HR Operations Officer in Swindon

Please note that applications will be reviewed as received and should a suitable candidate be identified, we may close the vacancy early. Therefore, early application is encouraged.

Hours: Full time 37 hours per week, 52.123 weeks per year (M salary Grade)

Actual Salary: £31,525.09 to £35,570.32

Contract: Permanent

Start: 1st September 2026

About the role: The White Horse Federation is a Multi-Academy Trust of 30 schools in Swindon, Wiltshire, Oxfordshire and Berkshire, committed to providing the very best education for our students. Our HR Operations Team are a key part of the Central Professional Services team, providing a comprehensive HR and Operations service to all of our schools and Central office. We are currently recruiting for a HR Operations Officer to join our team on a permanent contract. This is an on-site role, based at our Central Office in Swindon where you will join our HR Team.

The HR Operations Officer will provide support to the HR Operations team in the areas of HR systems administration, HR administrative documentation, payroll processing, payroll checking, HR reporting and HR data tasks. This would be ideal for a HR generalist who has an understanding of education pay conditions and pensions.

You will be:

• Able to assist with managing the HR Management Information System, ensuring information is entered accurately, is up to date and correct.
• Assisting with system audits, data audits and checking.
• Able to respond to and resolve queries around the HR Management Information System.
• Providing advice and guidance around using the HR Management Information System where required.
• Assisting in processing monthly payroll claims, ensuring accurate data is sent to the outsourced provider.
• Assisting in the monthly payroll checking process to ensure staff are paid correctly and on time.
• Processing parental leave and absence accurately and efficiently.
• Producing HR documentation including standard letters for absence, contracts and payroll.
• Assisting the Senior HR Operations Officer with managing HR data and producing reports for Senior Leaders and Trustees.
• Assisting in the TUPE process, including producing accurate ELI data.
• Able to work with the operations team to ensure that statutory returns are completed, including School Workforce Census.
• Able to assist in managing shared inboxes for the HR Operations Team, including the general HR inbox and the payroll inbox.

We can offer you:

• A busy and varied role where no two days are the same!
• A friendly, supportive team who are committed to providing a high-quality service.
• The opportunity to join a forward-thinking Trust with high aspirations for students, staff and school improvement.
• Exciting and relevant CPD and career development opportunities.
• A range of employee benefits including Local Government Pension Scheme, Cycle to Work scheme and employee assistance programme.

We are looking for a candidate who:

• Has organisational skills and an ability to multi-task successfully.
• Competent in Microsoft Office, Outlook and Teams.
• Can communicate effectively.

The Advantages of joining our Federation:

• Employee Assistance programme.
• Cycle to Work Scheme.
• Menopause support network.
• Discounts, save money on holidays, clothing and much more: Discounts for Teachers - All staff within the Trust can take advantage of the discounts.
• Blue Light Discount.
• Eye Care Voucher.
• Supportive leadership team to help you reach your full potential.

Development:

• Access to up-to-date training on safeguarding and child protection to ensure staff are fully supported in their roles, including ongoing updates on statutory safeguarding guidance and legislation.
• CPD Programme.
• Supportive leadership team to help you reach your full potential.

Pension / Leave and Service:

• Excellent Pension Scheme.
• Employer contributions above national standards.
• Enhanced family-friendly policies, including maternity, paternity, adoption, and shared parental leave.
• An additional White Horse concessionary day’s leave per year.

The White Horse Federation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. If successful for this role, you will be expected to apply for a disclosure from the Disclosure and Barring Service before an appointment is confirmed. Please note that references will be sought on shortlisted candidates before the interview.

The White Horse Federation values uniqueness and recognises the benefit of having a diverse workforce. We value the contributions of all staff from a wide range of backgrounds and we are committed to building an inclusive workplace that reflects the diversity of the communities we serve. At The White Horse Federation, we believe that everyone should be treated with fairness and respect and share a commitment to Equality, Diversity and Inclusion at all of our schools. We welcome applications from all backgrounds and operate a fair recruitment process, free from discrimination against protected characteristics, in line with the Equality Act 2010.