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- Tasks: Support grant foundations by managing board administration and client relationships.
- Company: Join Prism The Gift Fund, a dynamic and inclusive charity organisation.
- Benefits: Competitive salary, part-time hours, and opportunities for personal growth.
- Other info: Work in a vibrant location near Marble Arch with industry leaders.
- Why this job: Make a real difference in the charity sector while developing your skills.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 40000 - 40000 £ per year.
Temporary Hours Location Sector Administration Starting at £40,000 (pro-rata) Immediate Start Job reference: J-6758 Part time – 2 or 3 days
Job Overview: We are seeking a highly organised and proactive Foundation Coordinator to support the smooth operation and governance of a portfolio of Grant Making Foundation clients. This role acts as the key liaison between trustees and supported charities, ensuring accurate financial tracking, effective communication, and timely administrative support, including the preparation of board materials and professional minute-taking.
Key Responsibilities- Board Administration & Governance
- Prepare and distribute board packs and meeting agendas in advance of trustee meetings
- Take accurate, professional minutes during meetings and ensure all agreed actions are followed up and completed
- Act as the first point of contact between trustees and the charities they support
- Schedule and coordinate board meetings and document preparation with relevant stakeholders
- Client Relationship Management
- Manage the ongoing relationship between Prism and a portfolio of Foundation clients
- Liaise regularly with trustees and supported charities to coordinate and communicate donations
- Respond promptly to charity and trustee enquiries, providing timely and accurate information
- Administer foundations finances, including but not limited to managing bookkeeping, reconciliation, cashflow
- Update monthly income and expenditure records for each Foundation client, ensuring accurate balances for year-end reporting
- Maintain accurate financial records and prepare documentation for accountants to complete audits and annual returns
- Monitor and assess project reports from grantees
- Conduct due diligence and compliance requirements for grant making
- Prior experience working in the charity, philanthropy, or professional services sectors is desirable
- Strong administrative and organisational skills with excellent attention to detail
- Experience in conducting due diligence to ensure grant activities comply with UK charity law and Charity Commission regulations
- Experience in board support, including agenda setting, minute-taking, and action tracking
- Excellent interpersonal and communication skills, with the ability to liaise confidently with trustees and charity partners
- Proficiency in Microsoft Office Suite (especially Word and Excel); experience with banking or financial systems is a plus
- Ability to manage multiple tasks and priorities in a deadline-driven environment
- Proactive, resourceful, and solution-oriented
- Discreet and trustworthy with confidential information
- Comfortable working independently and as part of a team
- Client-focused and committed to high standards of service delivery
Based at our offices in Marylebone close to Marble Arch Underground station and Oxford Street is on our doorstep. Opportunity to make a difference and work with some of the industry’s leading lights. Fantastic for personal growth and learning in this fast growing and dynamic business.
Prism The Gift Fund is an ‘Open to All’ employer and welcomes everyone to the team. We are committed to being an equal opportunities employer; all applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.
For more information about the role, or to receive a personal recommendation, please contact our recruitment team. Tali – tali@theworkavenue.org.uk or Yael – yb@theworkavenue.org.uk
Foundation Coordinator – Grant Foundation in City of Westminster employer: The Wohl Enterprise Hub
Contact Detail:
The Wohl Enterprise Hub Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Foundation Coordinator – Grant Foundation in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity and philanthropy sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Foundation Coordinator role.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of grant making and charity law. We want you to be able to chat confidently about the key responsibilities listed in the job description, so do your homework!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed board meetings or client relationships in the past. We love seeing candidates who can demonstrate their proactive approach and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always looking for passionate individuals who are ready to make a difference.
We think you need these skills to ace Foundation Coordinator – Grant Foundation in City of Westminster
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administration and governance. We want to see how your skills align with the Foundation Coordinator role, so don’t hold back on showcasing your strengths!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've managed multiple tasks or projects in the past. We love a proactive approach, so let us know how you keep everything on track!
Be Professional and Precise: When it comes to minute-taking and preparing board materials, attention to detail is key. Make sure your application reflects your ability to communicate clearly and professionally, as this will be crucial in your day-to-day responsibilities.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and get you into our system quickly. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at The Wohl Enterprise Hub
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Foundation Coordinator. Familiarise yourself with the key tasks like board administration, financial tracking, and client relationship management. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Prepare for Scenario Questions
Expect to be asked how you would handle specific situations related to grant making and board support. Think of examples from your past experience where you've successfully managed similar tasks, such as minute-taking or liaising with trustees. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Showcase Your Organisational Skills
As a Foundation Coordinator, being organised is key. Bring along examples of how you've managed multiple tasks or projects in the past. You could even prepare a brief outline of how you would approach scheduling board meetings or managing financial records to illustrate your proactive nature.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the foundation's current projects or how they measure success in their grant-making efforts. This shows that you're not only interested in the position but also in contributing positively to their mission.