At a Glance
- Tasks: Provide top-notch admin support to Finance VPs and manage complex schedules.
- Company: Join the iconic Disney team in a vibrant London office.
- Benefits: Enjoy 25 days leave, private health insurance, and free park entry.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Be part of a creative culture while making a real impact in finance.
- Qualifications: Experience as a Personal Assistant with strong organisational skills required.
The predicted salary is between 40000 - 50000 € per year.
About the Role & Team
We are looking for a Personal Assistant to join our EMEA Finance team here at Disney, on an initial 12-month fixed term contract! The successful Personal Assistant will play a key role in providing total administrative support to our Finance VP’s, liaising with multiple contacts in EMEA and the US. The postholder will maintain a high and professional standard of communication between their office and all internal and external contacts, whilst managing highly confidential information.
It is vital that the successful Personal Assistant is able to utilize business acumen and initiative to prioritise, plan, organize and anticipate requirements well in advance in assisting those that require support in their activities.
Please note: This role will be based in our London Hammersmith office, 4 days a week, with either Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
- Provide first class general administrative support
- Complex diary management for three Finance VP’s, working across multiple time zones
- Inbox Management
- Co-ordinate meetings, lunches and dinners
- Prepare meeting agendas, organise conference calls
- Prioritise daily workload, in conjunction with urgent requirements, troubleshooting where necessary
- Prepare & plan agendas and logistics for regular US Senior Exec visits
- Process expenses in a timely manner via Concur system
- Manage filing system both maintaining and constantly improving the system
- Manage all travel requirements including travel itineraries and bookings – both European and International
- Ensure all travel is executed timely and with local knowledge and input
- Raise Purchase Orders through Coupa
- Ensure that all communication lines are managed effectively between the three VP’s, direct reports, US Heads, UK & European LOB heads and third parties
- Helping drive and build the culture of the team – supporting on team meetings, events, away days, off-sites as appropriate
- Flexible approach to working unsociable hours on occasion
Areas of Accountability
Accountable to the VP, Finance, Studios, whilst also providing additional EA support to the VP, Finance, DTC and VP, EMEA Finance FP&A
Required Qualifications & Skills
- Extensive experience as a Senior Personal Assistant or Executive Assistant
- Demonstrable working knowledge of SAP and other associated administrative systems
- Experience in a fast paced, large multi-national organisation
- Advanced Outlook, PowerPoint and Word Skills
- Knowledge of Excel
Skills Required
- Friendly, outgoing, professional and polite
- Open and approachable
- Organised and detail oriented – excellent level of accuracy
- Able to work in a deadline driven environment and meet tight deadlines
- Dynamic and enthusiastic
- Able to work autonomously, with minimal supervision, be pro-active and take initiative
- Highly discreet and aware of sensitive & confidential information and situations
- Excellent communication skills across all levels of the organisation – ability to be concise and inform
- Collaborative working style
- Team player, ability to form excellent working relationships with colleagues (internally & externally)
- Excellent and advanced computer skills essential in following - Word, PowerPoint, Excel, SAP, Outlook
- Knowledge of SAP is a strong advantage
- Calm and focussed career PA
The Perks
- 25 days annual leave
- Private medical insurance & dental care
- Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
- Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
- Excellent parental and guardian leave
- Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Personal Assistant in London employer: The Walt Disney Company
Joining Disney as a Personal Assistant in our London Hammersmith office means becoming part of a vibrant team that embodies our core values of integrity, inclusion, creativity, collaboration, and community. With a focus on employee well-being, we offer generous benefits such as 25 days of annual leave, private medical insurance, and unique perks like free park entry and discounts on Disney products. Our supportive work culture fosters professional growth and encourages collaboration, making it an ideal environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for those interviews! Research the company culture and values, especially Disney's. Be ready to showcase how your skills align with their need for a dynamic and collaborative team player.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your experience as a Senior Personal Assistant and how you handle complex diary management and communication.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Disney family. Don’t miss out!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, communication skills, and any relevant software knowledge like SAP. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our EMEA Finance team. Don't forget to mention your ability to handle confidential information and work across multiple time zones.
Show Off Your Organisational Skills:In your application, give examples of how you've successfully managed complex schedules or projects in the past. We love candidates who can demonstrate their organisational prowess and attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you're keen on joining our team at Disney!
How to prepare for a job interview at The Walt Disney Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in the finance sector. Familiarise yourself with complex diary management, inbox management, and the tools mentioned like SAP and Concur. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Communication Skills
Since this role involves liaising with multiple contacts across different time zones, practice articulating your thoughts clearly and concisely. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations or when handling confidential information.
✨Demonstrate Your Organisational Skills
Be ready to discuss specific strategies you use to stay organised and manage competing priorities. You might want to share a time when you successfully managed a complex schedule or coordinated multiple meetings, highlighting your attention to detail and ability to anticipate needs.
✨Embrace Disney's Values
Familiarise yourself with Disney's core values and think about how they resonate with your own work ethic. Be prepared to discuss how you can contribute to a culture of integrity, inclusion, creativity, collaboration, and community within the team. This will show that you're not just a fit for the role, but also for the company culture.
