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- Tasks: Support the MD/CEO with executive office management and administrative tasks.
- Company: Join one of London’s most renowned fine dining groups.
- Benefits: Enjoy amazing food and wine perks, plus great benefits in central London.
- Why this job: Perfect for foodies who want to thrive in a dynamic hospitality environment.
- Qualifications: Graduate calibre or relevant experience in office management and PA roles required.
- Other info: Flexibility in working hours is essential; passion for food and wine is a must.
The predicted salary is between 28800 - 43200 £ per year.
Very exciting role for one of London’s most famous fine dining groups. Looking for an EA to support the MD/CEO. You should have experience with food, wine or hospitality. The role is based in central London. Great benefits, especially if you like amazing food and wine!
Areas of Accountability:
- Executive Office Management with Personal & Administrative Assistance to the Senior Directors
- Responsible for the management of the Head Office, and for providing high quality, seamless personal and administrative support to the senior Directors to enable them to meet their operational needs and business objectives.
- The role includes interaction and co-ordination with all staff across the business as well as external clients and partners.
Responsibilities:
- Drive the highest levels of internal and external customer service throughout my areas of accountability.
- Deliver proactive, highly organised administrative support for the Senior Directors and other members of the Senior Team.
- Provide the directors with an effective and efficient executive service.
- Proactively take full responsibility for the intricate calendar management of diaries, organising and planning meetings, ensuring any requirements for the preparation of documents are completed in time for the Directors.
- Responsible for the creation and development of all documentation ahead of Director, Senior Management and Team Meetings, ensuring a high standard of accuracy and presentation is maintained.
- The principle point of contact for all internal and external director level enquiries, act as the 'gate keeper’ to ensure no unsolicited calls/emails/communications reach them.
- Organise and manage all travel arrangements, taxi and restaurant bookings for the Directors, and process any expenses.
- Undertake personal errands and support with personal private appointments when requested.
- Prioritise and manage multiple projects simultaneously on behalf of the Directors and follow up/highlight any issues in a timely manner.
- Support HR when required, and take minutes at investigations and disciplinaries, and am the recruitment point of contact.
You must have the following:
- Graduate calibre or relevant office management and PA experience.
- Board Secretary experience.
- An advanced user of Microsoft Office Packages.
- Proven experience providing office management and executive level support at a Director level, preferably within the food, wine, or catering & hospitality industry.
- Shows passion & enthusiasm for all things foodie and wine.
- Demonstrates an intellectual and professional style that supports the attainment of respect and credibility by others.
- Ability to establish and maintain positive working relationships with key stakeholders to facilitate the accomplishment of work/objectives.
- Is resilient; remains calm and deliberate under stressful situations.
- The ability to be flexible over working hours, for example early starts and late finishes may be required at times for this role.
Graduate Executive Assistant employer: The Workplace Consultancy
Contact Detail:
The Workplace Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Graduate Executive Assistant
✨Tip Number 1
Familiarise yourself with the fine dining industry, especially the specific group you're applying to. Research their menu, wine selections, and any recent news or events they've hosted. This knowledge will help you stand out during interviews and show your genuine interest in the role.
✨Tip Number 2
Network within the hospitality sector, particularly with professionals who have experience as Executive Assistants or in similar roles. Attend industry events or join relevant online forums to connect with others who can provide insights or even referrals for the position.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management plan for a hypothetical director. Include how you would prioritise meetings, manage travel arrangements, and handle unexpected changes. This practical example can be a great talking point in interviews.
✨Tip Number 4
Showcase your passion for food and wine in your conversations and interactions. Whether it's discussing your favourite restaurants or sharing your experiences with different cuisines, let your enthusiasm shine through. This will resonate well with the hiring team and align with the company culture.
We think you need these skills to ace Graduate Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive support, particularly within the food, wine, or hospitality sectors. Use specific examples to demonstrate your skills and achievements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the food and wine industry. Mention why you are excited about this role and how your background aligns with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and any other relevant software. Discuss your organisational skills and ability to manage multiple projects, as these are crucial for the role.
Showcase Your Professionalism: In your application, convey your professional style and ability to build positive relationships with stakeholders. Provide examples of how you've maintained composure under pressure and handled challenging situations effectively.
How to prepare for a job interview at The Workplace Consultancy
✨Show Your Passion for Food and Wine
Since the role is within a fine dining group, it's crucial to express your enthusiasm for food and wine during the interview. Share any relevant experiences or knowledge you have about the culinary world, as this will demonstrate your genuine interest in the industry.
✨Highlight Your Organisational Skills
The position requires excellent organisational abilities, especially in managing calendars and coordinating meetings. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Demonstrate Your Communication Skills
As the point of contact for internal and external enquiries, strong communication skills are essential. Practice articulating your thoughts clearly and confidently, and consider preparing a few anecdotes that showcase your ability to build positive relationships with stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle stressful situations or unexpected challenges. Think of scenarios where you had to remain calm under pressure, and be ready to explain your thought process and the outcomes of your actions.
