supplies.
- Maintain accurate records – pertaining to staff and sub-contractors.
Customer Service & Communication:
- The Apprentice Administrator & Receptionist must be professional in setting a high standard for other staff to follow.
- Answering phones, checking answering machine and dealing with all enquiries.
- Responding to all emails in a professional manner, making booking enquiries a priority.
- Making accurate and detailed bookings in the calendar.
- Ensuring all staff are briefed on outstanding matters during a handover.
- Ensuring staff are well informed, upbeat and enthusiastic.
- Ensuring standard emails and literature are maintained and communicated.
Diary Management:
- Taking responsibility for the management of the diary.
- Manage all important clients, customer relationship management.
- Updating the diary with new bookings and re-arrangements.
- Ensuring all payments are taken prior to all lessons and sessions.
- Ensuring there are rooms to cover all sessions and ensuring there are no clashes.
- Be proactive in moving sessions to fill the diary.
- Communicating with all relevant staff about bookings and changes to bookings.
- Chasing up all interested enquiries to ensure a booking is made where applicable.
- Managing all offers; Group On, vocal coupons and discounts on studio time.
- Ensuring new members of staff are linked on the calendar.
- Completing monthly reporting as required including the Business Activity log.
Qualifications and Skills:
Essential Requirements for the Apprentice Administrator & Receptionist role:
- Savvy, passionate and assertive; you must be persuasive with a passion for music and the company.
- Strong verbal and written skills.
- Confident and influential; you must be confident at speaking to a range of people.
- Efficient and organised, with the ability to prioritise and multi-task.
- Calm under pressure; a willingness to take direction, learn new skills and confidently deal with a range of given tasks.
Desired Skills:
- Experience in music marketing/promotions/admin/management.
- Good level of ITC including experience with Word, Excel, MS Office, databases and PowerPoint.
- Administrative experience.
Studio Admin & Reception Apprentice – Southampton employer: The WOW Adventure Ltd
River Studios is an exceptional employer located in Southampton, offering a vibrant work culture that fosters creativity and collaboration. As an Apprentice Administrator & Receptionist, you'll benefit from hands-on experience in a dynamic recording studio environment, with opportunities for personal and professional growth while working alongside passionate music professionals. The supportive team atmosphere and commitment to employee development make River Studios a rewarding place to launch your career in the music industry.
StudySmarter Expert Advice🤫
We think this is how you could land Studio Admin & Reception Apprentice – Southampton
✨Tip Number 1
Get to know the studio! Before your interview, check out River Studios online. Familiarise yourself with their services and vibe. This will help you connect better during your chat and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Role-play common interview questions with a mate. Think about how you'd handle customer queries or manage bookings. The more you rehearse, the more confident you'll feel when it’s your turn to shine.
✨Tip Number 3
Show off your passion for music! Whether it's your favourite bands or experiences in music, share them during your interview. It’ll help you stand out as someone who truly gets the industry and is excited to be part of it.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a fab fit for the team!
We think you need these skills to ace Studio Admin & Reception Apprentice – Southampton
Some tips for your application 🫡
Show Your Passion for Music:When writing your application, let your love for music shine through! Mention any relevant experiences or interests that connect you to the role and River Studios. We want to see that you're not just looking for a job, but that you're genuinely excited about being part of our musical community.
Be Organised and Clear:Make sure your application is well-structured and easy to read. Use clear headings and bullet points where necessary. We appreciate a tidy presentation, as it reflects your organisational skills, which are super important for the Apprentice Administrator & Receptionist role.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight how your skills match the specific responsibilities listed in the job description. We want to see how you can contribute to our team at River Studios!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows that you’re proactive and keen to join our team at River Studios!
How to prepare for a job interview at The WOW Adventure Ltd
✨Know Your Stuff
Before the interview, make sure you research River Studios and understand their services. Familiarise yourself with their recording, rehearsal spaces, and music lessons. This will show your genuine interest in the role and help you answer questions more confidently.
✨Show Off Your Organisational Skills
As an Apprentice Administrator & Receptionist, being organised is key. Prepare examples of how you've managed tasks or projects in the past. Bring a notepad to jot down important points during the interview, demonstrating your proactive approach.
✨Practice Your Communication
Strong communication skills are essential for this role. Practice answering common interview questions clearly and concisely. You might even want to role-play with a friend to get comfortable speaking about your experiences and how they relate to the job.
✨Be Enthusiastic and Upbeat
River Studios values a positive attitude. During the interview, let your passion for music and enthusiasm for the role shine through. Smile, maintain eye contact, and engage with the interviewer to create a friendly atmosphere.
