At a Glance
- Tasks: Manage payroll and benefits, ensuring colleagues are paid accurately and on time.
- Company: Join a vibrant team at The Works, dedicated to inspiring creativity and learning.
- Benefits: Enjoy 33 days holiday, exclusive discounts, and access to training for career growth.
- Other info: Inclusive culture with flexible working options and support for all backgrounds.
- Why this job: Make a real difference in colleagues' financial wellbeing while developing your skills.
- Qualifications: Strong numeracy, attention to detail, and excellent communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location Hybrid: 1-2 days at our Support Centre in Coleshill, Birmingham.
Role Summary
As a Payroll & Benefits Administrator, you will ensure our colleagues are paid accurately and in line with current legislation and help to administer our colleagues' benefits. Your role is crucial in maintaining the smooth operation of our payroll system and supporting the financial wellbeing of our colleagues.
Your Mission
- Ensuring our colleagues are paid accurately and in line with current legislation.
- Onboarding new starters and offboarding leavers.
- Processing changes of details, such as job changes, salaries, hours or location.
- Monitoring eligibility and receipt of Responsibility, First Aider, FLT and Training Allowances.
- Applying changes such as P45’s, P6 & P9 tax codes or bank details.
- Ensuring compliance with National Minimum Wage.
- Gathering and checking Time & Attendance data; applying appropriate shift allowances.
- Inputting and tracking of all absences, including holiday entitlements and accruals.
- Checking Family Leave eligibility, producing Payment Schedules or relevant SMP1/SAP1/SPP1.
- Processing all Sickness absence, including fit notes, SSP1’s, RTW’s and phased returns.
- Processing AOE’s, DEA’s and Priority Orders.
- Supporting with claims for Jury Service & Carer’s Allowance.
- Handling references such as Tenancy/Mortgage and Jury Service.
- Supporting Finance with the payment or collection of Expenses, Bonuses, Credit Cards & Private Mileage.
- Processing Ad-hoc payments, where required outside of the usual payroll.
- Completing ONS, ASHE & CRO returns.
- Producing weekly finance reports, to support with accurate budgeting.
- Administration of the company fleet, including processing PCN’s, monitoring driver checks, booking hire cars, submitting P46C’s.
- Administering company benefits such as Cycle2Work, Babies with Love and Length of Service Awards.
- Maintaining employee benefits databases, such as Health Assurance, Life Assurance, PMI and SAYE.
- Supporting the maintenance of our financial wellbeing partners, Stream & Paystream.
- Pensions administration, deferring new joiners, auto-enrolling colleagues, processing opt-outs and contribution change requests.
- Responding to payroll queries received via phone and email in a timely and supportive manner.
- Assisting the Payroll & Benefits Manager with any other ongoing projects.
Skills & Behaviours
- Experience of working in and supporting a busy, high transaction function.
- High level numeracy and communication skills.
- Excellent attention to detail.
- Strong Microsoft Office and overall computer skills.
- Storyteller ability to engage with colleagues, making technical payroll matters simple to understand.
Benefits
- 25% Colleague Discount – Plus, exclusive Double Discount days!
- MyWorks – Access exclusive online discounts across hundreds of retailers, holidays, utilities deals, tech and more.
- Family Friendly Leave – Enjoy some time well spent with enhanced maternity, paternity and adoption pay.
- Holiday – 33 days including bank holidays.
- Holiday Purchase – Purchase an additional 5 days.
- Can-Do Academy – Grow your skills and career with instant access to further training and development in areas that interest you.
- Stream – Claim early access to 50% of your wages as you earn them – for when life happens!
- Share Scheme – Unleash your inner Monopoly mogul and own a piece of The Works!
- 24/7 support for you and your family – Through our partnership with the Retail Trust who provide an Employee Assistance Programme and so much more!
- Healthcare Cash Plan – To support your everyday healthcare costs.
- And loads more – Long Service Awards, pension, life assurance, Cycle to Work and optional charity giving.
Our Purpose
To inspire reading, learning, creativity and play.
Our Values
- Crafty – Smart with what we've got.
- Caring – Heart in every action.
- Can-do – Energy that gets it done.
Diversity & Inclusion
At The Works, we are proud to have an inclusive culture where everyone truly feels able to be themselves. Our roles are open to all, including under-represented groups such as ethnic minorities, people with disabilities, carers & members of the LGBTQ+ community. We are open to discussions around working hours and flexible working. And, where possible, we'll try to support this. If you need reasonable adjustments for an interview you might attend with us, let us know in your application and we’ll be happy to help!
We don’t just sell products. We inspire reading, learning, creativity and play. Because when people spend time doing what they love, it’s Time Well Spent.
Payroll & Benefits Administrator employer: The Works Stores Ltd
At The Works, we pride ourselves on being an exceptional employer, offering a vibrant work culture that values creativity and inclusivity. Located in Coleshill, Birmingham, our hybrid working model allows for flexibility while providing comprehensive benefits such as generous holiday allowances, a supportive family leave policy, and access to ongoing training through the Can-Do Academy. We are committed to the financial wellbeing of our colleagues, ensuring they feel valued and empowered in their roles, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll & Benefits Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at The Works Stores Ltd!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at The Works Stores Ltd.
We think you need these skills to ace Payroll & Benefits Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at The Works Stores Ltd. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to The Works Stores Ltd and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at The Works Stores Ltd. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to The Works Stores Ltd's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at The Works Stores Ltd
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with The Works Stores Ltd.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at The Works Stores Ltd will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact The Works Stores Ltd and how you would contribute to adapting HR strategies.
