Administration Assistant - Until July 2027 in Coventry

This presents an excellent opportunity for an individual possessing strong communication skills who is looking to build a career within the education sector, working directly with pupils and staff. We seek an individual with a passion for education, ambition, and the capacity to collaborate effectively within a strong team comprising teaching and support staff. The ideal candidate should also demonstrate an ability to engage with young people in a creative and supportive manner. Our Trust offers an exceptional environment conducive to the flourishing of both our staff and students.

The Westwood Academy operates under the umbrella of the Kenilworth Multi-Academy Trust, a progressive and ambitious trust. We provide a stimulating learning atmosphere coupled with an exemplary shared Continuous Professional Development (CPD) program. We take pride in our academic achievements and the pastoral care we offer, fostering a sense of community within our modest yet expanding school.

The Role: To further support the pastoral care of our students and work under the direction of our Office Manager and Heads of Year to provide support to our students. The role will be based at the Westwood Academy. The working pattern is as follows: Monday - Thursday 8.30am - 3.30pm with half an hour unpaid lunch break and Friday 8.30am to 3.00pm with a half hour unpaid lunch break. The working pattern can be flexible for the right candidate.

The successful candidate would ideally have some experience of working in a secondary school or working in youth services, however, a commitment to learn and a willingness to engage positively with young people is essential.

In addition to supporting the students within the school, the role will also support the promotion of high levels of attendance and punctuality of students in-line with key areas of safeguarding, well-being, and attendance. The candidate will provide support to pupils and liaise with key staff across the school including the Office Manager, Heads of Years, and Senior Leaders.

The Admin Assistant will work within the pastoral team to help support case-loads of students and organise the liaison between the school, students, parents/carers, outside agencies and other professionals as necessary. Our on-going aim and commitment is to support students to achieve their full potential.

Key areas of the role will include:

• Promote the vision and values of the school and Trust with all stakeholders including parents, visitors and the local and wider community.
• Support the Office Manager to provide admin support for the Head of Years including Sixth Form, SEND and reception duties.
• Answering and dealing with enquiries, making telephone calls on behalf of the Heads of Year's and other senior staff.
• To devise and use administration processes that enable an effective communication system between school staff relating to pupils sent home and subsequent meetings as required.
• To undertake a wide range of pastoral and administrative duties as directed by the Office Manager; to include dealing with students, sending out agendas for meetings, the taking of action minutes, filing, using Microsoft software to produce documents and distribution of documents in line with Data Protection and compliance with GDPR.

Benefits:

• Excellent CPD opportunities
• A supportive team of colleagues across the school
• A dedicated and forward-looking management team, with highly skilled staff upholding high expectations and aspirations for our students.
• A wide enrichment programme in which you can participate.
• Employee well-being benefits via our Employee Assist healthcare programme (Benenden) physiotherapy, 24/7 GP and mental health support, retail and gym discounts, free flu vaccinations and free on-site parking.

We reserve the right to close this advert early and invite candidates to interview before the closing date should we receive a sufficient number of applications, or a suitable candidate be found. We will be reviewing applications as they are received, therefore early applications are advised and welcomed.

Safeguarding

The Kenilworth Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and parents to share that commitment. Successful candidates will be required to undertake an enhanced DBS check with Children’s Barred List check and obtain membership of the DBS update Service.