At a Glance
- Tasks: Coordinate office supplies, ensure compliance, and support daily operations.
- Company: Join a dynamic NGO focused on heritage and community.
- Benefits: 5-day work week, competitive salary, and a supportive team environment.
- Other info: Opportunity for growth in a vibrant workplace located in Aberdeen.
- Why this job: Make a difference while developing your administrative skills in a meaningful setting.
- Qualifications: Degree holder with 1-2 years of relevant experience and strong communication skills.
Responsibilities
- Coordinate procurement, inventory, and administrative tracking of office supplies, furniture, office equipment, and electrical appliances.
- Monitor and maintain the organization’s administrative compliance with Hong Kong statutory regulations regarding fire, health, and safety standards (e.g., coordinating annual fire drills or safety inspections).
- Manage administrative processes related to licenses, insurance policies, and government submissions or renewals.
- Support daily operations, including handling public enquiries and managing the reception area.
- Provide dedicated administrative and logistics support to the Programme and Communications teams during the peak season.
- Perform other duties as assigned by the Assistant Manager.
Requirements
- Degree holder or above.
- 1–2 years of relevant experience in office administration, property administration, or operations management.
- Experience working in NGOs, heritage sites or campsites is an advantage.
- Good communication skills and good command of Chinese and English.
- Proficient in MS Office.
- Self‑motivated, detail‑minded, independent, high sense of urgency and able to work under pressure.
5‑day work week (Mon to Fri, 9:30–18:00). Working location at Aberdeen. Required to conduct the Sexual Conviction Record Check due to work nature.
Interested parties may apply with resume, stating source of recruitment information, expected salary (application without expected salary will not be considered) and availability.
Administration Officer employer: The Warehouse Teenage Club Limited
As an Administration Officer in Aberdeen, you will join a dynamic team dedicated to making a positive impact in the community. Our company fosters a supportive work culture that values employee growth and development, offering opportunities for training and advancement within the organisation. With a commitment to compliance and safety, we ensure a secure working environment while providing a balanced 5-day work week, making us an excellent employer for those seeking meaningful and rewarding employment.
Contact Details:
The Warehouse Teenage Club Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in NGOs or have experience in office administration. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation's values and recent projects. This shows you're genuinely interested and helps you tailor your answers to fit their culture. Plus, it gives you some great talking points!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on your experience in office administration and how it relates to the responsibilities listed in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the extra step to engage with us directly.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Officer role. Highlight your relevant experience in office administration and any specific skills that match the job description, like procurement or compliance knowledge.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with NGOs or similar environments if applicable, and don’t forget to express your enthusiasm for the position.
Be Clear About Your Salary Expectations:Remember to include your expected salary in your application. This is crucial as applications without this information won’t be considered. Do a bit of research to ensure your expectations are in line with industry standards.
Check Your Language Skills:Since good communication skills are key for this role, make sure your application is free from typos and grammatical errors. If you’re proficient in both Chinese and English, highlight that too!
How to prepare for a job interview at The Warehouse Teenage Club Limited
✨Know Your Stuff
Make sure you understand the responsibilities of the Administration Officer role inside out. Familiarise yourself with procurement processes, compliance regulations, and the specific needs of the Programme and Communications teams. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your past work that highlight your relevant experience in office administration or operations management. If you've worked in NGOs or similar environments, be ready to discuss how that experience has equipped you for this role. Specific anecdotes can really make you stand out!
✨Brush Up on Communication Skills
Since good communication is key for this role, practice articulating your thoughts clearly and concisely. You might be asked about handling public enquiries or managing the reception area, so think about how you would approach these situations and communicate effectively in both Chinese and English.
✨Be Ready for Compliance Questions
Given the focus on statutory regulations, prepare to discuss your understanding of fire, health, and safety standards. Think about how you would coordinate annual fire drills or safety inspections, and be ready to explain your approach to maintaining administrative compliance in a previous role.
