HR Operations Officer

The White Horse Federation is a Multi‑Academy Trust of 30 schools in Swindon, Wiltshire, Oxfordshire and Berkshire, committed to providing the very best education for our students. Our HR Operations Team are a key part of the Central Professional Services team, providing a comprehensive HR and Operations service to all of our schools and Central office. We are currently recruiting for a HR Operations Officer to join our team on a permanent contract. This is an on‑site role, based at our Central Office in Swindon where you will join our People Team.

The HR Operations Officer will provide support to the People Operations team in the areas of HR systems administration, HR administrative documentation, payroll processing, payroll checking, HR reporting and HR data tasks.

Responsibilities

• Able to assist with managing the HR Management Information System, ensuring information is entered accurately, is up to date and correct.
• Assisting with system audits, data audits and checking.
• Able to respond to and resolve queries around the HR Management Information System.
• Providing advice and guidance around using the HR Management Information System where required.
• Assisting in processing monthly payroll claims, ensuring accurate data is sent to the outsourced provider.
• Assisting in the monthly payroll checking process to ensure staff are paid correctly and on time.
• Processing parental leave and absence accurately and efficiently.
• Producing HR documentation including standard letters for absence, contracts and payroll.
• Assisting the Senior People Operations Officer with managing People data and producing reports for Senior Leaders and Trustees.
• Assisting in the TUPE process, including producing accurate ELI data.
• Able to work with the operations team to ensure that statutory returns are completed, including School Workforce Census.
• Able to assist in managing shared inboxes for the People Operations team, including the general HR inbox and the payroll inbox.

Benefits

• A busy and varied role where no two days are the same!
• A friendly, supportive team who are committed to providing a high‑quality service.
• The opportunity to join a forward‑thinking Trust with high aspirations for students, staff and school improvement.
• Exciting and relevant CPD and career development opportunities.
• Local Government Pension Scheme.
• Car purchase scheme.
• Cycle to Work scheme.
• Employee assistance programme.
• Discounts on gym membership.
• Menopause support network.
• Discounts, save money on holidays, clothing and much more.
• Discounts for teachers – all staff within the Trust can take advantage of the discounts.
• Blue Light Discount.
• Eye Care Vouchers Development.
• Access to up‑to‑date training on safeguarding and child protection to ensure staff are fully supported in their roles, including ongoing updates on statutory safeguarding guidance and legislation.
• CPD Programme.
• Supportive leadership team to help you reach your full potential.
• Excellent pension scheme.
• Employer contributions above national standards.
• Enhanced family‑friendly policies, including maternity, paternity, adoption, and shared parental leave.
• An additional White Horse concessionary day’s leave per year.

Qualifications

• Has organisational skills and an ability to multi‑task successfully.
• Has some IT knowledge including Microsoft Office, Outlook and Teams.
• Can communicate effectively.