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- Tasks: Support the Exhibitions team in delivering seamless UK Food & Drink Shows.
- Company: Join a global media group with a vibrant culture and exciting events.
- Benefits: Enjoy 25 days leave, hybrid working, and wellbeing initiatives.
- Why this job: Kickstart your career in the fast-paced events industry with real impact.
- Qualifications: Currently studying at university with strong organisational and communication skills.
- Other info: Gain hands-on experience and develop your skills in a supportive environment.
The predicted salary is between 24000 - 36000 £ per year.
We are a global media group delivering exceptional content through events, digital, data & insight.
From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.
We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.
Position
Position: Full time – PTY (Student Placement Year)
Location: Gatwick / Hybrid
Are you detail-oriented with exceptional organisational skills and would like a career in the events industry?
We have an exciting opportunity for a university student to join us on their placement year as a Show Administrator within our award-winning Exhibitions team over the 2026-27 academic year.
The Show Administrator plays a crucial role in the lead-up to our UK Food & Drink Shows, assisting the team to ensure every detail is meticulously executed to deliver a smooth, seamless experience for our customers and internal stakeholders. This is a fantastic opportunity for anyone eager to be a part of the fast-paced vibrant world of events and creating vital business opportunities for our customers in the food and drink industry.
The Show Administrator provides support to all departments including Sales, Operations, Marketing & Features, and works closely with the Accounts Department to maintain correct sales ledgers and operations logs for accounting purposes.
What you’ll be doing:
- Processing and amending contracts (using STEPS procedures)
- Maintaining accurate and up-to-date records in our database
- Keeping the sales plan up-to-date on Illustrator and assisting the sales team with their requirements and enquiries
- Delivering a high standard of customer service, dealing with general enquiries and taking customer calls
- Updating exhibitor lists on our websites
- Sending out general correspondence for the shows and Adobe emails on behalf of the sales team
- Chasing forms from exhibitors’ manuals
- Undertaking contract and floorplan auditing
- Creating designs for event passes, exhibitor party invitations and exhibitor information leaflets
- Keeping sales ledgers and operations logs up-to-date, working collaboratively with the accounts department
- Conducting regular monetary auditing
- Providing general administrative support for the shows
- Managing the sales office on-site at the events (up to 4 nights away at two events in April & May 2027)
Requirements
What you’ll need:
- Currently studying a university course with a placement year due to take place in the 2026-27 academic year
- Passion for events and desire to build a career in the events industry
- Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks
- Strong administration skills with great attention to detail
- Demonstrate the ability to meet strict deadlines and work well under pressure
- Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal
- Ability to use own initiative and comfortable in situations with a requirement to think critically, question and determine when to seek guidance or elevate a potential problem
- Proficient IT skills including MS Office, especially Word and Excel
- Experience in design and using programs such as Illustrator is desirable, but not essential
- Willingness to travel and support onsite at the events
Other information
Company Benefits and Initiatives Include:
- 25 days annual leave in addition to bank holidays (pro-rata)
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working
- Contributory Pension
- Life Assurance Scheme
- Group Income Protection
- Enhanced family-friendly leave pay entitlements
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools
Next Steps
Please apply using the form below and include your course and university on your application.
- If we progress your application, we will contact you to arrange an initial screening call before Christmas which will run through your experiences in more detail and will an opportunity to find out more about the role and ask questions.
- We will run an assessment day in January which will include an opportunity to find out more about William Reed, hear from the Exhibitions team and we will complete some tasks and interviews with the team.
After the assessment day, we will look to make an offer. We have two opportunities available.
Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.
If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
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Show Administrator (Professional Training Year 2026-27) employer: The William Reed Group
Contact Detail:
The William Reed Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Show Administrator (Professional Training Year 2026-27)
✨Tip Number 1
Get to know the company inside out! Research their events, values, and recent news. This will help you stand out in interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for your interview by practising common questions and showcasing your passion for events. Think about how your skills align with the role of Show Administrator and be ready to share examples.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our awesome team!
We think you need these skills to ace Show Administrator (Professional Training Year 2026-27)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Show Administrator role. We want to see your passion for events and how you can contribute to our team!
Show Off Your Organisation Skills: Since this role requires excellent time management and organisational skills, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a good story about keeping things on track!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of what you want to say. Remember, less is often more!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at The William Reed Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Show Administrator role and its responsibilities. Familiarise yourself with the tasks mentioned in the job description, like processing contracts and maintaining records. This will help you demonstrate your enthusiasm and readiness to contribute.
✨Show Off Your Organisational Skills
Since this role requires excellent time management and organisational skills, prepare examples from your studies or previous experiences where you've successfully managed multiple tasks. Be ready to discuss how you prioritised and kept everything on track, especially under pressure.
✨Brush Up on Your IT Skills
The job mentions proficiency in MS Office and familiarity with design software like Illustrator. If you have experience with these tools, be prepared to talk about it. If not, consider doing a quick refresher on basic functions and features to show your willingness to learn.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team, the events you'll be involved in, or the company culture. This shows your genuine interest in the position and helps you gauge if it's the right fit for you.
